1. The resources for this candidate support has been created and provided by CERRA utilizing materials from the National Board of Professional Teaching Standards. No materials or resources may be used for profit by an individual or an organization. Additionally, all facilitators should adhere to the ethical guidelines for supporting candidates found at 1

2. National Board Cohort
Meeting Eight

3. Housekeeping Make sure you signed in.
Please sit in certificate similar groups.
Burning questions from the homework?
5 minutes: Allow for participants to ask any questions that are on their minds regarding their homework. If possible, encourage answers to emerge from their colleagues in the room rather than from you.

4. Essential Questions
How do I save and upload my assignments into the ePortfolio system?
What are the system requirements?
What do I need to do with the voucher code?
Once my documents are ready, how do I submit them?
5 minutes: Review the essential questions for the meeting.

5. Features of the ePortfolio System
Tutorial guide for uploading assignments
Tracking capabilities to monitor progress
Temporary storing features to upload and remove draft documents and videos until submission or submission deadline
Automated process for transcoding most video files
5 minutes: If they have registered for the components, they should have access to the ePortfolio System. They may have explored it already, or this may be completely new information for them. You can adjust how much detail you go into based on their current understanding. You will have them access it later in the presentation. 5

6. System Specifications
3 minutes. Briefly cover the system requirements. 6

7. File Formats and Considerations
Save your work as: Microsoft Word, Open office, or PDF files Save your videos as: flv, asf, qt, mov, mpg, mpeg, avi, wmv, mp4, or m4v files Network speed: Higher than 1.5 megabits [It may take several days for uploading to complete.] Note: If your scanner only saves files as a jpg, insert the file into a word processing document.
3-5 minutes. Be sure they understand what file formats are allowed. 7

8. Activity Instructions:
Make a list of all of the files/documents that must be uploaded for each component. Be sure to check your component instructions.
Compare your findings to someone in the same certificate area to be sure you have not missed anything.
Write down the name of the file you will submit. There is no standard naming requirements.
15-20 minutes: Give them the handout and have them complete the list. Some of them may be completing all four components while others may just be doing two components. Use your best judgment as to when they have had enough time. They can always work on it during the work time at the end of the meeting. 8

9. Getting Started Double check the ePortfolio submission dates.
Follow the directions in the General Portfolio Instructions and the Guide to Electronic Submission
Obtain your voucher code(s) to assess the system
Register and enter your code(s) to submit your evidence online
3-5 minutes Be sure they know their voucher codes and have looked at the instructions. You may wish to take a few minutes to explore the instructions with them. 9

10. Obtaining Your Voucher Codes
Make sure your account is paid in full and up-to-date with your preferred address. Be sure to add to your safe sender list.
You will receive a voucher code by when the submission window opens.
If you misplace your with the code(s), you may access the code(s) on the home page of your account.
Do not share your voucher code(s) with others; they are unique to you.
3 minutes. Be sure they understand that their voucher code is unique to them. 10

11. Registering and Entering Your Voucher Code(s)
To register and begin using the ePortfolio system, follow these steps:
Access the ePortfolio page on the website and click the link to the ePortfolio system.
Click “Register” which is the fourth tab in the top navigation. Select the appropriate link: first-time or returning candidates or renewal candidates.
Create an account. This is separate from your National Board account. Be sure you enter your name as it appears on your National Board account. Your address must be unique to you.
Enter your voucher code in the text box.
10 minutes. Play the video for them (the blue button is hyperlinked). You can have them do this now or just talk through it. 10

12. Uploading and Submitting Your Materials
Access the ePortfolio page.
Click the link to the ePortfolio system.
Log in.
Click ”Start” to receive the prompt to upload the files.
Click “View” to review for files for accuracy.
Mark “Ready to Submit” after reviewing files. A progress bar will indicate when it is ready.
Click “Submit Portfolio Entry” when you are ready. Submissions are final. Once your files are submitted, you have read-only status.
* You are required to verify the accuracy of your materials before submitting. The National Board will NOT audit or inventory your materials.
10 minutes. Play the video and then go over the instructions on the slide. Do not have them submit anything; it is final once it is submitted. This is for instructional purposes only. 12

13. Important Details about Submission
You will receive an confirmation for each submitted portfolio entry. It is not confirmation of an audit or inventory, only receipt.
Once submitted, all materials become property of the National Board.
If you identify an error after submitting your entries, you may access an exception procession service for $250 per entry. This service is only available for one week after the submission window closes (May 24, 2017). Contact Customer Support at TEACH for more information.
After the submission deadline, all uploaded materials (including incomplete entries) are submitted for evaluation as is.
10 minutes. Play the video and then talk about submission. 13

14. Work Time

15. Work Day Reminders
This is an opportunity for you to get peer feedback following the ethical guidelines outlined by the National Board.
Your peers and facilitators are not experts in your content area; they also cannot define accomplished teaching. The feedback you receive is guided by your instructions, prompts, and rubric.
If you are not reading for someone, you should be planning, outlining, or writing. Don’t waste precious minutes.
Speak up if you have questions.
5 minutes. Briefly go over the these reminders. The remainder of the meeting is meant for them to work. Be available as needed.

16. Homework, Preparation, and Advice
Homework and Preparation: Continue revising your work. Advice: It can be helpful to have someone outside of education read your work. If something does not make sense to him/her, it is an indication that you have a clarity issue. Keep revising. Occasionally step away from your work so that when you read it, you read it with fresh eyes.
5 minutes. Close the meeting by reviewing the homework/prep work required for the next meeting.