1. State Compensatory Education (SCE) At-Risk Identification Webinar
September 17, 2019
9:00 – 12:00

2. Agenda
Region 16 Education Service Center

3. Important Contacts
Region 16 Education Service Center

4. Title I/SCE District Assignments
Region 16 Education Service Center

5. Intent and Purpose of SCE Program
The goal of the SCE program is to provide additional resources to reduce any disparity in performance on assessment instruments or disparity in the rates of high school completion between educationally disadvantaged students, at-risk students, and all other students.
The purpose of the SCE program is to increase academic achievement and reduce dropout rate for these students by providing supplemental programs and services
Region 16 Education Service Center

6. HB3 – Changes to the SCE program
Advisory Committee to advise the agency in adopting rules for the compensatory allotment
New Uses of Funds
-Childcare services or assistance with childcare expenses for students at-risk of dropping out of school
-Costs associated with services provided through a life skills program in accordance with Section (b) (1) and (3)-(7).
Mentoring programs
Region 16 Education Service Center

7. Texas education agency SCE program
TEA is planning to hire an SCE Program Specialist soon.
Region 16 Education Service Center

8. Key Players in the State Compensatory Education (SCE) Program
School Districts
Administrators
Business Personnel
Program Coordinator
PEIMS Clerk
Counselors
Classroom Teachers
Parents
Education Service Centers
SCE Consultants
PEIMS
Curriculum Specialists
Counselors Contact
Legislators
Texas Education Agency
Region 16 Education Service Center

9. Purpose of Identification Process
To determine eligibility of students to receive supplemental educational services
To ensure that the intended beneficiaries are receiving needed support or assistance
Region 16 Education Service Center

10. Supplement, Not Supplant
Any program activity, program personnel, or program materials required by federal law, state law, or State Board of Education rule may not be funded with SCE funds.
SCE funds must be used to provide support programs and/or services that supplement the regular education program so that students at risk of dropping out of school can succeed in school.
Region 16 Education Service Center

11. At-Risk Student Eligibility Criteria Includes each student under the age of 26 who:
Is in prekindergarten, kindergarten or grades 1, 2, or 3 and did not perform satisfactorily on a readiness test or assessment instrument administered during the current school year
Note: Do not use previous year’s score for classification.
District deter
Use current year score
Recommended to be assessed within 30 days of enrollment
Use commissioner-approved list
Remove at end of year
Region 16 Education Service Center

12. At-Risk Student Eligibility Criteria Includes each student under the age of 26 who:
2. Is in grade 7, 8, 9, 10, 11, or 12 and did not maintain an average equivalent to 70 on a scale of in two or more subjects in the foundation curriculum during a semester in the preceding or current school year or is not maintaining such an average in two or more subjects in the foundation curriculum in the current semester
Foundation Curriculum: ELA, Math, Science, Soc. Studies (History, Govt., Geography)
Remove at end of the following school year
Region 16 Education Service Center

13. At-Risk Student Eligibility Criteria Includes each student under the age of 26 who:
3. Was not advanced from one grade level to the next for one or more years.
Note: Student remains at risk of dropping out of school for the remainder of his/her public school education.
Excludes: a student not advancing from PK or K into the next grade level only as a result of the request of the student’s parents. This is not retroactive.
Do not remove from at-risk list for remainder of school days
EXCEPTION: House Bill 2703 changed according to parental request
Region 16 Education Service Center

14. At-Risk Student Eligibility Criteria Includes each student under the age of 26 who:
4. Did not perform satisfactorily on an instrument administered to the student under Subchapter B, Chapter 39, and who has not in a previous or current school year subsequently performed on that instrument or another appropriate instrument at a level equal to at least 110% of the level of satisfactory performance on that instrument.
After the following school year if no comparable assessment is required to be administered and no other at risk criterion is met.
Remove when student scores 110% or higher on that or another appropriate instrument OR
Region 16 Education Service Center

15. 110% Chart
Tabs for
add’l subjects

16. Other Sources for 110% Student Data
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17. At-Risk Student Eligibility Criteria Includes each student under the age of 26 who:
5. Is pregnant or is a parent
PRS information is located on the TEA website at the live link located above the screenshot.
Handout #4 in this presentation is the proposed PRS guidelines that are located in the Student Attendance Accountability Handbook. (next slide)

18. Student Attendance Accountability Handbook
The comment period for the proposed SAAH was July 5 – Aug. 5. The updated, final adopted versions have not been uploaded yet to the TEA website.
The link to the SAAH is included on this slide and includes valuable information for several programs that counselors are involved in supporting.
On the next slide I have included the Sections contained within the SAAH.

19. Student Attendance Accountability Handbook
Section 1 Overview
Section 2 Audit Requirements
Section 3 General Attendance Requirements
Section 4 Special Education
Section 5 Career and Technical Education (CTE)
Section 6 Bilingual/English as a Second Language (ESL)
Section 7 Pre Kindergarten (Pre-K)
Section 8 Gifted/Talented
Section 9 Pregnancy-Related Services
Section 10 Alt. Ed. Programs (AEPS) and Disciplinary Removals
Section 11 Nontraditional Programs
Section 12 Virtual, Remote, and Electronic Instruction
Handout #5 is the Proposed SAAH.
Region 16 Education Service Center

20. At-Risk Student Eligibility Criteria Includes each student under the age of 26 who:
6. Has been placed in an alternative education program in accordance with Section during the preceding or current school year
Note: Section describes a disciplinary education program NOT an in-school suspension (ISS program)
7. Has been expelled in accordance with Section , TEC during the preceding or current school year
AED - Only mandatory placements are coded at-risk
Remove at end of school year following most recent placement date
Expelled - Remove at end of school year
Region 16 Education Service Center

21. At-Risk Student Eligibility Criteria Includes each student under the age of 26 who:
8. Is currently on parole, probation, deferred prosecution, or other conditional release
9. Was previously reported through PEIMS to have dropped out of school
Note: Student remains at risk of dropping out of school for the remainder of his/her public school education
Remove upon release from justice system supervision
Do not remove from at-risk list

22.
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23. At-Risk Student Eligibility Criteria Includes each student under the age of 26 who:
10. Is a student of limited English proficiency, as defined by Section ; Note: The student no longer meets this criteria once the student has been exited from the program.
11. Is in the custody or care of the Department of Family and Protective Services or has, during the current school year, been referred to the department by a school official, officer of the juvenile court, or law enforcement official
Remove when exited from statutory LEP program (monitored NOT at-risk)
Remove at the end of the year following CPS referral OR upon release of DFPS custody
Region 16 Education Service Center

24. Foster Care Consortium
Region 16 Education Service Center

25. At-Risk Student Eligibility Criteria Includes each student under the age of 26 who:
12. Is homeless, as defined by 42 U.S.C. Section 11302, and subsequent amendments. (Refer to McKinney-Vento Homeless Assistance Act of 2001, Section 725.)
TEXAS Education Agency and Region 13 ESC partnering to provide TEHCY services (THEO) no longer
Living conditions
Remove once student no longer meets definition of homeless

26. Homeless Student Identification Training
TEHCY Support Center ESC Region 13

27. At-Risk Student Eligibility Criteria Includes each student under the age of 26 who:
Resided in the preceding school year or resides in the current school year in a residential placement facility in the district, including a detention facility, substance abuse treatment facility, emergency shelter, psychiatric hospital, halfway house, cottage home operation, specialized child-care home, or general residential operation.
Note: Student cannot be counted by two districts during the same time period.
Remove at the end of the following year
Region 16 Education Service Center

28. At-Risk Student Eligibility Criteria Includes each student under the age of 26 who:
14. Has been incarcerated or has a parent or guardian who has been incarcerated, within the lifetime of the student, in a penal institution as defined by Section 1.07, Penal Code and, regardless of the student’s age, each student who participates in an adult education program provided under a high school diploma and industry certification charter school program under Section
Remove at the end of the following year
Region 16 Education Service Center

29. Local Student Eligibility
Must be adopted by the local Board of Trustees
Adopted criteria must be clearly defined in the DIP for districts or the instructional plan for charter schools
Number may not exceed 10% of the number of students who received services during the preceding school year
Students identified using local criteria are not reported through PEIMS
Region 16 Education Service Center

30. Local Student Eligibility (continued)
MUST document the need for the specific supplemental services or supplemental instruction in its comprehensive needs assessment and the D/CIP
Need must be identified prior to providing the specified supplemental services or supplemental instruction to locally identified at-risk students.
Note: The SCE allotment may not be used to provide services on a campus that does not have any state identified at-risk students
Region 16 Education Service Center

31. Resources: At Risk Criteria
Early Childhood Assessment Instruments
Foundation Curriculum
Pregnancy-Related Services
Disciplinary Alternative Education Program
Limited English Proficiency
Foster Care Liaisons and Resource Guide
Texas Education for Homeless Children and Youth Program
Risk_Schools_and_Students/Texas_Education_for_Homeless_Children_and_Youth_(TEHCY)_Program/
Region 16 Education Service Center

32. TxEIS Student Management System
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33. Skyward Student Management System
On this first page, click add, and then data can be entered for student. (See next slide.)
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34. At-Risk Student Profile Template
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35. At-Risk Student Profile Template (page 2)
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36. Evaluation Should Help Determine the Following:
Changes made to the program
Tools used to evaluate program
Effectiveness of program
Major successes
Will this program be implemented on the campus next year?
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37. Primary Source of Documentation for SCE Program
The D/CIP is auditable documentation and is the primary record supporting expenditures attributed to SCE and Title I Programs.
The D/CIP must be developed, evaluated and revised annually.
Region 16 Education Service Center

38. District and Campus Improvement Plan Requirements
Total amount of SCE funds allocated for resources and staff
Actual dollar amounts for activities and SCE funds that show 52% of allotment (Direct costs)
Cumulative summary of program and entire budget in the District Improvement Plan (DIP)
Specific campus activities and campus budget in the Campus Improvement Plan (CIP)
Region 16 Education Service Center

39. District and Campus Improvement Plan Requirements
Supplemental FTEs (Full Time Equivalents) for State Comp Ed - shown for SCE activities involving personnel at both the district and campus level
Total amount of State Comp Ed funds allocated for resources and staff
Supplemental financial resources for State Comp Ed - indication of the approximate dollar amounts for activities and/or strategies
Region 16 Education Service Center

40. District and Campus Improvement Plan Requirements
Identified strategies – specific strategies aligned with the comprehensive needs assessment
Measurable performance objectives - based on needs assessment data and stated in terms of what the student is expected to do, and stated in terms of measurable and/or observable behavior to ensure that the plan is resulting in academic improvement
Timelines for monitoring strategies and reaching goals – specific schedule for data collection during the school year. This should be written in incremental units such as every three weeks, every month, (not August though May or “ongoing”), each semester, etc.
Region 16 Education Service Center

41. District and Campus Improvement Plan Requirements
Formative evaluation criteria – the assessment of progress during instruction - for purposes of determining whether students are learning or whether the instruction needs to be modified
Formative evaluation answers the question, Is the student learning, and if not, what needs to be changed?
The purpose of formative evaluation is to inform instruction and enable intervention when a student is not progressing. This evaluation strategy is especially important for at-risk students.

42. District and Campus Improvement Plan Requirements
Summative evaluation takes place after instruction.
Summative evaluation answers the question Has the student learned?
The purpose of summative evaluation is to judge or grade the success of the strategy.
Region 16 Education Service Center

43. Required Policies and Procedures
Districts, including charter schools, receiving SCE funding are required to have written policies and procedures describing the following:
Students at-risk of dropping out of school
Students at risk of dropping out of school under local criteria and documentation of compliance with 10% cap
How students are entered and exited from the SCE program
The methodologies involving the calculation of 110% satisfactory performance on all assessment instruments
The cost of the regular education program in relation to the budget allocations per student and/or instructional staff ratio of the SCE program

44. Documentation of the SCE Program
Timeline for identification process
Notification of teachers and other stakeholders
Existing policies
Timeline for monitoring and updating documentation for at-risk students
The reason for identification should have documentation from source (example: STAAR report, grade report, home language survey, etc.)
Retention of records
Storage of records
Access to records

45. Common Audit Findings for SCE
Lack of documentation
No evaluation of SCE program
At-Risk students incorrectly identified
Lack of supporting documentation in district/campus plans
Funding state-mandated rules, programs, or positions
Lack of policies and procedures outlining the SCE program
Region 16 Education Service Center

46. Coordinator, Federal Programs Region 16 Education Service Center
Vickie Ansley
Coordinator, Federal Programs
Region 16 Education Service Center
(806)