1. Bank of America Implementation and Login Instructions
Case PCard and DCard
Procurement & Distribution Services

2. Timeline
Ealry to mid Sept: Card distribution(by school Sept 16-20, Cedar Ave Service Center [10620 Cedar Ave] thereafter)
Sept 25, 11:59 pm: Last use of JP Morgan Mastercard.
Sept 26, 12:00 am: Begin use of Bank of America card.
Sept 27, 9 pm: Deadline to view and allocate JP Morgan transactions. The cycle dates are unchanged.
Thereafter: Same cycle dates, using BoA.

3. What is not changing What is changing
PCard policy
Procurement’s support of cardholders
Cycle dates.
September (Aug 27-Sept 25) is JP Morgan
October (Sept 26- Oct 25) is Bank of America Merill Lynch
October transactions must be reconciled by 9 pm Oct 30. This is unchanged.
What is changing
PCards and DCards from JP Morgan to Bank of America
Online portals from PaymentNet to Works

4. Receiving your new card
Week of Sept 16: Various campus locations
Weeks of Sept 23: At Procurement, on the second floor of the Cedar Avenue Service Center
10620 Cedar Ave

5. Viewing and allocating
Like PaymentNet from JP Morgan, the similar BoA portal is “Works”.
Like PaymentNet, contact David right away if you have trouble logging in.

6. Activating your new card
Call to activate your card via their automatic activation menu.
Take note that your activation code is: CWRU2019 ( )
Punch this code in, when prompted, followed by #
The system will prompt you to create a PIN.
Note: This PIN is between you and the bank. CWRU, Procurement, and the Pcard Admin will NOT have this info. If you lose or forget the number (not recommended), you’ll need to call the number on the back of your card.

7. Using your new card
Should work like any other card, and much like your JP Morgan Chase Mastercard.
Contact David if you have any trouble.

8. Website for Works

9. The login page

10. The login itself Subsequent Logins
First Login
The login info will be provided via the welcome (circa Sept 26)
Subsequent Logins
URL:
[longCase ; eg
User ID: [same as JPM PaymentNet]
Password: [This will be provided to soon via .
You will prompted to change this

11. A typical login

12. New: Two factor login. Two factor login is the industry standard for security. Similar to the CWRU Duo we’re used to. They’ll send you an (next slide).
Sent to Case .

13. from BoA

14. Two factor: copy and paste

15. Home page/Dashboard. Shows the accounts.

16. Finding transactions: each cardholder you allocate for.
Find the cardholder you want to view/allocate transactions for.
Click tiny arrow next four digits.
Click “View Full Details”

17. Choose cardholder’s transactions to allocate by clicking on the arrow next to their Account ID.

18. Cardholder information. The overview for this cardholder

19. Click “Expenses”, then “Transactions”

20. Sample transactions from a demo site.

21. To allocate a transaction, click the transaction itself (blue text) or tiny arrow next to the entry in “Document”, then “Allocate/Edit”

22. Allocating Speedtype: “GL01: Speedtype”

23. Allocating Account Code: GL02: Account Code (CWRU Chart of Accounts)

24. Optional/Rarely Used: Event Code (This is not used in the majority of Pcard transactions. Consult your budget director to see if they expect you to use event codes.)

25. Event codes: only used rarely

26. A note about receipts
Bank of America is still in the process of adding receipt attaching functionality.
We’ll alert you when it is ready.

27. Click “Save” or “Save and Allocate Next”

28. Allocate all the transactions, and then when done, logout

29. This concludes the instructions for viewing and allocating transactions in Works. Contact for assistance:
Bank of America Merrill Lynch Help documents within Works