1. Request for Change and Release of Funds
Sean Pearson
HSD CIO
James Lilly
HHS 2020 Project Director
Russell Toal
HSD Deputy Secretary
03/27/2019

2. Overview of Medicaid Management Information System Replacement & System Modules
Medicaid Management Information System Replacement (MMISR) project background
Centers for Medicare & Medicaid Services (CMS)
Federal oversight to MMISR project
Moving away from monolithic to modular MMIS
MMISR Modularity Approach
System Integrator (SI) – Technical Vendor
Data Services (DS) -Technical Vendor
Quality Assurance (QA) - Business Process Outsourcing (BPO) Vendor
Benefit Management Services (BMS) - BPO Vendor
Financial Services (FS) - BPO Vendor
Unified Public Interface (UPI) – comprises Unified Portal and Consolidated Customer Service Center:
Unified Portal (UP) – External Portal using Technical Vendor
Consolidated Customer Service Center (CCSC) – BPO
Iterative approach to architecture design and implementation SI DS QA FS
BMS UP
CCSC

3. Accomplishments since last PCC appearance in November 2018
Several project plans completed
Hardware placed in Simms DC by Dell. Initial configuration of hardware complete. MarkLogic software installed and configured.
Project is completing a proof of concept (POC) of the System Migration Repository

4. Project Status - Overall
New Project Management team started
MMISR project PCC in November 2018 to request funds for Data Services planning deliverables
System Integrator and Data Services contractors actively producing project deliverables for 2021 go- live
Quality Assurance module contract negotiation in progress
Consolidated Customer Service Center RFP responses received
IV&V contract ready for extension

5. Project Status – Project Plans Completed by SI Contractor
Change Control Management Plan
Project Management Plan
Risk Management Plan
Schedule Management Plan
Staffing Model and Resource Management Plan
State Project Team Onboarding

6. Project Status – Technical & Security Plans Completed by SI Contractor
Data Conversion Plan- Aspen
Data Conversion Plan- Omnicaid
Installation Plan
Migration Plan
Privacy Impact Analysis
Quality Management Plan
Requirements Management Plan
Requirements Traceability Matrix
Section 508 Compliance Requirements
Section 508 Product Certifications/ Exceptions
Security Approach
System Design Document
Test Management Plan

7. Project Status – Project Plans Completed by DS Contractor
Iteration Plan
Master Test Plan
Release Strategy
Risk Management Log Addendum
Transition Plan

8. Deliverables Status TurningPoint (SI) IBM (DS) Completed: 19
In Flight: 15

9. Project Leadership Transition
Dr. David Scrase – HSD Secretary
Russell Toal – Deputy Secretary overseeing MMISR
Nicole Comeaux – HSD Medical Assistance Division (MAD) Director

10. Executive Steering Committee (ESC) Update
Member
Role
David Scrase
Secretary, HSD – ESC Chair
Alice Liu McCoy
Secretary, ALTSD
Brian Blalock
Secretary, CYFD
Kathy Kunkel
Secretary, DOH
Vincent Martinez
Secretary, DoIT

11. Procurements Status Consolidated Customer Service Center
March 21: Proposal submission deadline
March 29: Select RFP finalists
April 19: Final Award
July 31: Contract Start
Quality Assurance Module
May: Contract Start

12. Key Activities in Flight
New PMO contractor has started
McKinsey contract amendment
Expanding business transformation and OCM services to other divisions and departments.
Providing support for the HHS 2020 Business Transformation Council.

13. Project Budget Status
$194.3M project budget has been approved by the executive steering committee
$154.8M has been appropriated to the project
$58.5M certified to date
$44.8M project spend to date
This request is the third request in a phased approach this fiscal year to certify the anticipated SFY 19 spend
$31.5M spent through SFY18
$13.3M spent thus far in SFY19
$12.3M presently encumbered for SFY19 planned expenditures
$6.2M being requested today $

14. Today’s Request
Release of funds requested today is $6,229,913 for ongoing project activities as part of a series of requests
$2,128,655 in planned SFY19 staffing expenditures
$658,982 for SFY19 expenditures related to CSG contract amendment
$1,750,000 for McKinsey contract deliverables 3 & 4
$1,692,276 to support Deloitte CO SFY & CO SFY19-003

15. Project Deliverables in This Request
Due Date
Staffing Expenditures
Ongoing
MMISR IV&V Assessments
Monthly
IV&V Project Management
IV&V Performance Work Statement Deliverables
Deloitte CO SFY19-001
Amendment pending signature
Deloitte CO SFY19-003
McKinsey Deliverable 3: Business Process Redesign
February 2019
McKinsey Deliverable 4: Report, Catalog, and Support Implementation of Changes
March 2019