1. OFFICE ACCOMMODATION BY THE DEPARTMENT OF PUBLIC WORKS
Portfolio committee
presentation
OFFICE ACCOMMODATION BY THE DEPARTMENT OF PUBLIC WORKS
26 FEBRUARY 2019

2. CONTENTS Problem statement DPW role and mandate DHA property portfolio
DHA property budget allocation
Challenges with DPW
Consequences
Key critical offices
OHS non-compliant offices
Outstanding capital projects
Maritime ports of entry
Recommendations and way forward

3. PROBLEM STATEMENT
The Department of Home Affairs (DHA) has a limited footprint and faces serious challenges regarding its physical infrastructure and lease portfolio. The Department of Public Works (DPW) has the mandate to provide and manage accommodation on behalf of Government. DHA has unique accommodation requirements. These requirements are not met. The current challenges with the DHA accommodation portfolio are set out below. In respect of its future needs, the DHA would prefer to move into purpose build state owned offices as and when leases expire. The physical infrastructure must be standardised on campus like facilities. The buildings need not be located in the CBD. Please note the DHA is busy with a PPP to improve 6 land ports of entry. This leg is not covered by this presentation.

4. DPW ROLE AND MANDATE
The Department of Public Works (DPW) is the custodian of a significant portfolio of the national government’s immovable assets.
It has a mandate to provide and manage accommodation on behalf of various National Government departments.
This includes the planning, acquisition, maintenance, management and disposal of immovable assets.
DPW also renders expert built environment services to its Clients
The constitutional mandate of DPW is provided for in Schedule 4 of the Constitution
In pursuit of its mandate, DPW observes the principles of good cooperative governance and intergovernmental relations as provided for in Section 41, Chapter 3 of the Constitution.
The mandate of DPW is largely governed by the Government Immovable Asset Management Act, 2007 (GIAMA).
The Act aims to ensure efficient and effective immovable asset management throughout Government in order to improve service delivery.

5. DHA PORTFOLIO PRIVATE LEASES 212 offices STATE OWNED LEASES
199 offices (Including municipal leases)
REFUGEE RECEPTION CENTRES
3 privately leased
2 state owned facilities
AIRPORTS
3 leased
CORPORATE SERVICES
10 (9 Provincial offices, 1 Head Office (Hallmark))
1 Refugee Committees Office
2 state owned facilities (Ministry, New Corporation Building (BVR))
RECORDS STORAGE FACILITES
3 privately leased buildings

6. BUDGET ALLOCATION 2018/2019
2018/2019
2019/2020
Annual Rent: Private Leases
300,028,692.10
324,030,987.47
Annual Rent: State Leases
73,615,111.00
84,657,377.65
Municipal Services
86,790,000.00
95,469,000.00
460,433,803.10
504,157,365.12
MTEF ALLOCATION
438,119,000.00
488,098,000.00
Shortfall
(22,314,803.10)
(16,059,365.12)

7. CHALLENGES WITH DPW
General Lease Administration, timely payment of landlords
Lack of Suitable Accommodation in the rural areas
Maintenance of Buildings
Health and Safety Standards of Buildings
Designs/Layouts not suitable for DHA operations
Lack of adequate parking for vehicles of state, clients and staff.
No timely Renewal of Leases
Non Payment of Electricity, Water and Rates
Long outstanding Capital Projects (Construction of new facilities)
Ineffective National and Regional Client Forum Meetings between DHA and DPW

8. CONSEQUENCES RE CHALLENGES
Landlords locking out DHA out of the offices impacting service delivery
Municipalities cutting electricity and water due to non payment
Maintenance of Buildings, leaking roofs, power tripping, inadequate ablutions, ventilation, etc
Compromised Health and Safety of staff and clients
Buildings shut down by the Department of Labour due to non compliance
State vehicles parked in unsafe facilities
Offices unable to accommodate clients inside the offices resulting in long queues outside the offices

9. KEY CRITICAL OFFICES
The are a number of offices that require immediate attention and if they are not attended to, present a huge risk to the operations of the DHA. A few are discussed in the next slides whilst others are outlined in the attached document as Annexure A.

10. KEY CRITICAL BUILDINGS
CHALLENGES IN THE BUILDING
1. New Corporation Building (BVR)
(Building houses Key IT Infrastructure)
General lack of continuous maintenance resulting in the following;
Malfunctioning air conditioning system.
Power outages with inadequate back up systems
Water outages
Lifts
Due to these problems, the department has at times been forced to shut down servers and send the staff working there home with huge impact on service delivery throughout the country
2. Harrison Street, Johannesburg
(8 floor building)
Lift always out of order.
The clients and staff are then required to walk the flights of stairs to work and receive service. Clients with disabilities have to be referred to other offices in order to receive services. The Department of Labour has given the Department of Public Works 60 (sixty) days to have the lifts completely replaced.

11. KEY CRITICAL BUILDINGS
CHALLENGES IN THE BUILDING
3. Ministry Building (FSI)
General lack of continuous maintenance resulting in the following;
Malfunctioning lifts
Power outages with inadequate back up systems
Security system (incl CCTV, access control etc) has been out of order for a number of years
Roof leaks

12. NON OHSA COMPLIANT BUILDINGS
The are a number of offices that have at times been closed or issued with notices of closure or put under watch by the Department of Labour (DOL). A few are outlined in the next slides whilst others are detailed in the attached document as Annexure A

13. NON OHSA COMPLIANT BUILDINGS
Province
Office
Status
1. Eastern Cape
Mount Fletcher
DOL has issued a contravention notice. Alternative accommodation is urgently required. The South Africa Post Office has offered a building as an alternative.
Port St Johns
The building is structurally unsound. DOL has issued a contravention notice. Alternative accommodation required
Elliotdale
The building is in poor maintenance state and a candidate for a DOL contravention notice
Aliwal North
DOL has issued contravention notice. The landlord is not maintaining the building and is not being taken to task by DPW through the lease agreement.

14. NON OHSA COMPLIANT BUILDINGS
Province
Office
Status
2. Gauteng
Mabopane
DOL has issued a contravention notice. Alternative accommodation in the same building on ground floor requested from DPW. The building is owned and managed by the PIC.
Soshanguve
The building is not OHSA compliant. DPW to take up the non compliance matters with the landlord.
Benoni
The building is in poor maintenance state. Alternative office accommodation sought from DPW.
Boksburg
Kempton Park

15. NON OHSA COMPLIANT BUILDINGS
Province
Office
Status
3. Kwazulu-Natal
Pinetown
The building is in poor maintenance state. Alternative office accommodation sought from DPW.
Nongoma
The building is too small to accommodate clients and staff of DHA. It is also not OHSA compliant and is located within the Magistrate Court campus. Alternative office accommodation sought from DPW.
Pietermaritzburg

16. NON OHSA COMPLIANT BUILDINGS
Province
Office
Status
4. Mpumalanga
Mapulaneng
The building is too small to accommodate clients and staff of DHA. It is also not OHSA compliant and is located within the Magistrate Court campus. Alternative office accommodation sought from DPW.
Nkomazi

17. NON OHSA COMPLIANT BUILDINGS
Province
Office
Status
5. Limpopo
Polokwane
The building is too small to accommodate clients and staff of DHA. Alternative office accommodation sought from DPW.
Praktiseer
The landlord of the building is not maintaining the building. Alternative office accommodation sought from DPW. The local municipality has offered a building that can used.

18. NON OHSA COMPLIANT BUILDINGS
Province
Office
Status
6. North West
Rustenburg
The building is dilapidated and located in an unsafe area for clients and staff. It is also not OHSA compliant. Alternative office accommodation sought from DPW.
Mafikeng (Provincial Office)
The building is not OHSA compliant. Alternative office accommodation sought from DPW.

19. NON OHSA COMPLIANT BUILDINGS
Province
Office
Status
7. Northern Cape
Jan Kempdorp
The building is too small to accommodate clients and staff of DHA. It is also has inadequate ablution facilities for the staff and the public. DPW has been requested to engage the Municipality (owners of the building) to effect improvements.

20. NON OHSA COMPLIANT BUILDINGS
Province
Office
Status
8. Western Cape
Mitchells Plain
The building is too small to accommodate clients and staff of DHA. DPW has been requested to source alternative accommodation.
Atlantis
The building was recently shutdown by a contravention notice by the Department of Labour. The issues raised by DOL are being attended to and the office should be back in operation soon.

21. CAPITAL PROJECTS
The are a number outstanding Capital Projects relating to the construction of new purpose built offices for the Department of Home Affairs as well as the refurbishment programme of existing state owned buildings.

22. CAPITAL PROJECTS Province Office Project Description 1. Eastern Cape
Nqamakwe
Relocation of pre fabricated structures to new office.
Lusikisiki
Construction of a new office.
2. Gauteng
Randfontein
3. Kwazulu-Natal
Stanger
Harding
Hlabisa
Renovation of state owned building.
Ingwavuma

23. CAPITAL PROJECTS Province Office Project Description 4. Limpopo
Thohoyandou
Construction of a new office.
Mokopane
Bochum
Phalaborwa
5. North West
Itsoseng
Repair and upgrade of a state owned building
Taung
Christiana
Refurbishment of an existing building
6. Mpumalanga
Bushbuckridge

24. CAPITAL PROJECTS Province Office Project Description 7. Western Cape
8th Floor, Department of Affairs’ Parliament office, Plein Street
Refurbishment of the 8th floor office

25. MARITIME PORTS OF ENTRY LEASES
The Department of Home Affairs, together with other departments whose presence is required at the Ports of Entry, are also required to be present in the harbours to process ships. The department, as the lead in the establishment of the BMA, has successfully opened a Port of Entry Control Centre in the Cape Town harbour. The project now needs to be rolled out to other harbours and the Department of Public Works is required to facilitate the entering into lease agreements with Transnet to roll out this kind of a facility to other harbours.

26. MARITIME PORTS OF ENTRY1.
EASTERN CAPE
East London
The Department needs to open a Port of Entry Control Centre (PECC) to process vessels and crews
Needs submitted to DPW and Transnet awaiting DPW
Port Elizabeth
Needs submitted to DPW and Transnet. Awaiting DPW to finalise the process.
Ngqura (Coega) 2.
KWAZULU-NATAL
Durban Harbour
Richards Bay Harbour
Mossel Bay

27. RECOMMENDATIONS AND PROPOSALS
The Director General of the Department of Public Works and the Acting Director General of the Department of Home Affairs met on the 6 November 2018 and subsequent to that the DDG’s of the two departments had a follow up meeting on the 12 November It has been agreed to address these challenges as follows:
Establish a joint task team to deal with the issues
Create a Project Execution Plan with action items, dates and responsibilities
Finalise a list of priority projects for permanent accommodation instead of leasing privately
Continue……

28. RECOMMENDATIONS AND PROPOSALS
Finalise a list of priority projects for permanent accommodation solution (lease-to-own, built-operate-transfer, etc)
Finalise the list of state (DPW and Others) for upgrades for DHA
Finalise the DHA mandates for the National Treasury driven Lease Renewal and Renegotiation Expedited
Develop and Agree on Prototype design of DHA office for future roll out (The preliminary designs are attached with this presentation as Annexure B)

29. Ndo livhuwa
Ndiyabulela
Ke a leboga
Thank you
Dankie
Inkomu
Ke a leboha
Ngiyabonga