1. Burroughs Community School PTA
Sept

2. Meeting Agenda Welcome and Introduction to the PTA Administrative
Special Funding requests
PTA volunteering
Subcommittee reports
PTA Fundraising and budget 
State of the school from Principal Bartl

3. Welcome to the Burroughs PTA
Support school goals through fundraising and volunteering
Build a community of parents, teachers, and staff
Promote parent involvement

4. What do we support? School-wide Curriculum Special programs
Singapore Math
Special programs
Afterschool
20 special programs across all grades including:
Field trips
Classroom projects
Art Adventure
BRAVO
Mindfulness
Families for Equity and Justice
Chess club
Lego League
Destination Imagination
Teacher and Specialist Support
Classroom stipend for every teacher and specialist
Art, media, music supplies
PE field trips - fishing, ski trip, track and field
Operational Support
PTA administrative and operational annual expenses
Events
Direct School Budget Support
Non-staff costs
All-school picnic
5th grade celebrations
Other school events

5. Upcoming Events

6. How else can I be involved?
I love school policy Site Council
I love equity Families for Equity and Justice
I love district policy Area C Meetings

7. Administrative business
Approve minutes
Elect officers
Madeline Lohman Erin Albu Abbie Wozniak
President Volunteer Coordinator Treasurer

8. Special funding requests
Ms. Tami/Kindergarten team
Light table for $400

9. Volunteering with the PTA
Volunteers keep our school strong and vibrant!
There is a place for everyone!
Jennie Hartman helping Wellness Week happen
40+ committees

10. Current needs
We are in critical need for certain committees as families age out of Burroughs:
The following programs need volunteers to ensure that ALL students who want to participate have an equal opportunity
Auction
Read-a-thon
Lunchroom
Mindfulness
BRAVO
Lego League
Destination Imagination

11. So you want to volunteer?
Contact me!
Read the Bulletin for our most up-to-date and urgent needs
Visit the Sign Up Genius page (SUG) – a great “one stop shop”
Note: Please complete the Volunteer Form linked on the Burroughs website and turn in to the office

12. Subcommittee reports Media Auction Read-a-thon Bravo
EZ Bucks and Dining for Dollars
Class Champs

13. PTA fundraising and budget allocation
2019/2020
Budget is available on the Burroughs website and shared with the community. We want to continue being transparent and share

14. Why fundraise?
Fund programs we have committed to in the current year and honor new requests from parents and teachers to sustain and evolve the Burroughs community.
These programs may go away if we don’t have money for it in the current year.

15. When and how do we fundraise?
Throughout the year: Spirit wear, Dining for Dollars, Box tops, Shop with Scrip, Great gatherings*, and more with the support of parent volunteers.
PTA Meeting: Budget review for current year
*Silent Auction
SEPT
NOV
FEB
MAR
APR
Mention that great gatherings is part of the silent auction.
Read-a-Thon
Book Fair
PTA Meeting: Budget review for next year

16. Burroughs Community School - $ Generators PTA
Box Tops is budgeted to bring in $200

17. What are we funding? Achieve Mpls $55k 34% Singapore math $40k 25%
Special programs and field trips $26,300 16%
Teacher and specialist support $22,640 14%
Operational $10,170 6%
Events $3550 2%
Afterschool programs $1700 1%

18. How We Allocate Funds Silent Auction + Great Gatherings Funds
Achieve Mpls
[Burroughs Fund]
Fund-a-Need
PTA committee organizes and manages
2019 breakdown:
Revenue $ 90,000
Expenses $ 33,000
Net = $ 57,000
Principal Bartl manages
District-affiliated non-interest bearing account
$55,000 for 2019
Funds non-staff parts of school budget and (2) teacher emeritus
Reserve fund
Special funding request at auction
$12,000-$13,000 for 2019
Principal Bartl and PTA manage
For one-time, big ticket items
Explain how dollars generated from auction go into the Achieve Minneapolis fund to fund direct office support, add to the reserve, and also sponsor fund-a-need. Mention how we don’t want the reserve to go beyond a certain amount.

19. How We Allocate Funds All other Fundraising PTA Main Budget
Discretionary
Budget
Read-a-Thon
Dining for Dollars
Yubbler
Box-tops
PTA members manage
2019 budget adopted April 2018
Line items examples:
Curriculum
Field trips and projects
Teacher and specialist support
Events
Afterschool programs
PTA administration
PTA board and members manage
Money not allocated to a line item
Spent during year on requests from teachers and parents
XX for 2019
Explain PTA main budget and how every year we roll over last year’s. Line items are only examples - pie chart shows it all!

20. The Story of a Budget Line Item
Main Budget
Discretionary Budget Item
March: PTA discusses need for permanent funding in March
April: PTA votes on adding to main budget Now a permanent line item!
Rolls over into next year’s budget unless circumstances change
Examples:
Mindfulness program changes
Peace Prize forum
New initiative or one-time expense
Need to ask for funding at a PTA meeting every year
Examples:
Mindfulness
Families for Equity and Justice

21. How to submit a funding request…
Explain how PTA members and board vote based on $ amounts. What would cause something not to be voted on?
Parents & Teachers
PTA your funding request
Form
< $200
PTA board vote
> $200
PTA members vote

22. New paperless system
Do you want to submit a funding request? Get reimbursed for a PTA-approved expense?
We are now paperless! Fill out the PDF form and submit with photographed or scanned receipts.

23. Burroughs Community School PTA
19/20 Approved Budget
April 16, 2019
Introduction

24. Revenue: Budget Comparison
2018/2019
2019/2020
% Change
Actual Budget
YOY
Revenue
Silent Auction
$100,000.00
$90,000.00
-10%
Read-A-Thon
$85,000.00 6%
Book Fair
$5,500.00
$5,750.00 5%
Book Fair Cafe
$1,100.00
$1,250.00
14%
Spirit Wear
$5,300.00
$5,000.00
-6%
Match Donations
$5,200.00 NC
Yearbook
$2,300.00
Shop With Scrip
$2,000.00
$10,000.00
400%
Retailer Fundraising Programs
$1,200.00
67%
Box Tops
$200.00
-90%
Yubbler, Inc. -
Dining For Dollars
$3,500.00
Total Revenue
$209,600.00
$217,200.00 4%
Call outs

25. Fundraising Costs: Budget Comparison
2018/2019
2019/2020
% Change
Actual Budget
YOY
Fundraising Activity Advances
Silent Auction Costs
$(30,000.00)
$(33,000.00)
10%
Read-A-Thon Costs
$(10,000.00)
$(7,500.00)
-25%
Book Fair Costs
$(2,000.00)
$(1,250.00)
-38%
Book Fair Café Costs
$(800.00)
$(500.00)
Spirit Wear Costs
$(3,275.00)
$(3,000.00)
-8%
Yearbook
$(2,300.00) NC
Shop With Scrip
$(1,350.00)
$(9,000.00)
567%
Total Fundraising Activity Advances
$(49,725.00)
$(56,550.00)
14%
Gross Profit
$159,875.00
$160,650.00 0%
Call outs

26. Enrichment & Administration: Budget Comparison
2018/2019
2019/2020
% Change
Actual Budget
YOY
Enrichment
- 28 Classroom $ each
$(9,800.00) NC
Total Fundraising Activity Advances
Administrative
Accounting Services - Bookkeeping
$(3,670.00)
Courtyard/Landscape
$(2,200.00)
School Directory
$(1,500.00)
Yard Signs
$(1,000.00)
$(600.00)
-40%
Accounting Services - Taxes
$(975.00)
$(1,200.00)
23%
Childcare, coffee, snacks, office supplies
$(900.00)
Blasts - Constant Contact
$(400.00)
Sponsored School Celebrations
50%
Filing Fees (State & PTA)
$(300.00)
Check Printing
$(200.00)
200%
NeatCloud
$(150.00)
EZ Bucks
$(100.00)
PTA use of the office copier $-
n/a
Wellness Week
Star Tribune
Total Administrative
$(11,795.00)
$(10,920.00)
-7%
Call outs

27. After School, Art Adventure and Burroughs Support: Budget Comparison
2018/2019
2019/2020
% Change
Actual Budget
YOY
After School Activity Fund
Chess Club
$(100.00)
$(200.00)
100%
Destination Imagination
$(750.00) NC
Lego League
Total After School Activity Fund
$(1,600.00)
$(1,700.00) 6%
Art Adventure Program
Art Adventure Program Cost
$(450.00)
Art Institute Field Trip Bus
$(1,200.00)
42%
Total Art Adventure Program
$(1,650.00)
$(2,150.00)
30%
Burroughs Support
Singapore Math and M2/M3
$(30,000.00)
$(40,600.00)
35%
Achieve Minneapolis
$(65,000.00)
$(55,000.00)
-15%
Total Burroughs Support
$(95,000.00)
$(95,600.00) 1%
Call outs

28. Special Programs: Budget Comparison
2018/2019
2019/2020
% Change
Actual Budget
YOY
Special Programs
1st Grade - MN Zoo Trip
$(1,000.00) NC
2nd Grade - Ojibwe Bags
$(400.00)
3rd Grade - Voyageur Trip
4th Grade - Deep Portage Trip
$(3,457.36)
$(5,400.00)
56%
4th/5th Grade - Planners
$(700.00)
5th Grade - Celebration Ceremony
$(350.00)
$(500.00)
43%
5th Grade - Celebration Picnic
$(1,200.00)
5th Grade - MN Zoo Allotment
Accel. Math programs
Peace Prize Forum
$(300.00)
$(600.00) $-
-100%
All-school picnic
Bravo
$(1,600.00)
Fine Arts - Poetry Workshop
$(2,000.00)
Learning A-Z (Raz-Kids)
MW Food Connection - 3rd Grade
$(1,030.00)
$(1,700.00)
65%
MN Sinfonia
Ordway Tickets - (3rd-5th) Grade
Pollinate MN
School Patrol Outing
$(250.00)
Teacher Appreciation Breakfast
$(100.00)
Families for Equity and Justice
Mindfulness
$(3,780.00)
$(3,000.00)
200% 
-47%
Total Special Programs
$(24,567.36)
$(26,950.00)
10%
Call outs

29. Specialists: Budget Comparison
2018/2019
2019/2020
% Change
Actual Budget
YOY
Specialist Student Fund
IS/PD – Shiels, Lorie (.5)
$(350.00)
$(175.00)
-50%
Art – Pilon (1.0) NC
Art Supplies – Pilon
$(1,500.00)
ASD – Hoiland, Holly (1.0)
ASD – LaSalle, Derek (1.0)
ASD/SERT – Galloway, Kim (1.0)
Associate Educator 1 (.95)
$(332.50)
-5%
$(280.00)
Associate Educator 3 (.625) $-
$(218.75)
n/a
Associate Educator 4 (.625)
Differentiation Specialist (.5)
EL – Collins, Sarah (1.0)
SERT – Gebhart, Rose (1.0)
Social Worker – Alvarez, Beth (1.0)
Speech/Language – Pavek, Gina (1.0)
School Psych – Hogan, Maggie (.2)
$(70.00)
ASD/Social Worker – TBD (.4)
$(140.00)
Speech – TBD (.1)
$(35.00)
STEM – Knaus, Jake (.6)
$(210.00)
Health Office Supplies
$(200.00)
Total Specialist Student Fund
$(5,970.00)
$(6,407.50) 7%
Call outs

30. Additional Specialists: Budget Comparison
2018/2019
2019/2020
% Change
Actual Budget
YOY
Media
Equipment Maintenance
$(500.00) NC
Media – Enrichment
$(350.00)
Media – Books
Total Media
$(1,350.00)
Physical Education
PE - Gone Fishing - Reserve Teachers
$(384.00)
PE - Enrichment
$(700.00)
PE - Field Day Reserve Teacher
PE - Gone Fishing - Buses
PE - Gone Fishing - Lifeguard
$(125.00)
PE - Reserve Teacher for PPF
$(960.00)
PE - Ski Trip - Reserve Teachers
PE - Track & Field Day - Equip
$(1,000.00)
Total Physical Education
$(4,287.00)
Vocal Music
Choir Trip - Buses
Choir Trip - Reserve Teacher
$(96.00)
Music – Enrichment 0%
Total Vocal Music
$(796.00)
Call outs

31. Total Expenditures: Budget Comparison
2018/2019
2019/2020
% Change
Actual Budget
YOY
Total Expenditures
Enrichment (28 classrooms)
$(9,800.00) NC
Administrative
$(11,795.00)
$(10,920.00)
-7%
After School Activity Fund
$(1,600.00)
$(1,700.00) 6%
Art Adventure Program
$(1,650.00)
$(2,150.00)
30%
Burroughs Support
$(95,000.00)
$(95,600.00) 1%
Special Programs
$(24,567.36)
$(26,950.00)
10%
Specialist Student Fund
$(5,970.00)
$(6,407.50) 7%
Media
$(1,350.00)
Physical Education
$(4,287.00)
Vocal Music
$(796.00)
$(156,815.36)
$(159,960.50) 2%
Call outs

32. State of the School
Principal Ana Bartl