1. GREAT Art Amazing Earth Intro Name Class/Kids Role
Who is totally new to this?
Amazing Earth

2. Agenda Overview Explain Coordinator Role PTBoard Tutorial
Tips for Successful Session

3. Overview Art & Science Enrichment Programs PTA funded
Parents, grandparents/family, siblings 12+ volunteer
One hour classroom presentation & activity
PowerPoint presentation, activities, & supplies provided
No special knowledge required

4. Overview
Art Program initially provided by the Greater Reston Art Center (GRACE). New this year created by parent and art professor Phoebe Avery
Science Program created by Shallon Hartke, a former parent & science lover
5 sessions (Oct, Nov, Feb, Mar, Apr)
5 sessions (Oct, Nov, Jan, Feb, Mar)
Offered K-6
Offered K-5
Same presentation school-wide; activities may vary based on grade level
Grade level specific topics and activities that supplement classroom curriculum
Teacher Workroom: Supplies on the Art Cart by the Cabinet (2 carts by grade)
Teacher Workroom: Supplies on shelf along the right wall; bag(s) marked by grade level
Phoebe Avery, Julie Hanssen Harris, Maggie Booth & Celeste Lemrow
Elaine Turner, Louise Gordon Radics & Janet Hope

5. Coordinator Role There are three main responsibilities:
Scheduling the session date
Coordinating the volunteer sign-up
Communicating with parents, teachers and program leads
Let’s Take a Look At Each…

6. Scheduling
Ask teacher for ideally 3 days of the week and times of day that work for session dates
Notify GREAT/AE Lead the teacher’s request and IF you want to attend, your preference. No obligation
Lead creates the calendar & requests any changes before posting
Lead notifies you that the calendar, presentation and activity are posted on PTBoard
Create one month at a time.
For ease, we try to duplicate the same days of week and times for at least Oct/Nov and again for the last three but we are flexible.
AE has more flexibility than GREAT Art = supplies are grade only vs two carts for whole school

7. Volunteer Sign-Up Create sign-up on PTBoard
1 presenter
2-4 helpers based on grade level and activity
Send AT LEAST 2 weeks out
sign up via PTBoard and send a separate class
Follow up that slots are filled or re-request volunteers
Challenges finding volunteers? Ideas ahead

8. Communication Notify volunteers: Messages can be sent through PTBoard
Notify volunteers:
Where to view the materials in advance (PTBoard)
How to access presentations in the classroom
Where to get activity supplies
Arrive 15 minutes early to set up
Return all materials promptly
Have fun!
Messages can be sent through PTBoard
Please share session feedback with Leads

9. Need a presenter/helper?
Need to reschedule?
Coordinate a preferred date with the teacher
CONFIRM with the GREAT/AE Lead
Need a presenter/helper?
Ask if someone will present on a different date/time
Reach out to grandparents, siblings and SVES alumni 12+
Notify GREAT/AE Lead to help brainstorm or possibly cover

10. The Power of PTBoard SVES PTA Website: Program Leads can:
For caregiver/adult family member who plans to volunteer, regardless of PTA membership status
Share session materials, calendar and general information
no acct needed to view
Volunteer sign-ups
Posting classroom pictures
Sending announcements and messages
Our own private Coordinator group
Program Leads can:
View each class
Be a back-up for emergencies
SVES PTA Website has many features: calendar of events, ordering spirit wear, volunteer sign ups for events, etc.
Account holders should be local adult family members or caregivers who plan to volunteer at the school.
Essentially, only parents who are allowed in the school are allowed to access extra features of the website

11. The Power of PTBoard Encourage caregivers to create an account
Web Team approves requests to join. Secure site
Create an account to receive access to all features
Join child's classroom(s) for access to the class
A template “how to create an account” message to to parents will be shared
Note, parents sent an invite to join PTBoard receive the weekly PTA newsletter and may think they have a PTBoard.

12. Tutorial & Tour PTBoard Classroom Session AE & GA page
Class & Group
People icon
Create sign-up
Post pictures
Send messages
Classroom Session
Laptop, log-in, directory
Instructions & Print-outs
PowerPoint Presentation notes
Video technical difficulties
Activity instructions
Tour of Teacher Workroom – activity materials

13. Successful sessions Review materials in advance and arrive early
Helpers set up the activity stations and decide “who’s doing what” during the presentation
Mind the clock; limit questions/answers
Have students sit on floor:
set up activity at desks
explain activity BEFORE returning to their seat

14. Successful sessions
Prompt students to make connections by observing, questioning, etc.
Let students be as hands on as is safe and reasonable
Clean up and return all materials in an organized way for the next session
Share feedback with leads and coordinators
Have fun!