1. Special Education Maintenance of Effort Project
Public education department Project Implementation Presentation
PCC SEPTEMBER 27, 2017
John kraman, PED CIO

2. Outline Agency Mission Project Overview Current v. New Process
Certification History
Project Phases and Deliverables
Questions

3. Agency Mission To make New Mexico
the fastest growing state in the nation
when it comes to student outcomes
– measured by the National Assessment of Educational Progress (NAEP), Partnership for Assessment of Readiness for College and Careers (PARCC), graduation rate, and
postsecondary remediation.

4. Project Overview
Remove the MOE finding for New Mexico by the US Department of Education
Decrease the ongoing time and effort required to complete the MOE report for local education agencies, state charters, and the PED.
Enable districts, state charters and PED to review and evaluate compliance of the MOE-related data prior to submission.
Integrate data from various sources into one system.
Provide a flexible data dashboard that supports the MOE work for both the state and local education agencies (LEA) and state charters that is available throughout the year.
Deliver a consistent and up-to-date snapshot of financial, student and performance data for the Special Education Program in general and specific to MOE.

5. Current Process
In the existing process, PED must copy and paste data manually from local miscellaneous spreadsheets (some current, some historical, some developed by PED and some supplied by LEAs) and extracts provided by other departments' systems. PED then manually copies and pastes all relevant data into local MOE spreadsheets (sometimes hundreds) to manipulate and calculate data for state and federal reporting. PED then manually copies and pastes relevant data into report templates provided to state and federal agencies.

6. Current Process Local Misc. Spreadsheets/LEA Spreadsheets
(current and historical)
Local PED MOE Spreadsheets
State/Federal MOE Reports
Copy/Paste
Copy/Paste
Local Database Extracts
Misc. Databases/ Information Systems from Misc. Departments
Misc. Queries 3

7. New Process
In the new process, a MOE-specific data store will be developed that will ingest data from Operating Budget Management System (OBMS), Student Teacher Accountability Reporting System (STARS) and other local spreadsheets. The MOE Special Education Department (SPED) solution will join data from each source, normalize and store the data for use by the MOE validation and collaboration engine. The validation and collaboration engine will apply validation rules to ensure quality and calculate various MOE metrics for reporting and monitoring. PED will be able to view and monitor MOE metrics using the EASOL dashboard and will be able to download data as needed for use on state and federal reporting.

8. New Process ETL OMBS ETL Monitoring Dashboards
SPED MOE Solution
MOE Calculations, Validation, Collaboration Engine
STARS
State/Federal MOE Reports
Local Misc. Spreadsheets/LEA Spreadsheets
(current and historical)
Upload/ETL

9. Data Sources ETL District upload financial data to OBMS OMBS
District upload student, teacher and program data to STARS
ETL
Monitoring Dashboards
SPED MOE Solution
MOE Calculations, Validation, Collaboration Engine
STARS
State/Federal MOE Reports
Local Misc. Spreadsheets/LEA Spreadsheets
(current and historical)
PED gathers descriptive program details from schools, bureaus etc.
Upload/ETL

10. New Process - Software ETL
OS: Windows 7 / Windows 10, servers using OS Windows 2012
OMBS
ETL
Monitoring Dashboards
EASOL Dashboard: C# / PHP / JavaScript
SPED MOE Solution
MOE Calculations
STARS
State/Federal MOE Reports
Microsoft SQL Server 2012
C#, .NET
Local Misc. Spreadsheets/LEA Spreadsheets
(current and historical)
Upload/ETL
IIS 8

11. New Process - Hardware ASA 4500 Firewall ETL Laptops/Mini-towers OMBS
Simplivity Hyperconverge HPC380
ETL
Monitoring Dashboards
SPED MOE Solution
MOE Calculations, Validation, Collaboration Engine
STARS
State/Federal MOE Reports
Local Misc. Spreadsheets/LEA Spreadsheets
(current and historical)
Upload/ETL
Database SQL Server
Application Server
F5 Load Balancer

12. Certification History
Date
Amount
Funding Source(s) (use specific citations to laws, grants, etc.)
01/25/2017
(Initiation)
$583,831.51
IDEA –B Federal Fund, Individuals with Disabilities Education Act
9/27/17
(This request: Implementation)
$1,096,128.46
Total
$1,679,959.97
This project passed TARC certification on September 14, 2017

13. Project Budget by Deliverable
Major Project Deliverable and Performance Measure
Budget
Due Date
1.Project Management
$70,000.00
10/10/17 - 6/10/18
2.Solution Design Refinements (Preliminary)
$32,859.33
10/31/17
3.Technical Development, Custom Reporting and Testing
$500,000.00
4/30/18
4.Solution Design Refinements (Final)
$16,429.67
5.System Deployment and Testing
5/30/18
6.System Security Testing
$50,000.00
John, Choose slides 6 and 7 OR slides 8 and 9

14. Project Budget by Deliverable
Major Project Deliverable and Performance Measure
Budget
Due Date
7.Admin/Operator/End-User System Training Manual
$60,000.00
5/30/18
8.LEA Implementation Support
$182,750.00
6/30/18
9.Operating Budget Management System (OBMS) Report Delivery and Software Development Support
$51,600.00
6/30/2018
 Phase 2 Total
$1,031,140.95
IV & V
$ ,987.51
 Total for Phase 2 and IV&V
$ 1,096,128.46
John, Choose slides 6 and 7 OR slides 8 and 9

15. Project Timeline Deliverables Sept 2017 Oct Nov Dec 2017 Jan 2018 Feb
Mar
Apr
May 2018
June
Initiation and Project Management
Design
Build
Test
Deployment
Short version. Long version on next page

16. Questions ?