1. Developing Your Student Organization at FGCU
Florida Gulf Coast University
Office of Student Involvement

2. Florida Gulf Coast University Office of Student Involvement
Learning Outcomes
Gain knowledge and understanding of student organization resources, policies and involvement opportunities
Develop collaborative relationships with student organizations, university departments and community partners
Identify all aspects of a successful event/program
Familiarize oneself with the resources provided by EagleLink
Florida Gulf Coast University
Office of Student Involvement

3. Florida Gulf Coast University Office of Student Involvement
AGENDA
I. Organization Development: Policies, Procedures and Development II. Event Planning: Space Reservations, Forms and FAQs III. EagleLink: Tools for Organizations IV. Resources: Free services and more
Florida Gulf Coast University
Office of Student Involvement

4. Organization development Policies, Procedures & Development
Florida Gulf Coast University
Office of Student Involvement

5. Officer & Member Eligibility
Florida Gulf Coast University
Office of Student Involvement

6. Ineligible officers: Appeal process
Officer eligibility checks conducted after September 13th, 2019
President, officer and advisor will be notified of ineligibility
Ineligible officer must submit appeal form to OSI within 5 business days
Appeals Committee will review and make decision
Florida Gulf Coast University
Office of Student Involvement

7. Florida Gulf Coast University Office of Student Involvement
Hazing
Florida Gulf Coast University, Student Code of Conduct – H. Hazing
Hazing is:
A violation of the FGCU policy and Florida State Law
Typically in the form of physical risk or mental distress
Harmful to individuals, groups and the university
Found in all types of student organizations
Florida Gulf Coast University
Office of Student Involvement

8. Florida Gulf Coast University Office of Student Involvement
TITLE IX
Florida Gulf Coast University is committed to providing a safe and positive living, learning, and working environment. The University has a responsibility to ensure that all students, staff, faculty, and visitors can enjoy the benefits and opportunities the University has to offer in an environment free from discrimination on the basis of sex, including sexual assault and sexual harassment. If you or someone you know experiences any type of sexual assault or harassment, please contact the Title IX Coordinator, Precious Gunter, at
Florida Gulf Coast University
Office of Student Involvement

9. Student organization misconduct
Examples include: forgery, misuse of funds, misuse alcohol, etc.
Probation
Restrictions
Disciplinary suspension or expulsion
Florida Gulf Coast University
Office of Student Involvement

10. Membership, Recruitment & retention
Elevator Speech
Strengths
Top Three Adjectives
What do we stand for?
What do we offer?
Use everyday language
No more than a minute long
The GRAPEs Principle
Individuals join organizations for…
Growth
Recognition
Achievement
Participation
Enjoyment

11. 5 Tips Meeting Management Switch it up! Invite outside speakers
Have a clear agenda and goal(s)
Start on time, end on time
Develop a decision making system
Follow-up
Keep things interesting
Switch it up!
Invite outside speakers
Theme Meetings
Food
Surprise outings
Teambuilding

12. Florida Gulf Coast University Office of Student Involvement
ADVISING YOUR ADVISOR
Choose an advisor who shares similar interests
Set expectations
Explain organization’s purpose, role, duties, time commitment
Determine what support looks like
Florida Gulf Coast University
Office of Student Involvement

13. Event Planning Space reservations, forms & FAQs
Florida Gulf Coast University
Office of Student Involvement

14. Florida Gulf Coast University Office of Student Involvement
Campus reservations
Coordinates all events and meetings
Schedules over 18,000 reservations a year
Classrooms, Ballrooms, Cohen Center Spaces, Library Lawn, Info Tables
Florida Gulf Coast University
Office of Student Involvement

16. Procedures & Violations
Rooms/Event details need to be confirmed 14 days in advance
Organization Officers/Members should make reservations (not Advisors and outside organizations)
Clean up after yourselves
Do not move furniture
Do not use facilities without reservations
1st violation:
warning and/or cleanup fee ($50/hour, $25/half hour
2nd violation:
next reservation within 30 days is cancelled and/or cleanup fee
3rd violation:
next reservation within 90 days is cancelled and/or cleanup fee

17. Campus rec, Housing or Athletic Facilities
West Lake, North Lake, or South Lake Village - Housing and Residence Life: (239)
Recreation Field and/or Outdoor Complex- Campus Recreation: (239)
Athletic space in Alico- Auxiliary Gym, Hospitality Suite, Lobby, Parking Lot, etc.: (239)
Florida Gulf Coast University
Office of Student Involvement

18. Florida Gulf Coast University Office of Student Involvement
Travel (Domestic)
Request to travel must be submitted 3 weeks in advance via EagleLink
Keep a copy of all emergency contact information for duration of trip
Insurance not required for domestic travel
Florida Gulf Coast University
Office of Student Involvement

19. Travel (International)
Request to travel must be submitted 6 months in advance
President must meet with Assistant Director for Student Engagement 6 months prior to departure date
Insurance required for international travel
Florida Gulf Coast University
Office of Student Involvement

20. Florida Gulf Coast University Office of Student Involvement
Event Planning form
Guides you through the risks and details of your event
Must have confirmation of location whether on or off campus
Florida Gulf Coast University
Office of Student Involvement

21. When do you need it?
Events held outdoors Events with alcohol Events in which food is served to the general public Events in which large crowds are anticipated Events that involve physical activity or in which a waiver is needed Events involving amplified sound (like DJs or bands) Events that involve performers, speakers, or other acts Events that involve one or more contracts or rentals Fundraisers or events where money exchanges hands Events that involve minors on campus Events in which controversial and/or emotionally charged content may be involved Events in which national, state, or local appointed or elected officials or candidates will be present (not SG or RSO officers) Events in which media will be on campus Rallies/demonstrations Events in which a motion picture is being shown

22. Florida Gulf Coast University Office of Student Involvement
Serving alcohol
Attend a TIPS Training (Training for Intervention Procedures)
Submit an Event Planning Form
ON CAMPUS Event: Complete Application for Serving Alcohol form
OFF CAMPUS Event: Complete Alcoholic Beverage Request Form
Wristbands or stamping to identify those underage & those of legal drinking age
Provide 1 Sober Monitor per 25 guests
Florida Gulf Coast University
Office of Student Involvement

23. Liability: Who is Responsible?
Event or Participant Waivers (optional)
President’s Waiver (mandatory)
Florida Gulf Coast University
Office of Student Involvement

24. Florida Gulf Coast University Office of Student Involvement
EagleLink
Florida Gulf Coast University
Office of Student Involvement

25. EagleLink: Tools for Organizations
Manage rosters
Officer elections
Register your RSO
Renew RSO status
Submit Domestic Travel Form
Submit Event Planning Form
Submit Senate Bills
Florida Gulf Coast University
Office of Student Involvement

26. Florida Gulf Coast University Office of Student Involvement
Resources
Florida Gulf Coast University
Office of Student Involvement

27. Office of student involvement
Cohen Center Room 258
Office Hours:
8am - 6pm, Monday- Thursday 8am-5pm, Friday
Office Number:
Fax Number:
Florida Gulf Coast University
Office of Student Involvement

28. FREE Services Computer Stations Printing, copying & faxing
Printing (must have flash drive)
Copying – Black & White (colored paper); 50/day
Poster Machine – 4 per event (must have flash drive)
Paper and Paint Supplies for Banners
Banners must be removed no later than 48 hours following the conclusion of the advertised event
Banners that advertise perpetual meetings or are general advertisement banners may be hung during the semester, but will be removed after two weeks if space is needed for additional banners.

29. Florida Gulf Coast University Office of Student Involvement
RSO Request
To request an contact Ashton Hartley at with the following:
Subject line should be " Address Request" or "Password Reset Request"
Name of primary contact
Primary contact student
Primary contact UIN
Organization Name
For Address Requests: Provide the desired address
For Password Resets: Provide the current address
Florida Gulf Coast University
Office of Student Involvement

30. Student organizations council
Liaison to RSOs and OSI
Composed of students from multiple RSOs
Provides programs & services to RSOs:
Lunch and Lead Workshop Series
RSO President’s Meeting
Rep Your RSO
Fall & Spring Involvement Fair

31. Student organizations council
“Serving you, so you can serve others.”
Instagram: fgcu_soc

32. Florida Gulf Coast University Office of Student Involvement
WRAP UP
Questions
Ashton R. Hartley, M.Ed., Assistant Director for Student Engagement
Office: Cohen Center, 252
Office Phone:
Florida Gulf Coast University
Office of Student Involvement