1. Project Support Meeting January 9, 2019
J.G. Weisend II

2. Agenda
News
2019 Goals
Spares Funding
Around the table

3. News Need input for Nov / Dec Monthly Report by January 14
Tech Board Next Week – January 17
Annual Review Results
Weekly slide

4. Results of Annual Review
Thanks to all who participated in the review, The presence of the IK partners in both the poster session and in giving talks played a major role in impressing the committee with the scope of work accomplished to date.
Additionally, we received a number of compliments from the committee on the quality of the talks presented by both ESS staff and IK partners.
Overall, the results of the review were very positive:
“Impressive progress is being made towards delivering the world’s most capable neutron science facility, with the project now 52% complete.”
“The overall scope of the in-kind contributions is unprecedented and the methods developed to manage them have been remarkably successful despite the anticipated difficulties.”

5. Results of Annual Review
The single overriding recommendation of the committee for ESS as a whole was: “The Committee believes that resources laboratory-wide should now be focussed on achieving at least the minimum criteria for a “day 1 of science” milestone. This will necessitate postponing activities which are not needed for the new focus, and reallocating resources between the key project areas (CF, Accelerator, Target, NSS).” This is clearly a lesser goal than “Start of User Program” How ESS will interpret this recommendation and apply it is under discussion. Given the nature of the accelerator, this recommendation will likely have a minimum effect on ACCSYS. The committee does recognize the challenges that ESS is facing: “This narrowing of short-term focus is especially important given the observation by all subcommittees that schedule & cost contingency are very likely to be insufficient. “

6. Results of Annual Review
Specific Recommendations for the Accelerator subproject were:
Incorporate lessons from source/LEBT commissioning into the plan for future commissioning stages.
Strengthen the operation group as early as possible, and involve system experts.
Organize a mechanism for smooth transfer of knowledge between the IK partners and ESS staff.

7. W02-2019: Accelerator Week Progress:
Preparations underway for upcoming “Work Camp” on operations and staffing
Completion of TS2 bunker sufficient for installation of cryodistribution line. The installation work starts this week.
The Vacuum team and Procurement finished the documents for the Turbomolecular pumps and Vacuum Catalog bid process. It is planned to the published end of second week of Jan.
Issues:
Delay in restart of Ion source to later in January due to need to procure a replacement power supply – This illustrates the spares issue
In order to address CE Marking concerns, ACCSYS proposes that CE marking becomes the long term ambition for all ESS systems and that the Quality Division is charged with the task to assure that IK partners will do the minimum required for CE marking before the end of IK contracts.
Discovered an interference issue between the DTL intertank apertures and the Faraday Cups - working with Legnaro to resolve it.
Held a productive meeting with ICS to review and address issues with the IOxOS platform - a path forward to the BLM CDR is emerging.
In-kind:
CEA visiting ESS the 11 Jan to plan for RFQ installation.
CDR for LLRF NC linac, from ESS Bilbao in Lund on January 15
ESS Bilbao experiences issues with the high power RF load for klystron reconditioning
Upcoming Meetings:
28th Accelerator Technical Board Meeting January 17.
Visit by J. Stovall to discuss warm linac installation and operation
See also action list and weekly minutes at: and list of weekly slides at

8. Primary Goal: Beam through at least the RFQ by the end of 2019
Major Goals for 2019
Installation of the RFQ, MEBT and first DTL tanks in tunnel
Installation of infrastructure for tunnel and RF gallery
Commissioning of cryoplants completed and installation of cryo-distribution system completed
Test stand 2 in Lund in operation
2 medium beta cryomodules assembled and 8 spoke cryomodules assembled
NC , spoke and Medium beta RF systems installation ongoing with system operational for NC linac commissioning
HEBT installation completed with magnets and beam pipe
Integration of P6 Installation Plan into the P6 Live plan and infrastructure project plan in P6.
Primary Goal: Beam through at least the RFQ by the end of 2019

9. 12/3/2019
Initial Operations Spares Funding ( some strategic adjustments between WPs may still be made)
2019
2020
Cryo
Spares cash need: back-up compressor and oil system for ACCP
900
RF Sources
Cash needs: replacements for spoke RF power stations
110
330
Klystron 352 Mhz
250
400
Critical Spare parts LLRF 17
Critical Spare parts Spoke 26
Critical Spare parts RF LPS 14
Power converters
Spares cash needed: one complete spare modulator for RFQ / DTL and MB 65
194
Spares cash needed: set of spare parts for 12 modulators of RDQ/DTL and MB 21 63
Critical Spare parts for modulators 50
Spare tetrode 55
Critical Spare Magnet power supplies 11
Normal Conducting Linac
Early spare for ion source test stand (partly from diagnostics /other areas)
120
Critical Spare parts for Ion Source and LEBT 85
Critical Spare parts for RFQ 33
Critical Spare parts MEBT 46
Critical Spare parts DTL 20
Utilities
Critical Spare connectors and spare water HW 10
Critical Spare parts Electrical
Beam Diagnostics
Critical Spare parts Diagnostics 56
Vacuum
Critical Spare parts Vacuum