1. WSU POLICIES AND PROCEDURES
STUDENT ORG TRAVEL
WSU POLICIES AND PROCEDURES

2. WHAT IS CONSIDERED TRAVEL?
Any off campus event that requires overnight lodging accomodations
FOR EXAMPLE:
Attending a conference, Leadership Summit or Retreat, National Organization Convention

3. Minimum Requirements: 2 WEEKS PRIOR TO REGISTRATION DEADLINE
PLAN AHEAD !
Travel procedures can take some time. Make sure you plan well enough in advance!
Minimum Requirements: WEEKS PRIOR TO REGISTRATION DEADLINE
Prepare a budget (make sure you have enough FUNDS in your account to cover all your travel expenses)

4. MOST COMMON MEANS OF TRAVEL
Airline
WSU preferred travel agency is ALTOUR
Automobile
WSU prefers that Enterprise Rental Car be used to rent vehicles.
All Drivers MUST be WSU approved to drive.
Driver Approval Form (Risk Management )
Personal vehicle – Full Coverage Insurance required

5. STUDENT HANDBOOK PER WSU POLICY: MUST SUBMIT:
Travel Checklist/Authorization Form
Driver Application (if driving)
Emergency Contacts
Assumption of Risk & Liability Release
Conference Agreement
All student travel MUST be pre-approved by Organization’s Advisor before submitting to the Office of Student Activities.

6. WHERE DO WE START… Fill out the Travel Checklist Form
Found in Engage (Forms under OSA)
ALL travel related information required to complete checklist
Event/Conference Info, Dates of Travel, Location, List of travelers and address, approval from advisor
Submit the form, you will then be contacted to schedule a meeting to discuss any travel accommodations

7. VIOLATIONS As a member of WSU, you are representing the university:
Any violations of travel policies, conference agreements, University policies may result in revocation of travel privileges or further disciplinary action with the Office of Student Conduct and Community Standards

8. TRAVEL REMINDERS Plan ahead! Get advisor approval (check list)
Funds must be in the account before registration or other travel expenses can be paid.
Upon return, submit original itemized receipts, registration, itinerary, etc. for reimbursement purposes.
Enterprise in Fairborn gives a WSU discount for rental cars
Pay for on departmental procard, b/c it includes collision
Must purchase liability insurance as well

9. HELPFUL WEBSITES Wright Way Policy Office of Student Activities
Office of Student Activities
Student handbook

10. WHO DO I CONTACT? Janiece Brown, x5574 Debbie Lamp, x5566
Office of Student Activities, 019 Student Union
Hours: 8:30-5 Monday – Friday

11. Please contact Office of Student Activities: 937-775-5570
QUESTIONS?
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