1. KZN/EC Regional Skills Forum- May 2018

2. WELCOME Employers and Industry Reps Trade Unions DHET representatives
CHIETA, The Catalyst for Enhanced Skills, Economic Growth and Employability
WELCOME
Employers and Industry Reps
Trade Unions
DHET representatives
HET/TVET institutions
Private Providers
Governing board members
Critical interest groups
NGO’s,CBO’s
Chambers
CHIETA staff

3. Regional Manager/Facilities Manager
CHIETA, The Catalyst for Enhanced Skills, Economic Growth and Employability
AGENDA
ITEM
PERSON RESPONSIBLE
TIME
1. Tea and Registration
Administrators
8:30
2. Welcome and Safety Moment
Regional Manager/Facilities Manager
9:30
3. Purpose of the Forum
Regional Manager
9:40
4. National and Sectoral Update
4.1 New CHIETA Board Members
4.2 Strategic Plan and APP 2018/19
4.3 Other updates
ACEO
9:45

4. Act Executive Manager: Research and Skills Planning
CHIETA, The Catalyst for Enhanced Skills, Economic Growth and Employability
AGENDA…cont
5. Research and Skills Planning Unit: Preparing for SSP
5.1 Sector Skills Plan feedback and progress update
5.2 Skills supply and demand database
5.3 Toolkit for people living with disability
5.4 Research funding windows
5.5 Qualifications development updates
5.6 Sharing best practice: Competency profiling  
Act Executive Manager: Research and Skills Planning
10:15
TEA
ALL
11:15
6. ETQA update
6.1 ETQA System Automation
6.2 QCTO Updates on:
Accreditations and Training against Expiring Qualifications
New Occupational Qualifications
6.3 Challenges: Administration and Regulations
6.4 Workplace Approvals: New Guidelines
ETQA Manager
11:45

5. Strategic Projects Manager
CHIETA, The Catalyst for Enhanced Skills, Economic Growth and Employability
AGENDA…cont
7. Grants Update
Discretionary Grant updates and process.
Mandatory Grants progress.
Internal and external audits update.
Grants Manager
12:15
8. Strategic Projects Update
Strategic Projects funding windows.
Current Projects - National updates.
Strategic Projects Manager
12:45
9. Regional Office Update
9.1 Discretionary Grant timeframes
9.2 Regional Mandatory Grant submission statistics
9.3 Other updates and notices.
Regional Manager
13:15
10. Closure
13:30
LUNCH AND NETWORKING
ALL
13:45

6. WSP-ATR 2018 SUBMISSIONS PROGRESS REPORT AGAINST TARGET
CHIETA, The Catalyst for Enhanced Skills, Economic Growth and Employability
WSP 2018 …Status Report
WSP-ATR 2018 SUBMISSIONS PROGRESS REPORT AGAINST TARGET
KZN REGION
RESPONSIBILITY
BASELINE
TARGET
Submission
VARIANCE
% PROGRESS
Registered organisations
Org SDF
237
261
280 19
107.3%
Verification documents approved
CHIETA
274 13
105.0%
Source data uploaded
268
Sign off WSP-ATR received
CHIETA/SDF
259
WSP-ATR Queried
WSP-ATR Approved
Extensions Requested
SDF
Extension Request Approved

7. KZN Regional Highlights
DG Application 2018/19 C1 – approval letters to be sent by 31 May MoA to be at regional office by 15 June 2018.
Funds Sweeping & Recovery Process
Exceeded targets – fund movement & SQMR
MUT Career Fair 31 May 2018
WIL Africa conference July 2018

8. Discretionary Grant timeframes
CHIETA, The Catalyst for Enhanced Skills, Economic Growth and Employability
Discretionary Grant timeframes
DG TIMEFRAMES as of May 2018
Tranche
Due Date
DG2016/2017 Cycle-1
Tranche 1b   
Tranche 2
Tranche 3
MOAs expired , however ONLY approved extensions will expire on 30th Sept 2018.  
No Tranche 1b will be accepted
No Tranche 2 will be accepted, unless T2 is a Close-Out
All evidence must be submitted no later than – 14 September to GMU for processing – To submit to finance by the 21 September 2018

9. Discretionary Grant timeframes
CHIETA, The Catalyst for Enhanced Skills, Economic Growth and Employability
Discretionary Grant timeframes
DG-2016/2017 Cycle-1 Appeals and DG2016/2017 Cycle-2
Tranche 1a   
Tranche 1b
Tranche 2
Tranche 3
MOAs expires on 09th Sept 2018. 
No Tranche 1a will be accepted
No Tranche 1b will be accepted, unless T1b and T2 are submitted together for processing
No Tranche 2 will be accepted, unless T2 is a Close-Out and submitted together
All evidence must be submitted no later than 30 August 2018 to GMU for processing – To submit to finance by the 05 September 2018

10. Discretionary Grant timeframes
CHIETA, The Catalyst for Enhanced Skills, Economic Growth and Employability
Discretionary Grant timeframes
DG-2017/2018-Cycle-1
Tranche 1a
 Tranche 1b
Tranche 2
Tranche 3
MOAs expires on the 28th February 2019
No further MoAs will be accepted
All evidence must be submitted no later than 15th May 2018 to GMU for processing
All evidence must be submitted no later than 15th June 2018 to GMU for processing
All evidence must be submitted no later than 15th January 2019 to GMU for processing

11. Discretionary Grant timeframes
CHIETA, The Catalyst for Enhanced Skills, Economic Growth and Employability
Discretionary Grant timeframes
DG-2017/2018-Cycle-2 & DG-2017/2018-Cycle-1 Appeals
 Tranche 1a
 Tranche 1b
Tranche 2
Tranche 3
MOAs expires on the 31 May 2019
No MoAs will be accepted
 All evidence must be submitted no later than 15th May 2018 to GMU for processing
All evidence must be submitted no later than 15th September 2018 to GMU for processing
All evidence must be submitted no later than 15th March 2019 to GMU for processing

12. Discretionary Grant timeframes
CHIETA, The Catalyst for Enhanced Skills, Economic Growth and Employability
Discretionary Grant timeframes
DG-2017/2018-Cycle 1 & 2 Appeals (Top-ups)
Tranche 1a   
Tranche 1b
Tranche 2
Tranche 3
MOAs expires on the 30 September 2019
 No MoAs will be accepted
All evidence must be submitted no later than 15th September 2018 to GMU for processing
All evidence must be submitted no later than 15th March 2019 to GMU for processing
All evidence must be submitted no later than 15th August 2019 to GMU for processing

13. Discretionary Grant timeframes
CHIETA, The Catalyst for Enhanced Skills, Economic Growth and Employability
Discretionary Grant timeframes
DG-2018/2019 Cycle 1—NEW AWARDS
Tranche 1a
Tranche 1b
 Tranche 2
Tranche 3
MoA starts 01 June MOAs expires on the 31 December 2019
All of MOAs signed by 22 June 2018 and submitted to GMU by 22 June 2018 for payment. GMU to submit to finance by 25 June 2018
All evidence must be submitted no later than 28th September 2018 to GMU for processing
All evidence must be submitted no later than 15th February 2019 to GMU for processing
All evidence must be submitted no later than 15th September 2019 to GMU for processing

14. SQMR Update
Purpose of the Framework (Extract form the DHET Validation guidelines)
This framework has been prepared to assist the SETAs in the preparation and submission of the Quarterly Monitoring Reports in accordance with the provisions of the Skills Development Act (Act 97 of 1998 and subsequent amendments) It provides an explanation of minimal standards required for verification, validation and usefulness of data reported by SETAs to DHET on the implementation of the NSDS III on quarterly basis.
3. General Applicable Rules to SETA Quarterly Monitoring Report
3.1 SETAs must keep signed/certified ID copies/dated supporting documents of
or entities for validation purposes.
3.2 Evidence must be current and be presented in either hard or electronic copies.
3.3 All the reported data must be linked to the NSDS III goals and outcomes.
3.4 A SETA must not report activities of the previous financial years against the
current SLA targets.
3.5 SETA must not report a learner more than once in the same reporting quarter.

15. SQMR Update…cont
3.6 SETA must not report a learner progression on learning programmes
only enrolment and completion of the full term of the programme.
3.7 The date received stamp on evidence will not be considered by the
DHET.
3.8 Sampling will be done randomly by DHET and will be a minimum of
20 files on each reported programme.
3.9 Validation will be done every quarter and within 15 working days
after the submission date of a quarterly report.
3.10 Validation findings will be communicated to the SETA through the office of the
SETA CEO within 10 working days after the validation date, after which the CEO
shall sign off final validation reports.

16. Chieta Regional office Challenges
Out of scope certificates for Skills Programmes. Especially March/April – Financial Year break
SQMR Guidelines not followed- payment versus evidence captured.
Delayed start of DG projects- affects SQMR + fund movement. Results in poor delivery.
Non-CHIETA Projects (Enrolments and Certification).
Workplace approvals must be in place before commencing with project.
Contracts Management- change of SDFs.
Learner contracts must be duly completed- Follow Checklists Provided. MOAs also lists deliverables clearly.
Clear certified ID documents (dated within 3 months) and highest qualifications.
Invoice dates should allow CHIETA 21 days for payment
Change requests
WIL programs- must have approved HOST companies ( TVETs/HETs)

17. Thank you Rajen Naidoo rnaidoo@chieta.org.za 031-3684040 @chietasa
CHIETA, The Catalyst for Enhanced Skills, Economic Growth and Employability
Thank you
Rajen Naidoo
@chietasa
@CHIETA_SETA
@chieta_sa