1. 1 Presentation to the Information Technology Commission December 2, 2009 Department of Information Technology PCC November 2009 Certifications Agenda Item #5.B Presented by: Mike Baca – Project Oversight Compliance Division Director

2. 2 IT Project Certification Timeline and Gates

3. 3 2009 November Certifications Summary Sheet 2 - Agencies 2 - Projects Total Amount Certified: $830,000 AgencyProject Name Phase Amount Certified DFAStreamline Bankingpg.4Implementation$830,000 GSDFacility Maxpg.5Close$0 Total$830,000

4. 4 2009 – November Certifications DFA – Streamline Banking PHASE: Implementation Amount certified: $830,0000 Previous amounts certified: $410,000(Planning) Total Project Budget: $1,240,000.00 Abstract: The scope of this project includes evaluating and re-engineering the current SHARE system cash management reconciliation processes. The two major goals of this project are: 1.) Improve the success of the automatic reconciliation function now in place, and 2.) Fully implement a daily book to bank reconciliation process. Project Start & End Date: July 2009 - June 2010 Funding Sources: FY09 $500,000Laws of 2008, Chapter 3, Section 7(10) FY09 $240,000Laws of 2009, Chapter 124, Section 7(4) FY09 $500,000Laws of 2004 Chapter 126, Section 151 (Reauthorized 2009)

5. 5 2009 – November Certifications GSD – Facility Max PHASE: Close Amount certified: $0 Previous amounts certified: $333,600(Initiation), $129,200(Planning), $266,700(Implementation). Total Project Budget: Planned ($812,869) Actual ($729,521) Abstract: The Facility Max project implemented a facility management software system for the General Services Department -- Building Services Division (BSD) and Property Control Division (PCD). The new system replaced legacy processes and environments including disparate databases and spreadsheets. The new system has been in production as of June 2009. Project Start & End Date: May 2006 - June 2009 Funding Sources: FY06 $199,500BSD Operating Budget / General Fund $50,000PCD Capital Project Administrative Fund FY07 $39,296BSD Operating Budget / General Fund $95,280PCD Capital Project Administrative Fund FY08 $74,292BSD Operating Budget / General Fund $212,989PCD Capital Project Administrative Fund FY09 $7,323BSD Operating Budget / General Fund $ 50,839PCD Capital Project Administrative Fund