1. Cheryl Rice Organized Brainstorming from Concept to Consensus

2. Cheryl Rice: cheryl_rice@shaw.ca Agree Reduce Generate 2006 Organized Brainstorming Agenda 1.Introductions 2.Purpose 3.Process: Generate Reduce Agree Build 4.Meeting Management

3. Cheryl Rice: cheryl_rice@shaw.ca Agree Reduce Generate 2006 Organized Brainstorming Introductions About me About you –How do you currently address a problem? What works? What doesn’t work?

4. Cheryl Rice: cheryl_rice@shaw.ca Agree Reduce Generate 2006 Organized Brainstorming Purpose By end of lesson you feel confident that you could lead a group through a decision making process, resulting in agreed consensus on solution(s) to implement

5. Cheryl Rice: cheryl_rice@shaw.ca Agree Reduce Generate 2006 Organized Brainstorming Approach Understand the process Appreciation of meeting dynamics

6. Cheryl Rice The Process Step 1: Generate Ideas

7. Cheryl Rice: cheryl_rice@shaw.ca AgreeBuild Reduce Generate 2006 Organized Brainstorming HOW: Brainstorming WHAT A process to generate a list of raw ideas in response to a specific question

8. Cheryl Rice: cheryl_rice@shaw.ca AgreeBuild Reduce Generate 2006 Organized Brainstorming Brainstorming HOW Confirm the question Agree on the rules Assign a scribe Define when to stop –When all ideas are exhausted –At the end of a time limit

9. Cheryl Rice: cheryl_rice@shaw.ca AgreeBuild Reduce Generate 2006 Organized Brainstorming Brainstorming: the rules 1.All people and ideas are equal 2.Around the table: one person at a time one idea at a time 3.Withhold judgment, comments & questions 4.Wild and exaggerated ideas are good 5.Build on other’s ideas 6.The more ideas, the better 7.Pass when you are out of ideas

10. Cheryl Rice: cheryl_rice@shaw.ca AgreeBuild Reduce Generate 2006 Organized Brainstorming Brainstorming: Clean-up 1.Give time for everyone to review the list 2.NOW they can ask for clarification 3.NOW they can suggest duplicates be removed 4.BUT they still don’t critique the ideas!

11. Cheryl Rice: cheryl_rice@shaw.ca AgreeBuild Reduce Generate 2006 Organized Brainstorming Brainstorming: example THE QUESTION: What topics/problem would you like to use as a working example of this process?

12. Cheryl Rice: cheryl_rice@shaw.ca AgreeBuild Reduce Generate 2006 Organized Brainstorming Brainstorming: Alternative Popcorn: Everyone throws out their ideas as they occur Use when: You have a dynamic team that works well together and will participate equally

13. Cheryl Rice: cheryl_rice@shaw.ca AgreeBuild Reduce Generate 2006 Organized Brainstorming Brainstorming: Alternative Subgroups: Break into small groups of 3-5, set a time limit then return and record ideas Use when: You have a very large group

14. Cheryl Rice: cheryl_rice@shaw.ca AgreeBuild Reduce Generate 2006 Organized Brainstorming Brainstorming: Alternative Sticky Note: Each participant writes down their ideas (legibly!), one per note, and sticks on wall Use when: You expect a ton of ideas that you can classify into themes

15. Cheryl Rice Step 2: Reduce the ideas The Process

16. AgreeBuildGenerate Reduce HOW: Multi-Voting WHAT A process to reduce a long list of ideas This NOT consensus, but it is democratic Also known as ‘Dotmocracy’

17. AgreeBuildGenerate Reduce Multi-Voting HOW Count the number of ideas on your list Divide by 2 and add 1 Each member gets that number of votes Each member applies their votes (with check marks or sticky dots) Repeat this process until you list is down to 10 or less (a minimum of 3) ideas

18. AgreeBuildGenerate Reduce Multi-Voting: example Let’s reduce our brainstorm list Do we have a volunteer leader?

19. AgreeBuildGenerate Reduce Multi-Voting: Alternative Prioritization Matrix: Ideas are listed and each member ranks the ideas: 1=best, 2=2 nd best, …n=least favorite. Rankings are collated, added and the top 3-5 LOWEST totals are used in the next step Use when: You have time between generate and agree phases You have used a computer or smartboard so circulation of the brainstorm list is fast and easy

20. AgreeBuildGenerate Reduce Multi-Voting: Alternative Team>>>ABCDEFGHTotalFinal Idea 113241314193 Idea 222322232182 Idea 331133123171 Idea 447614461334 Idea 556755675465 Idea 665586556466 Idea 779477947547 Idea 88109 8 9 7410 Idea 99810998 9729 Idea 1010486 788618 Audit>55

21. Cheryl Rice The Process Agree on the chosen solution

22. BuildGenerate Reduce Agree Consensus WHAT: A group decision that everyone can support NOTE: Support must be unconditional, though not necessarily enthusiastic (I can live with that!)

23. BuildGenerate Reduce Agree HOW: Consensus Matrix WHAT: A process to lead the group to consensus on a specific solution WHY: Effective (members use measures to reach agreement) Time sensitive (agreement is quick) Easy (one form, 4 steps)

24. BuildGenerate Reduce Agree Consensus Matrix Form Team> Everyone’s evaluation is valid Math is used to consolidate Highest Result = Consensus

25. BuildGenerate Reduce Agree Consensus Matrix HOW (4 steps): 1.Each person puts a value from 5(high) to 1(low) on each ideas for their effectiveness and then for feasibility 2.Total values by criteria 3.Multiply total effectiveness by total feasibility 4.Highest product is your chosen solution

26. BuildGenerate Reduce Agree Consensus Matrix: Sample

27. BuildGenerate Reduce Agree Consensus Matrix Broken down step by step

28. BuildGenerate Reduce Agree Consensus Matrix: Step 1 Each person rates each idea for effectiveness on a scale from 5 to 1. 5= Very effective 1= Minor effect Effectiveness: What difference will this idea have on solving the problem?

29. BuildGenerate Reduce Agree Consensus Matrix: Step 2 Feasibility: How easy would it be to implement this solution, considering time, cost, management or community support? Each person rates each idea for feasibility on a scale from 5 to 1. 5= Very effective 1= Minor effect

30. BuildGenerate Reduce Agree Consensus Matrix: Step 3 Total Effectivenes s by idea Total Feasibility by idea

31. BuildGenerate Reduce Agree Consensus Matrix: Step 4 Multiply Total Effectiveness by Total Feasibility

32. BuildGenerate Reduce Agree Consensus Matrix: Complete The highest result is your agreed solution!

33. BuildGenerate Reduce Agree Consensus Matrix: example Lets evaluate our solutions Do we have a volunteer leader?

34. BuildGenerate Reduce Agree Consensus Matrix: Alternative Select your own criteria Examples –Addresses the Problem –Improves the Situation –Will it work? –Does it fit? –Consequences –Resource Availability Consider more than two criteria

35. Cheryl Rice The Process Build an Action Plan

36. Cheryl Rice: cheryl_rice@shaw.ca AgreeBuild Reduce Generate 2006 Organized Brainstorming Action Planning WHAT Identifies next steps Assigns timelines and ownership This can be your project plan or, You plan for project approval HOW Ask what do we need to do Use sample template

37. Cheryl Rice: cheryl_rice@shaw.ca Agree Reduce Generate 2006 Organized Brainstorming The Process: Review Build Reduce Generate What Why How What Why How What Why How What, Why, How Agree