1. HR Overview DFAS CSR Workshop March 2018
CHRA Payroll Liaison Officer – Rhonda Lindsey

2. Objectives Payroll Interface HR Payroll Timelines
Reporting Personnel Problems
HR Responsibilities

3. Objectives (cont) Coding Issues New Org/UIC Codes
Change in Work Schedule in middle of pay period
Absent-US and Work Schedule coded with “P”
TSP Election (TSP-1)
Student Loan Repayments
CENTCOM Coding

4. Civilian Human Resources Agency (CHRA)
Europe Region
Far East Region
Southwest Region
West Region
North Central Region
Northeast Region
South Central Region
Civilian Personnel Record Center (CIVPRC)
CIVPRC-Kansas & CIVPRC-Illinois

5. Key Players Manager Resource Management Office (RMO)
Civilian Personnel Advisory Center (CPAC)
Customer Service Representative (CSR)
Civilian Personnel Record Center (CIVPRC)
Army Benefits Center (ABC-C)
Defense Finance & Accounting Service (DFAS)
Employee

6. Payroll Interface

7. HR Payroll Timelines

8. Reporting Personnel Problems
To report a Personnel issue
Wait until the second Tuesday of the pay period
Forward issue to CPAC
After 2 weeks and 2 days, contact CPAC again
Follow timelines prescribed in Army Civilian CSR and Timekeeper Guide to Avoid and Report Pay Problems

9. HR Responsibilities Process various Personnel actions
Maintain view access to DCPS
Input pay problems/system problems into ARS Remedy
Keep current on Payroll/Personnel Workarounds
Research and reconcile Payroll Recon

10. HR Responsibilities
Inquire in DCPS to ensure new Org/UIC has been established
Review Pay500 Status Report to check status of Personnel action
Review and resolve Pay Rejects daily
Assist Pay Techs with questions related to actions rejecting to the Payroll Invalid Report

11. Coding Issues New Org/UIC Codes Majority of problems with new hires
HR creates org and provides codes to CSR
CSR adds required information
ARS Remedy ticket template is submitted to DFAS with both the CSR and HR information

12. Coding Issues Change in Work Schedule
If an employee changes work schedule in the middle of the pay period, the effective date will be set using the following guidelines.

13. Coding Issues Change in Work Schedule
From Part-time to Full-time: set the effective date to the first day of the NEXT pay period
From Full-time to Part-time: set the effective date to the first day of the CURRENT pay period

14. Coding Issues Absent-US and Work Schedule coded with “P”
Employee is not “pending separation”
Timekeeper should record appropriate type of leave on appropriate date

15. Coding Issues TSP Election (TSP-1)
TSP elections are coded by HR and flowed to DCPS
CSRs should not accept TSP-1 form and remedy to DFAS

16. Coding Issues Student Loan Repayments
All Student Loan Repayment issues should be worked by HR
If employee notifies CSR with new address or vendor information, information should be forwarded to local CPAC
CPAC will provide to CIVPRC to file in OPF and notify DFAS
Student Loan Repayments AUTONOA Tool is used by some organizations.

17. Coding Issues CENTCOM Coding
If eligible, the CENTCOM coding allows the employee to be paid at the higher pay cap limits
If employee notifies CSR because monies are cutback due to pay caps, CSR should refer the employee to their manager to ensure they have been reported as eligible

18. Coding Issues CENTCOM Coding
Each year, DoD issues the delegation / guidance memorandum
Army then issues their delegation memorandum
Once both are issued, Command POCs are advised to submit names of eligible employees

19. Coding Issues CENTCOM Coding
Once the eligible names are received, the records are coded and cutback monies for the current year are automatically paid
If monies are due from prior year, a manual calculation and payment is required by DFAS

20. Coding Issues CENTCOM Coding
Since the delegation is only for the current calendar year, at the end of the last pay period of the year in which the monies will be paid in the current calendar year, the coding is terminated
The process then starts again for the new calendar year

21. In summary: Payroll Interface HR Payroll Timelines
Reporting Personnel Problems
HR Responsibilities
Coding Issues

22. Questions?
Thank you!