1. Regional Emergency Preparedness Advisory Committee (REPAC)
August 6, 2019

2. Welcome Opening Remarks/EPPC Update Roll Call
Approval of last meeting’s notes

3. REPAC Nominations

4. REPAC Nomination Guidance
b. Fourteen (14) Subject Matter Expert (SME) seats will provide discipline specific representation and expertise. 1) Seven (7) SME disciplines shall be represented on the committee. These disciplines include Police, Fire, Communications, Education, Medical and Mass Prophylaxis, Public Works, and Emergency Management. 2) Each discipline-area will have (2) seats. 3) SME Chairs will seat nine (9) members from jurisdictions within the four (4) urban counties and five (5) members from jurisdictions within the twelve (12) rural counties. 4) No more than three (3) seats assigned can fall under a single county’s jurisdiction without REPAC approval.

5. REPAC Nomination Guidance Cont.
Urban Counties: Collin, Dallas, Denton, Tarrant
Allotted a total of 9 SME seats
Each county is only allowed to hold a total of 3 SME seats
Rural Counties: Ellis, Erath, Hood, Hunt, Johnson, Kaufman, Navarro, Palo Pinto, Parker, Rockwall, Somervell, Wise
Allotted a total of 5 SME seats

6. REPAC Nomination SME Seats Overview
NOTE: EPPC is responsible for approval of REPAC nominations
Available Seats
Fire (2)
Police (1)
Communications (1)
Medical / Public Heath (1)
Emergency Management (1)
Urban County Seats = 3
Tarrant & Dallas are only eligible to fill 1 of these seats
Collin is eligible to fill all, Denton is eligible to fill 2
Rural County Seats = 3
Can be filled by any rural county

7. REPAC SME Nominations Urban/Rural Nominee Position Urban Fire Rural EM
County
Urban
Fire
Tarrant
Rural
Wise
Parker EM
Dallas
Denton
Communications
Police
Public Health
2 SEATS
1 SEAT
1 SEAT
1 SEAT
1 SEAT

8. REPAC SME Nominations Urban/Rural Nominee Position Urban Fire Rural EM
County
Urban
Fire
Tarrant
Rural
Wise
Parker EM
Dallas
Denton
Comms.
Police
Public Health
Nominations will follow normal guidance and approval process
2 SEATS
1 SEAT
1 SEAT
1 SEAT
1 SEAT

9. REPAC SME Nominations Urban/Rural Nominee Position Urban Fire Rural EM
County
Urban
Fire
Tarrant
Rural
Wise
Parker EM
Dallas
Denton
Comms.
Police
Public Health
Per guidance, these Rural nominations must be approved to maintain 9/5 Urban/Rural requirements
2 SEATS
1 SEAT
1 SEAT
1 SEAT
1 SEAT

10. REPAC SME Nominations Urban/Rural Nominee Position Urban Fire Rural EM
County
Urban
Fire
Tarrant
Rural
Wise
Parker EM
Dallas
Denton
Comms.
Police
Public Health
Per guidance, these Urban nominations cannot be approved in order to maintain 9/5 Urban/Rural requirements
2 SEATS
1 SEAT
1 SEAT
1 SEAT
1 SEAT

11. REPAC SME Nominations Urban/Rural Nominee Position Urban Fire Rural EM
County
Urban
Fire
Tarrant
Rural
Wise
Parker EM
Dallas
Denton
Comms.
Police
Public Health
Tarrant County currently holds 4/3 seats. In accordance with guidance, only 1 of these seats can be approved UNLESS REPAC approves counties to hold additional seats.
2 SEATS
1 SEAT
1 SEAT
1 SEAT
1 SEAT

12. REPAC SME Nominations Summary (Based off REPAC handbook guidance limitations)
Urban/Rural
Nominee Position
County
Urban
Fire
Tarrant
Rural
Wise
Parker EM
Dallas
Denton
Communications
Police
Public Health
Nominations are automatically approved.
Nominations are automatically voided.
Nominations follow normal approval process.
Only 1 nomination can be approved UNLESS County seats are increased.

13. Action Item
Will REPAC allow counties to hold more than 3 seats during this nomination cycle?
Results may affect Public Health and Communication seats.

14. REPAC Handbook REPAC Handbook Meeting Volunteers
Meeting on August 28, 2019 from PM
Topics to include: SME Seats Breakdown, Term Limits, County Representation, Job Changes, and Others Issues Identified During the Meeting

15. FY 17, 18, & 19 SHSP Update FY 17 Grants FY 18 Grants
Kaufman received $6, for night vision in reallocations.
FY 18 Grants
EOC Project received $5, in reallocations.
FY 19 Grants open September 1, 2019

16. FY 2019 Regional Project Results Marcie Bruner NCTCOG

17. FY 2019 Regional Project Results
Grantee
Project Title
Conditionally Approved Amount
Bridgeport, City of
2019 City of Bridgeport / Decatur SWAT Equipment Enhancement
$36,000.00
Carrollton, City of
2019 SHSP - Carrollton - SWAT Equipment Enhancement
$30,000.00
Colleyville, City of
2019 SHSP - Colleyville - PWERT Equipment Cache Enhancement Response Trailer
$43,000.00
Dallas, City of
2019 SHSP - Dallas - EOD X-Ray Equipment Enhancement
$46,500.00
Flower Mound, Town of
2019 SHSP - Flower Mound - PWERT Equipment Cache Enhancement Response Trailer
Garland, City of
2019 SHSP - Garland – EOD X-Ray Equipment Enhancement
Greenville, City of
2019 SHSP – Greenville – SWAT Equipment Enhancement
Irving, City of
2019 SHSP – City of Irving – EOD X-Ray Equipment Enhancement
Johnson County
2019 SHSP - Johnson County - SWAT Equipment Enhancement
Kaufman County
2019 SHSP – Kaufman County – SWAT Equipment Enhancement
$10,293.88
Mesquite, City of
2019 SHSP - City of Mesquite - EOD X-Ray Equipment Enhancement
Midlothian, City of
2019 SHSP-Midlothian-SWAT Enhancement

18. FY 2019 Regional Project Results Cont.
Grantee
Project Title
Conditionally Approved Amount
NCTCOG
2019 SHSP - NCTCOG - Regional Planning (Carve Out Project)
$289,134.10
2019 SHSP - NCTCOG - CCP Coordinator, Training, and Equipment (Carve Out Project)
$50,000.00
2019 SHSP - NCTCOG - Regional Interoperable Communications Enhancements
$66,307.33
2019 SHSP - NCTCOG - Fusion
$62,200.00
2019 SHSP - NCTCOG - Emergency Management Enhancement
$181,821.96
2019 SHSP - NCTCOG - Regional Hazmat Training
$95,000.00
2019 SHSP - NCTCOG - Regional Training and Exercise Program
$198,614.20
2019 SHSP - NCTCOG - Regional USAR
$155,232.64
2019 SHSP - NCTCOG - Public Education Program Enhancement
$51,999.98
North Richland Hills, City of
2019 SHSP - NEFDA EOD - EOD X-Ray Equipment Enhancement
$46,500.00
Prosper, Town of
2019 SHSP – Prosper – SWAT Equipment Enhancement
$32,000.00
Weatherford, City of
2019 SHSP - Weatherford - SWAT Equipment Enhancement
$36,000.00

19. FY 2019 Regional Allocations
Final Allocations
Grant
Final Allocation
SHSP (Regular)
$1,236,310.21
SHSP (Law Enforcement) at ~28%
$478,793.88
Total 2019 SHSP Allocation Amount
$1,715,104.09
Requested Allocations
Grant
Requested Allocation
SHSP (Regular)
$1,168,780.86
SHSP (Law Enforcement) at ~29%
$494,700.00
Total 2019 SHSP Allocation Estimation Amount
$1,663,480.86
Final allocation increased by $51, over requested allocation.

21. New Cybersecurity Requirements Marcie Bruner NCTCOG

22. Updated EHP Requirements Marcie Bruner NCTCOG

23. EHP Requirements EHP Requirements New GPD EHP Policy – July 26, 2018
EHP Not Required for:
Planning
Management and Administration
Classroom based training
Table-Top and Functional Exercises

24. EHP Requirements EHP Not Required for: (Continued)
Drills and Full-Scale Exercises if it takes place at the following locations and the type of planned activity is one that the facility was designed to conduct:
Fire Academy
Police Academy
Search and Rescue Training Facilities
Explosive Testing Centers
Purchase of Equipment that installation is not required

25. EHP Requirements
EHP Review of Previously Approved Facilities (Case-by-Case Basis)
Training Facilities
Previous Facility Already approved for a Specific Activity at a Specific Location
Approval is Good for 3 calendar years for the Same Activities at that Specific Location
EHP Submissions ARE Required if the Activities are Different than the Previous Approval or take place in a Different Location, Even Within the Approved Facility
If the EHP is NOT approved for the 3 Year Period then that will be Noted as a Condition on the EHP Approval Memo

26. EHP Requirements
EHP Review of Previously Approved Facilities (Case-by-Case Basis)
Construction Projects Inside of Buildings (43 Years Old or Less)
Previous Facility Already Approved for Interior Construction can be considered an “Approved Facility” for that Specific Type of Activity that was previously requested
Approval is Good for 3 calendar years for the Same Activities at that Specific Facility and Location
EHP Submissions ARE Required for ALL Exterior Changes or Ground Disturbance
Communications Projects
No EHP Submission Required
Software Upgrades and/or Returning/Reprogramming of Existing Equipment
Purchase of Mobile/Portable/Plug-in Equipment Where No Permanent Installation In or On Existing Buildings or Structures is Required
Replacement of Components Within Existing Consoles, Sirens, or Radios

27. THIRA/SPR Update Justin Cox City of Fort Worth

28. 2019 THIRA/SPR Update Justin Cox
Fort Worth Office of Emergency Management

29. FEMA THIRA/SPR Timeline

30. Prevention, Protection, Mitigation Core Capabilities

31. New Requirements This Year
Prevention, Protection, and Mitigation Core Capabilities
Optional vs Required
THIRA will be completed for all 32 core capabilities
New State Forms
Max.gov replaced with FEMA Prep Toolkit

32. Mid-Term Planning Meeting
August 13, 2019 at 9:30am in Grand Prairie
Review Notes from IPM; ensure accurate working group assignments
Discuss new form for completion of the SPR
Discuss ways to improve the Executive Summary

33. Timeline Meeting/Deliverable Date Initial Planning Meeting July 16
EOD/SWAT/Fusion/Cyber Chairs Meeting
August 12
Midterm Planning Meeting
August 13
Cyber Threat for Public Safety Meeting
EM Group Meeting
August 14
Regional Sheltering Working Group Meeting
August 21
Public Health/Hospital/EMS Group Meeting
TBD
Oncor/Atmos Meeting
SPR Input Form Due
September 30
Final Planning Meeting
Early November
THIRA/SPR/Executive Summary Complete
Mid November
FEMA Online Unified Reporting Tool Input Complete
December 13

34. Thoughts, Comments, Questions
Thoughts, Comments, Questions? Justin Cox Assistant EMC City of Fort Worth (desk) (cell)

35. Emergency Response Guidebook (ERG) Vanessa Hooker NCTCOG

36. Special Events Data Call Candice Forsyth NCTCOG

37. Special Events Data Call
The HSIN database portal will be open between August 1 – September 12.
Event Year - December 1, 2019 and November 30, 2020
August 9th - An informational will go to REM. Cities who submitted events during 2019 will receive an additional with their 2019 pre-populated events listed to be updated.
August 31th – All 2020 spreadsheets will need to be returned to to be submitted by the September 12 upload deadline.

38. Special Events Data Call – Required Data
Event Name
Waterborne Access
Lodging Type, Sanitary Facilities, Transportation, Meal/Food & Water Sources
City, State, Zip Code
Daily Attendance & Attendance Concentration
Venue Address
Head of County & Dignitary Participation
Dates
Distance to Hospital/ER & Time to Trauma Center
Series of Events,
Event Capabilities
Recurring & Annual Event
Infectious Diseases
Championship Game or Series
Venue Type & Venue Access
Contributor Agency & Name of Event Contributor
Iconic Venue

39. Special Events Data Call – Spreadsheet Changes
Venue Address - If the event takes place in multiple locations, enter the location with the largest number of attendees. For events that span over a large geographic area and that may not have a specific address (i.e. parade, marathon), provide a route or address or intersection of the start or finish area.
Recurring and Annual Event:
Recurring Event: This event recurs on a regularly scheduled basis, such as semi-annually, annually, or every four years. The event can occur in the same locale (Daytona 500) or it can change locations (Super Bowl, World Cup, and the Olympics).
Annual Event: For an event to be considered an annual event, it must take place in the same jurisdiction annually. For example, the Daytona 500 takes place in Daytona, FL every year, so it should be marked annual. The Super Bowl changes locations annually, so it should not be marked annual. If an event is marked “Yes” for annual, please ensure that it is also marked “Yes” for recurring.

40. Special Events Data Call – Spreadsheet Changes
Head of County and Dignitary Participation - Direct participation means that the Head of Country will speak or be otherwise heavily engaged in the event. Simply attending an event does not qualify for Head of Country participation.
Contributor Agency and Name of Event Contributor - If you selected “Other Federal” or “State/Territory” for Column BO, type the agency or department that the contributor is affiliated with. Examples include Texas Department of Public Safety, Washington Fusion Center, Virginia State Police, etc.

41. Haystax Presentation Doug Pasley

42. Haystax Analytics Platform
18 December 2019
Haystax Analytics Platform
Briefing to NCTCOG/UAWG
Strictly confidential.

43. DFWA/NCTCOG Deployment Overview
DFWA DS7 launched in Dec 2008
Dallas Fire-Rescue began the Fire Module in Dec 2014
Major special events include Super Bowl XLV, Texas State Fair, MLK Parades
NCTCOG COP launched in May 2018
To configurate and deploy the Haystax Analytics Platform and integrate a variety of data controlled by both NCTCOG or Dallas governmental operators and third-party organizations
To provide comprehensive, regional situational awareness
Strictly confidential.
18 December 2019

44. NCTCOG COP Project Results
Application Activation & Configuration (completed Jun 2018)
----- DS7 Migration (completed Jan 2019) -----
Deployment & Training (completed Jan 2019)
In-person (Jan 14-18) and web-based training sessions (throughout Jan)
Data Integration & Deployment (completed Mar 2019)
Dallas Police and Fire CAD (P1, P2, P3, Fire, EMS), Dallas Police and Fire AVL, Dallas 311, Fort Worth Police and Fire CAD (All, P1, P2, P3, Fire) (all CAD and AVL feeds configured with tags, logic, icons)
NCTCOG Waze, POC for Cameras, Map layers (currently 42)
Strictly confidential.
18 December 2019

45. Haystax Deployment stats
Users: 292
Logins: 628
NCTCOG, Dallas City Hall (includes OEM, DFR), DPD, Fort Worth, Arlington, Irving, Grand Prairie
Assets: 7139
4417 Dallas assets
1000+ assets added in last 18 months
Assessments: 114 (new)
2000+ assessments migrated from DS7
Events: 727
Incidents: 1212
1000+ incidents added in last 18 months
Field Reports: 49
Strictly confidential.
18 December 2019

46. DEMO
Strictly confidential.
18 December 2019

47. Committee/ Public Comments

48. Grant Funded Event Updates
Homeland Security Conference June 17-21, 2019 MCI Final Deliverables June 26, 2019 BAR X June 24-26, 2019 HOTZONE Conference October 18-21, 2019 SWAT X November 9, 2019

49. Important Dates
August 15 – EPPC votes on nominees - Nominees should prepare to give a brief statement at this meeting August 28 – REPAC Handbook Meeting September – Texas Association of Regional Councils (TARC)

50. Announcements NCTCOG Updates Committee/Public Comments Adjournment TBD
Next Meeting:
November 12, 2019
9:30 – 11:30 AM
TBD