1. TRD\MVD Driver-Vehicle System
Close Phase Certification Request
12/17/2019

2. Agenda Purpose of this Multi-project Close Request C-Mod Close
IFTA\IRP Close
Driver-Vehicle Reengineering Close
Questions
12/17/2019

3. Purpose of the Close Request
Four other projects we associated with this main system reengineering projects under the ‘umbrella’ of the DRIVE MVD program.
Point-of-Sale – closed 02/08/2011
Document Management System – closed 07/24/2013
C-Mod
IFTA\IRP
During the PCC today, TRD will be placing a close request for:
Driver-Vehicle Reengineering Project
12/17/2019

4. C-Mod Project Close
12/17/2019

5. CDLIS Modernization (C-Mod)
Description
The Commercial Driver’s License Information System (CDLIS) is a nationwide computer system that enables state driver licensing agencies (SDLAs) to ensure that each commercial driver has only one driver’s license and one complete driver record. State driver licensing agencies use CDLIS to complete various procedures, including:
Transmitting out-of-state convictions and withdrawals
Transferring the driver record when a commercial driver's license holder moves to another state
Responding to requests for driver status and history
Commercial Drivers License Information System (CDLIS) Modernization 5.2 impacts CDLIS functionality in MVD2.0, mainframe, interfaces and miscellaneous MVD applications
Justification
With the cancellation of the Systems Vendor contract for MVD Reengineering, it became necessary to immediately begin modifications to legacy Driver applications to become compliant with C-Mod mandates by the January 30, deadline
C-Mod changes for Drivers will be used for the next iteration of MVD Reengineering
Non-compliance with CDLIS Modernization mandates would result in loss of federal funds to state agencies
12/17/2019

6. CDLIS Modernization (C-Mod)
Federal Oversight
Because CDLIS Modernization 5.2 was mandated by the Federal Motor Carrier Safety Administration (FMCSA) and partially funded by a federal grant, the department was required to report to and work closely with FMCSA and the American Association of Motor Vehicle Administrators
Quarterly Reports to FMCSA for duration of project
Weekly meetings with AAMVA during development
Daily interaction with AAMVA during testing and implementation
Monthly reporting from AAMVA to FMCSA
CD 31
Jurisdictions must run MPR Data Quality Validation and Verification (CD31) test within 30 days of the one-year anniversary (June 2013) of implementation date
Submit action plan within 30 days of test
12/17/2019

7. CDLIS Modernization (C-Mod)
Budget – Project Came In Under Budget
Certification
Date – 09/27/2011
Amount - $707,866.35
Sources
Laws of 2008: Chapter 3, Section 7, Item 5 - $347,866.35
CDLIS Modernization 2009 Grant - $360,000
Actual Expenditures
Total - $541,424.99
Special Appropriation - $323,029.82
CDLIS Grant – $218,395.17
12/17/2019

8. CDLIS Modernization (C-Mod)
Results
New Mexico Motor Vehicle Systems are 100% compliant with CDLIS Modernization 5.2 mandates
New Mexico was the twenty-third jurisdiction (out of 53) to complete implementation
CD31 Testing
Test results for New Mexico were very positive
Rated in the top-five jurisdictions in the county
12/17/2019

9. IFTA\IRP Project Close
12/17/2019

10. IFTA\IRP Justification
The Agency’s IRP/IFTA system were acquired from, and were maintained by ACS/Xerox on a fully hosted, sole-source contract basis. The ACS/Xerox contract, with all available contract extensions, expired on June 30, 2013.
Because there are a number of vendors in what is now a competitive marketplace for Motor Carrier systems, including IRP and IFTA, the Agency pursued a competitive bid RFP procurement process (RFP# ) to identify and contract for an IRP/IFTA system solution that meets the Agency’s needs and offers the best value for the Agency.
12/17/2019

11. IFTA\IRP Description
The International Registration Plan (Plan) is a registration reciprocity agreement among states of the United States, the District of Columbia and provinces of Canada providing for payment of apportionable fees on the basis of total distance operated in all jurisdictions.
The International Fuel Tax Agreement (or IFTA) is an agreement between the lower 48 states of the United States and the Canadian provinces, to simplify the reporting of fuel use by motor carriers that operate in more than one jurisdiction. An operating carrier with IFTA receives an IFTA license and one decal for each qualifying vehicle it operates. The carrier files a quarterly fuel tax report. This report is used to determine the net tax or refund due and to redistribute taxes from collecting states to states that it is due.
12/17/2019

12. IFTA\IRP Budget & Actual
5. Schedule and Budget
Planned Start Date
10/30/2012
Actual Start Date
02/01/2013
Planned End Date
06/30/2013
Actual End Date
Planned Cost: (Budget)
470,000
Actual Cost: (Total)
$406,770.27
Vendor
$420,000
$351,609.34
35,160.93*
IV&V
$50,000
$20,000
*The retainage invoice will be paid in FY14 with the licensing fee for FY14.
Project was delivered on-time, on-budget, and with a high customer satisfaction level.
12/17/2019

13. Driver-Vehicle Reengineering CLOSE
12/17/2019

14. D-V Reengineering Need
Implement a modern solution for system that is 30+ years old, resides on mainframe platform, and is increasingly fragile, and therefore, difficult to maintain.
During the time of this project and immediately after cancellation of the project there were several parallel, but much smaller efforts undertaken by TRD to upgrade MVD systems. Some of these projects, like C-MOD, became necessary because of the project cancellation.
12/17/2019

15. D-V Reengineering Project History
Driver-Vehicle Reengineering project commenced 07/23/2010.
A limited amount of deliverables were made by spring of 2011.
The project was cancelled 05/16/2011.
12/17/2019

16. D-V Reengineering Certifications
4a. Certification History
Certification Date
Cert. Amount
Funding Source(s) – Funding Total Amount
(Cite the specific laws, grants, etc. and total amount.)
11/20/2008
$400,000
Laws of 2008: Chapter 3, Section 7, Item 5
10/21/2009
$300,000
2/24/2010
$13,169,117
Laws of 2008: Chapter 3, Section 7, Item 5 ($3,420,000)
Laws of 2009: Chapter 124, Section 7, Item 3 ($8,042,500)
FMCSA CDL Program, CD ($372,900)
DHS 2008-IDX-MX-0001 ($500,000)
DHS 2008-IDX-MX-0006 ($833,717)
3/30/2010
$8,300,000
Laws of 2010, 2ndSS, Chapter 6, Section 7, Item 3
12/15/2010
$700,677
TOTAL
$22,869,794
08/28/2013
$4,025,700
CLOSE REQUEST
12/17/2019

17. D-V Reengineering Expenditures
EXPENDITURES (000’s)
Milagro - Driver and Vehicle System
FY10
FY11
FY12
FY13
Total
System Vendor
0.00
ATA - Data Cleanup
110.70
FT Developer - staff aug. (ACRO) WORKLOAD SHIFT
19.70
56.30
76.00
Analysis & Development (DOC) WORKLOAD SHIFT
105.10
124.80
Mainfram/VSAM Dev. & data conv. WORKLOAD SHIFT (ACRO)
14.20
MTG Management
52.10
Independent Value and Verification (PDS)
19.30
112.10
131.40
Technical PM (CSW)
50.80
194.30
120.60
365.70
 Project Manager - MVD (Bency)
137.80
29.10
166.90
Information Technology Division - WORKLOAD SHIFT
7.00
514.10
285.20
806.30
IT Business Analyst for MVD (FTE)
76.50
Travel Costs
1.60
1.70
Change Management
 Test Center
38.50
Subtotal Milagro Driver Vehicle System
431.30
405.80
12/17/2019

18. Has already been redeployed for other projects.
Delivered
Item
Reusable (Y/N)
COMET Licenses N
Requirements, Business Rules, Use Cases, and User Interfaces
Core
Customer
Operator’s License Y
Code Drop
#1: Core and Customer
#2: Bug Fix for #1
Data Cleanup (Contractor, ATA, & MVD)
Development Environment Hardware and O\S or Database software
Has already been redeployed for other projects.
12/17/2019

19. Lessons Learned
The time and expense to have an independent expert analyze the technical architecture of the offered solution, can save the Department from being ‘oversold’ on the degree of COTS\MOTS and necessary modification.
Seek a true COTS package for the solution, and ensure that a selected vendor has a track record of production implementations.
Ensure that systems sold as COTS are truly COTS and not mis-labeled MOTS.
Keep the language regarding tracking the number of times solution elements are submitted for the Department’s approval in the next contract. This language enabled the Department to understand when the project was excessively diverging from schedule, and immediate intervention was required up to and including cancellation of the contract.
Add a Business and Technical architect to the external project team.
Consider placing some language in the next contract for the Department to obtain reimbursement for schedule or quality deterioration.
Ensure that adequate business and IT resources are available for the duration of the project.
12/17/2019

20. Questions
12/17/2019