1. Artificial Intelligence
Webinar: Tuesday, October 1
Achieving Contract Compliance with Artificial Intelligence
Achieving Contract
with
Artificial Intelligence
Presented by
Paul Branch
COO and CTO, IACCM
Arthur Raguette
Co-Founder & EVP, ULTRIA

2. Paul Branch Chief Operating Officer & Chief Technical Officer, IACCM
Paul has worked in the Telecommunications/IT industry for over 30 years, with more than 20 years spent in various buy- and sell-side contract and commercial management (CCM) positions. Most recently, Paul was Head of Deal Assurance at BT Group, delivering complex change programs dramatically improving CCM delivery.
He is passionate about the role that Contract and Commercial Management plays at the very heart of effective trading relationships and embraces technologies that elevate the profession from largely operational to an increasingly strategic focus.
Paul Branch
Chief Operating Officer & Chief Technical Officer, IACCM

3. Arthur Raguette Co-founder & Executive Vice President, Ultria
Mr. Raguette is very passionate about the application of innovative technologies to solve real-world business problems with a strong emphasis on enterprise solutions.
Arthur has more than two decades of experience in working in Information Governance domains across industries. Arthur’s prior technology passions included high-performance B2B middleware, SaaS deployed master data governance platforms and hybridized SaaS applications for HR, and Employee domains.
Arthur Raguette
Co-founder & Executive Vice President, Ultria

4. AGENDA What is Contract Compliance?
Does Contract Compliance matter?
Importance of Contract Compliance Management
Addressing Compliance Complexities with AI
Simplifying Regulatory compliance
Ensuring Clause compliance
Safeguarding Operational compliance
Monitoring Commercial Compliance Risks
About Ultria
Summary and Q&A

5. What is Contract Compliance?
Contract compliance is a form of contract management to ensure that contracting parties are complying with defined government regulations & organizational standards
Just as important as regulatory compliance, commercial obligation and entitlement compliance maximize contract values for all parties.
It requires visibility to contracts at a deeper level of detail

6. Does Contract Compliance Matter?
The globalization of contracts and ever-changing laws create disparities in pricing and compliance
Manual drafting and adhoc monitoring of contracts expose many potential risks
Non-compliant contracts can cost companies a fortune (literally) in penalties and reputation
GLOBALISATION

7. POLL
QUESTION#1
For which of the following contract stages do you dedicate the most hours?
1. Contract Authoring and Negotiations
2. Reviews and Approvals
3. Sign off and Execution
4. Post execution tracking and obligation management
5. Reporting and Analysis

8. 75% Importance of Contract Compliance Management Yet
Regular clause monitoring of dynamic & flexible contracts
Improved contract performance and risk mitigation
Unexpected financial recovery with increased visibility
Obligation management with analytical support
Healthier business relationships
Percentage of compliant contracts was voted “Very Important”-̶ 2X times compared to Contract Authoring Cycle Time (Source: Ultria CLM Survey 2019)
Yet
75%
of contracts lack KPIs and TCO reporting (Source: McKinsey)

9. AGENDA What is Contract Compliance?
Does Contract Compliance matter?
Importance of Contract Compliance Management
Addressing Compliance Complexities with AI
Simplifying Regulatory compliance
Ensuring Clause compliance
Safeguarding Operational compliance
Monitoring Commercial Compliance Risks
About Ultria
Summary and Q&A

10. Addressing Compliance Complexities with AI
Compliance to Privacy and Industry Regulations
GDPR, EHS, FDA, FSSAI, IFRS, HIPAA,
Compliance in Clause Usage
AI powered smart clause library
NLP for legacy and 3rd party contracts
Compliance to Operational Performance
Milestone and Obligation tracking
Predictive risk modelling and automated workflows
Compliance to Commercials
Quality, Quantity, Amounts, Terms, Time
AI CLM empowers organizations to effectively control the entire contract lifecycle, even post-sign off – increasing accuracy by up to 40%

11. AGENDA What is Contract Compliance?
Does Contract Compliance matter?
Importance of Contract Compliance Management
Addressing Compliance Complexities with AI
Simplifying Regulatory compliance
Ensuring Clause compliance
Safeguarding Operational compliance
Monitoring Commercial Compliance Risks
About Ultria
Summary and Q&A

12. Simplifying Regulatory Compliance
Contract clauses need to be updated every time there is a change or update in regulatory laws
Non-conformity of regulatory compliance can lead to heavy financial as well as reputational losses
Non-compliance costs more than 
2X the cost of meeting contract compliance requirements (Source: Ponemon Institute)

13. AI helps abide by the government, state, and federal laws
Simplifying Regulatory compliance
AI helps abide by the government, state, and federal laws
Ensure all mandatory and new regulatory compliances are covered
Identify compliance gaps ̶ modifying existing contracts and updating stakeholders
Streamline clause level tracking for environmental, state/provincial, federal and international regulations

14. AI helps with GDPR compliance
Simplifying Regulatory compliance
Organizations in the EU and organizations outside of the EU who process the data of EU residents have to comply with GDPR
89,271
AI helps with GDPR compliance
Addresses key challenges of General Data Protection Regulation (GDPR)
Integrates all the contractual compliance actions throughout the organization
Discovers clauses relevant to exchanging personal data
Updates or amends your contracts with the right clauses
Automates notification to each stakeholder when personal data is at play
Total number of data breach notifications from all data protection authorities in Europe, since May 2018
Source: The European Data Protection Board

15. AI for searching the contract repository for compliance or risk issues
Simplifying Regulatory compliance
AI for searching the contract repository for compliance or risk issues

16. AI ensures compliance across industries
Simplifying Regulatory compliance
AI ensures compliance across industries
Healthcare & Pharmaceutical
Transport & Logistics
Banking & Finance
Compliance to HIPPA, Stark, JCAHO regulations
Secured access control to sensitive information such as patient’s health, treatment course
Visibility into vendor contracts, payment milestones and obligations
Compliance to C-TPAT, Federal Commission maritime ruling and Emission regulations
Visibility into legacy contracts with AI powered search
Analyze vendor and partner performance with obligation management
Adherence to compliances relating to CFPB, KYC, BSA etc.
Strict audit guidelines with pre- configured workflows for data security
Multi-dimensional scoring & analysis of contract level risks

17. AGENDA What is Contract Compliance?
Does Contract Compliance matter?
Importance of Contract Compliance Management
Addressing Compliance Complexities with AI
Simplifying Regulatory compliance
Ensuring Clause compliance
Safeguarding Operational compliance
Monitoring Commercial Compliance Risks
About Ultria
Summary and Q&A

18. Ensuring Clause compliance
Pitfalls of not having clause compliance models
Inconsistency across clauses in different contracts
Duplication of effort by multiple stakeholders
Omissions of important clauses and obligations
Communication gap due to lack of integration between CRM, ERP systems
Missed compliance checks due to lack of visibility

19. Ensuring Clause compliance
Predictive AI for accurate clause usage
Identify clause deviation from defined standards
Ensure addition of important clauses and update reviewer about any missing/redundant or even buried clauses
Suggest clause additions based on context – e.g. a currency fluctuation clause if the customer is based out of US

20. Ensuring Clause compliance
Contracts involve multiple stakeholders for review and modifications, each of whom have different needs
AI determines where contract clauses deviate from standard language and automatically routes documents to the right stakeholder for review & modifications
The approval process moves much faster when negotiators can quickly be informed how close the current version of the contract is to the predefined standards  

21. Ensuring Clause compliance
NLP for 3rd party paper and legacy contracts
Natural Language Processing parses External Party paper and legacy documents into different sections and clauses
It rapidly finds, highlights and parses Terms, Clauses and Sections from Third Party
It monitors compliance across the entire contract database, including the content of each contract, saving time and reducing manual effort

22. Ensuring Clause compliance
NLP for 3rd party paper and legacy contracts
NLP helps with meta-data extraction from legacy contracts and apply relevant tags in case of any updates
This ensures meta-data tags are constantly updated for accurate reporting, preventing contracts from going redundant

23. AGENDA What is Contract Compliance?
Does Contract Compliance matter?
Importance of Contract Compliance Management
Addressing Compliance Complexities with AI
Simplifying Regulatory compliance
Ensuring Clause compliance
Safeguarding Operational compliance
Monitoring Commercial Compliance Risks
About Ultria
Summary and Q&A

24. POLL
QUESTION#2
Where do you use AI in your contract management processes?
Natural Language Processing (NLP) to improve digitization
Automating meta-data extraction
Clause extraction and categorization
Addressing contract compliance challenges
We are still exploring options

25. Safeguarding Operational Compliance
After sign-off, companies often lose sight of contract performance causing non-compliance to defined/ negotiated obligations
With Ultria CLM, appropriate milestones and metrics can be measured for accurate performance monitoring
Track contract performance and generate alerts for discrepancies in day-to-day operational performance

26. Safeguarding Operational Compliance
Enables target and actual value comparison via Tight (real-time) or Light (CSV) integration
Tracks if each party is meeting its contractual obligation, identify potential issues and opportunities to mitigate them before they become major
Links smart clauses with external triggers to have complete control over compliance changes

27. Safeguarding Operational Compliance
For increased visibility, appropriate milestones and metrics can be pre-configured for accurate analysis of contract performance
This prevents organizations from any operational contingencies and ensures maximum compliance

28. Safeguarding Operational Compliance
Alerts stakeholders in case of any deviation or delays in the configured milestones
Helps ensure maximum value return through compliance, post the sign-off stage

29. Safeguarding Operational Compliance
Artificial Intelligence helps analyze risk in contract management and predict future outcome based on the past trends
It can identify the root causes of the missed KPIs and SLAs by the third party and contribute to resolving such operational challenges
This enables insights on cycle times, deviations, risks, statistics (expiry, renewal, pending, etc.), procurement and sales business metrics

30. Safeguarding Operational Compliance
AI powered dashboard provides a quick comprehensive overview of valuable performance insights into all areas of contracts
It analyzes and displays contract consumption trends for the next month, quarter, or year
AI helps organizations with risk mitigation and enables prompt remediation and maximum value gain through compliance management

31. AGENDA What is Contract Compliance?
Does Contract Compliance matter?
Importance of Contract Compliance Management
Addressing Compliance Complexities with AI
Simplifying Regulatory compliance
Ensuring Clause compliance
Safeguarding Operational compliance
Monitoring Commercial Compliance Risks
About Ultria
Summary and Q&A

32. 60% 73% Monitoring Commercial Compliance Risks
Financial performance is the most important aspect of any contract, tracking and ensuring commercial compliance is a must
A manual risk analysis of commercial terms is rarely complete and could put the organization at risk for commercial non-compliance
Post sign off, teams might overlook discrepancies in receiving payments, delivery delays or auto-renewals may lead to higher costs
According to a study conducted by the Aberdeen Group,
of corporate litigations are related to contract disputes.
And of that group,
indicated “price changes” as the #1 reason behind the contract dispute.
60%
73%

33. Monitoring Commercial Compliance Risks
AI ensures timely remediation of any commercial risks
Analyzes risks associated with financial factors like payments, currency exchange rates, price variations etc.
Enables real-time monitoring of on-going commercials through milestones tracking
Allows for timely remediation ensuring better returns

34. POLL
QUESTION#3
Which of the compliance challenges does your organization typically face?
Simplifying Regulatory compliance
Ensuring Clause compliance
Monitoring Commercial Compliance Risks

35. AGENDA What is Contract Compliance?
Does Contract Compliance matter?
Importance of Contract Compliance Management
Addressing Compliance Complexities with AI
Simplifying Regulatory compliance
Ensuring Clause compliance
Safeguarding Operational compliance
Monitoring Commercial Compliance Risks
About Ultria
Summary and Q&A

36. About Ultria
Ultria develops and licenses enterprise contract life cycle management that leverages artificial intelligence to provide simultaneous speed and control to contemporary legal and contract management teams.

37. About Ultria Proven CLM Software
Ultria’s scalable, SaaS-delivered CLM software leverages Artificial Intelligence and Machine Learning to deliver unrivaled ease of access and ease of adoption in today’s complex business landscapes.
Ultria’s CLM technology has been deployed at 100’s of large enterprises.

38. About Ultria Ultria Product OverviewAI
Powered
Contract Lifecycle
Management
Ultria Product Overview
Ultria CLM has been designed to give you speed and control throughout your contract lifecycle:
Request
Draft
Internal Review
External Negotiation
Sign-off
Compliance
Renewal

39. About Ultria Why AI-driven Ultria CLM? Ease of Access Central Control
Powerful
Ease of Use
Collaborative
Connected

40. AGENDA What is Contract Compliance?
Does Contract Compliance matter?
Importance of Contract Compliance Management
Addressing Compliance Complexities with AI
Simplifying Regulatory compliance
Ensuring Clause compliance
Safeguarding Operational compliance
Monitoring Commercial Compliance Risks
About Ultria
Summary and Q&A

41. Summary & Q/A What is Contract Compliance?
Importance of Contract Compliance Management
Predictive AI for contract compliance management
Simplifying Regulatory Compliance
Ensuring Contract Compliance
Safeguarding Operational & Commercial Compliance

42. Helpful resources on AI in CLM from Ultria
AI-Powered Contract Lifecycle Management : Shifting to Contract Intelligence
Artificial Intelligence Driven Ultria CLM for Legal Operations
Add name to left and URL to right of the image

43. Co Founder & EVP – Ultria arthur@ultria.com
Thank You
Arthur Raguette
Co Founder & EVP – Ultria