1. Exploring Microsoft Access 2003
Chapter 3 - Information From the Database: Reports and Queries
Robert Grauer and Maryann Barber
Committed to Shaping the Next Generation of IT Experts.
Exploring Office 2003 Vol 1 2/e - Grauer and Barber

2. Exploring Office 2003 Vol 1 2/e - Grauer and Barber
Report Wizard
Easiest way to create a report
Specify the table or query
Select one or more fields
Select layout (columnar/ tabular)
Select a style
Modify the resulting report
Exploring Office 2003 Vol 1 2/e - Grauer and Barber

3. Exploring Office 2003 Vol 1 2/e - Grauer and Barber
Report Wizard (continued)
Moves to Selected Fields
Select the Table/Query
Double-click Available Field
Exploring Office 2003 Vol 1 2/e - Grauer and Barber

4. Exploring Office 2003 Vol 1 2/e - Grauer and Barber
Report Wizard (continued)
Select page orientation
Select Layout type
Select report style
Exploring Office 2003 Vol 1 2/e - Grauer and Barber

5. Exploring Office 2003 Vol 1 2/e - Grauer and Barber
Report Wizard (continued)
Report Header
Page Header
Detail Section
Exploring Office 2003 Vol 1 2/e - Grauer and Barber

6. Exploring Office 2003 Vol 1 2/e - Grauer and Barber
Report Design View
Bound Controls
Data source is a field in the table/query
Unbound Controls
Has no data source
Used to display titles, labels, lines, rectangles, and graphics
Calculated Controls
Data source is an expression (avg, sum)
Exploring Office 2003 Vol 1 2/e - Grauer and Barber

7. Exploring Office 2003 Vol 1 2/e - Grauer and Barber
Report Design View (continued)
Unbound Control
Unbound Control
Bound Control
Now function
Exploring Office 2003 Vol 1 2/e - Grauer and Barber

8. Introduction to Queries
Query provides the resulting records from a question
Design grid: graphical tool used to develop queries
Dynaset: The records that satisfy the query criteria
Exploring Office 2003 Vol 1 2/e - Grauer and Barber

9. Exploring Office 2003 Vol 1 2/e - Grauer and Barber
Dynaset
Looks and acts like a table
Is a dynamic subset of a table
Allows for entry, updating and deletion of records
Changes update the underlying table
Exploring Office 2003 Vol 1 2/e - Grauer and Barber

10. Exploring Office 2003 Vol 1 2/e - Grauer and Barber
Dynaset
The results of a query are displayed as a dynaset
Exploring Office 2003 Vol 1 2/e - Grauer and Barber

11. Exploring Office 2003 Vol 1 2/e - Grauer and Barber
Select Query Design View
Table
Criteria
Exploring Office 2003 Vol 1 2/e - Grauer and Barber

12. Query Selection Criteria
AND condition
OR condition
Relational operators
Between function
NOT function
Wild card
Exploring Office 2003 Vol 1 2/e - Grauer and Barber

13. Exploring Office 2003 Vol 1 2/e - Grauer and Barber
“And” Query
Show students that data from text files is automatically enclosed in quotes. They do not have to type the quotes. This query finds students with undecided majors with more than 30 credits.
Exploring Office 2003 Vol 1 2/e - Grauer and Barber