1. 2018 Event Committee Information SessionP
2018 Event Committee Information Session

2. https://www.facebook.com/QUBigEvent/videos/ 10153887624147071/
What is the BIG Event? /

3. BIG Event 2018 9th Annual Big Event
1500+ student volunteers participated
115 Community Service Sites
Girl Scouts of CT
Yale New Haven Hospital
Sleeping Giant State Park
How to get involved with Big Event 2019! P
82 Volunteer Sites
1064 Participants
60 Alumni
5 External Alumni Sites
3800 Hours of Community Service
$ Raised for Non-Profit Organizations

4. BIG Event 2019 APRIL 6th, 2019! Executive Board Community Outreach (2)
Event Logistics (2)
Site Development (2)
Volunteer Recruitment (2)
Publicity (2)
Finance & Corporate Sponsorship (1)
Alumni & Faculty (1)
Grad Liaison

5. Community Outreach Consists of 2 Co-Chairs
Registers Non-Profit organizations as sites for QU’s Big Event.
Prepares and delivers:
Informational Letters
Site Registration
Reminder Electronic Newsletters/ Postcards
Maintains contact with sites until the Big Event.
Oversees a committee

6. Event Logistics Consists of 2 Co-Chairs Coordinates day-of events:
Opening Ceremony Speakers
Food Delivery
Parking & Transportation
Facilities for staging & seating requirements
Work with the Student Center

7. Site Development Consists of 2 Co-Chairs
Responsible for grouping students into teams:
Approx. 10 students to a team
Ensure it meets sites maximum number of students.
Process all registration forms, and maintains accurate records of student data:
Contact Information
Allergies
Coordinate a list of drivers for each team.
Responsible for placing teams in a site.
Research sites and put together informational packet to be distributed during the team captains meetings.
Gather all feedback from the sites / volunteers and recommend suggestions for future events
BUS transportation

8. Volunteer Recruitment
Consists of 2 Co-Chairs
Coordinate and organize student volunteer registration.
Present to all FYS classes
Plan and hold Big Event Information Sessions for interested students (Spring).
Work with other clubs and organizations to recruit members.
Present to organizations & clubs on campus
Present to IFC & Panhellenic
Present to the Athletic Department
Oversees a committee

9. Publicity Consists of 2 Co-Chairs
Construct a marketing campaign for the Big Event.
Maintain and update Facebook / Twitter / Instagram
Schedule and hold interviews with local media outlets
Student Media
Local Media
Design and post posters around campus
Dorm Storm
Design snap chat filters
Design posters & quarter sheets
Comes up with fundraising ideas

10. Alumni / Faculty Representative
Consists of only 1 Chair
Work with the QU Alumni Association to schedule alumni to do service work throughout the country.
Attend meetings with the Alumni Association on a regular basis.
Create a budget plan for per head alumni costs.
Work with faculty to get more involvement in the event.
Work with Human Resources
Contact all Deans of all Schools for more involvement
Distribute flyers to all faculty & staff on campus

11. Finance Consists of only 1 Chair
Work with the Co-Directors & Vince to manage the 2019 Event budget.
Help in different managerial accounting procedures to plan for the Big Event.
Work with SGA to manage the budget and several accounts
Manage an advanced excel document
Deal with all receipts, reimbursements & the Bursar’s office

12. Commitment Executive Board: Committee Member:
Fall Semester: bi-weekly meetings
Spring Semester: weekly meetings, team captains meeting & all committee meeting
Committee Member:
Meetings are held as deemed necessary by your committee co-chairs.
MUST be present at Big Event committee meeting during the Spring Semester

13. Still Interested? Executive Board & Committee Members:
Sign up online: Do You QU
Search “Quinnipiac’s Big Event”
Click on “Forms”
Those interested in applying for an E-board position, click on “Executive Board Application”
Anyone interested in signing up for a committee position, click on “Committee Application”
Applications are due by Friday, April 27th, 2018
Team Captains / Volunteers
Stay tuned until next semester for student registration!!

14. Questions? Thanks for coming! Email Us: BigEvent@quinnipiac.edu
Check out QU’s Big Event on:
Facebook: facebook.com/qubigevent
Instagram: quinnipiacbigevent