1. Executive Sponsor: Rick Padilla-State Maintenance Bureau Chief
NM Department of Transportation (NMDOT) Outdoor Advertising Control System (OACS)
Executive Sponsor: Rick Padilla-State Maintenance Bureau Chief
Business Owners: Rick M. Padilla, NMDOT State Maintenance Bureau and the NMDOT Outdoor Advertising Program
Project Certification for Change Request
September 28, 2016

2. Overview Project Goal:
Replace an obsolete/inefficient database for managing outdoor advertising permits.
Deploy modern, modular web-based database that NMDOT can expand in the future.
Project has two (2) components:
1. Component #1 is the Outdoor Advertising Control System (OACS) Software - Database System.
2. Component #2 is the Outdoor Advertising Sign Inventory and Data Collection Service.
Current Status:
Sign Inventory Data Collection completed ahead of schedule, with validation for staging nearing completion.
Vendor system test pass complete, with minimal issues found. UAT in progress.
1 software change request identified to address functional gap in application: Ability to generate owner notices across multiple permits.
Required to streamline business process and communications to permit owners

3. Overview Certification Request: Certification History: Date Phase
Request Approval of Change Request for this project - $7, increase of NMDOT Contract Maintenance Funds.
Purpose of Change
Address software change to implement multi-permit functionality for owner communications
Adjust budget to remove 2 deliverables no longer needed. The first is a training deliverable under the data inventory contract, which can be combined with the application training deliverable. The second is an adjustment to the IV&V contract to remove one interim report no longer needed, as the project is finishing ahead of the originally anticipated duration.
Increase GRT adjustment across implementation and IV&V contracts due to City of Albuquerque GRT rate increase of %
Introduces no impact to project end-date (projected October, 2016)
Certification History:
Date
Phase
Amount
Funding Source
Initiation/Planning
$200,000.00
NMDOT Contract Maintenance Funds
Implementation
$384,582.70
Change Request
$7,874.31
Total:
$592,457.01

4. Major Deliverables by Project Phase
Status
Initiation
Software License Agreement (Including project management & planning deliverables, configuration/customization & initial testing)
Complete
Project Management Plan (PMP)
Project Schedule
Software System Install (Test)
Planning
Joint Application Design Session (JAD)
System Requirement Specification Document (SRS)
Technical Architecture Document (TAD)
Implementation
Software Configuration / Customization
Initial Test Plan
Initial UAT per Configuration/Customization
Inventory Data Submission collected and imported into Test & QA
Collection complete Validation in progress
Final Test Plan - Final UAT
In progress
Final Training Plan - Final Training
Not started
Deployment Plan - Production Cutover
Closeout
Closeout Plan

5. Total Cost of Ownership
Description
FY15
FY16
FY17
FY18 & After
Consulting Services & Software License Agreement
Delasoft, Inc. Outdoor Advertising Control System (OACS) Software
(Including project management deliverables, configuration, implementation, testing, training, deployment and closeout)
$208,623.09
$7,874.31
Consulting Services & Inventory Data Collection Project
Delasoft, Inc. - Outdoor Advertising Sign Inventory and Data Collection Service
$341,645.35
IV&V
Independent Verification & Validation Services
$34,314.26
Maintenance
$38,000.00
Annual Maintenance & Support
Total
$584,582.70
$-0- 
$45,  
$38,  

6. Outdoor Advertising Control System (OACS)
Questions?