1. Request for Change and Release of Funds
Sean Pearson
HSD CIO
James Lilly
HHS 2020 Project Director
Russell Toal
HSD Deputy Secretary
05/23/2019

2. Overview of Medicaid Management Information System Replacement & System Modules
Medicaid Management Information System Replacement (MMISR) project background
Centers for Medicare & Medicaid Services (CMS)
Federal oversight to MMISR project
Moving away from monolithic to modular MMIS
MMISR Modularity Approach
System Integrator (SI) – Technical Vendor
Data Services (DS) -Technical Vendor
Quality Assurance (QA) - Business Process Outsourcing (BPO) Vendor
Benefit Management Services (BMS) - BPO Vendor
Financial Services (FS) - BPO Vendor
Unified Public Interface (UPI) – comprises Unified Portal and Consolidated Customer Service Center:
Unified Portal (UP) – External Portal using Technical Vendor
Consolidated Customer Service Center (CCSC) – BPO
Iterative approach to architecture design and implementation SI DS QA FS
BMS UP
CCSC

3. Today’s Appearance Funding request for:
Planned move to Implementation phase for Data Services Module
Ongoing software costs for previously implemented software
Software consulting services
Contracted PMO support services
Plan to appear also in June to request additional funding

4. Accomplishments since last PCC appearance in March 2019
Four deliverables approved between SI and DS
Project has completed a proof of concept (POC) of the System Migration Repository
DS has completed standing up its private data center infrastructure
McKinsey contract amendment to increase Business Transformation Council support has been executed

5. Project Status - Overall
New Project Management team onboarded
MMISR project PCC in March 2019 to request funds for planned ongoing project activities
System Integrator and Data Services contractors actively producing project deliverables for 2021 go- live
Finalizing Quality Assurance module contract
Consolidated Customer Service Center RFP responses scored
IV&V contract extension circulating for signature

6. Project Status – Project Plans Completed by SI Contractor
Change Control Management Plan
Project Management Plan
Risk Management Plan
Schedule Management Plan
Staffing Model and Resource Management Plan
State Project Team Onboarding
Communication Matrix

7. Project Status – Technical & Security Plans Completed by SI Contractor
Data Conversion Plan- Aspen
Data Conversion Plan- Omnicaid
Installation Plan
Migration Plan
Privacy Impact Analysis
Quality Management Plan
Requirements Management Plan
Requirements Traceability Matrix
Section 508 Compliance Requirements
Section 508 Product Certifications/ Exceptions
Security Approach
Security Design Plan
System Design Document
Test Management Plan

8. Project Status – Project Plans Completed by DS Contractor
Iteration Plan
Master Test Plan
Release Strategy
Risk Management Log Addendum
Transition Plan
Requirements Traceability Matrix Addendum
Requirements Specification Document

9. Deliverables Status TurningPoint (SI) IBM (DS) Completed: 21
In Flight: 33
In Flight: 13

10. Procurements Status Consolidated Customer Service Center
May: Final Award
August: Contract Start
Quality Assurance Module
August: Contract Start

11. Key Activities in Flight
Newly onboarded PMO looking to revamp communications and ensure project plans are socialized in the short term.
SI contract amendment discussions
Moving to a more iterative approach to implementation.

12. Project Budget Status
$194.3M project budget has been approved by the executive steering committee
$165.8M has been appropriated to the project
$64.8M certified to date
$51.7M project spend to date
This request is the fourth request in a phased approach this fiscal year to certify the anticipated SFY 19 spend
$31.5M spent through SFY18
$20.1M spent thus far in SFY19
$8.6M presently encumbered for SFY19 planned expenditures
$3.1M being requested today $

13. Today’s Request - Detail
Release of funds requested today is $3,086,439 for:
Data Services implementation deliverables in SFY19
Software
Ongoing software costs for previously implemented software
Software consulting services
Contracted PMO support services
Hardware replacement for Medical Assistance business enterprise

14. Project Deliverables in this Request
Due Date
Data Services DDI Release 1
5/3/2019
Certification Tracking Tool License Renewal -MITA Pulse
5/23/2019
Requirements Software Licensing - JAMA
5/26/2019
Data Services DDI Release 2
6/28/2019
System Development Lifecycle Tool License Renewal - JIRA
6/29/2019
Enterprise PMO Services - Netlogx
6/30/2019
Liferay Consulting Services
MAD Hardware Replacement
MarkLogic Consulting
Oracle Licensing Renewal
Project Management Support Contract - Cognosante
Software