1. Sharing Korean full-text thesis & dissertation online database in Korea Younghee Lim charmy@snu.ac.kr Korean Full-Text Thesis Online Database Sharing Association

2. Contents Background & Goals 1 Organization & Management2 Activities 3 Copyright 5 Sharing System 4 Problem to be solved 6

3. Historical Background  KERIS, National Assembly Library, National library Collect theses and digitalize them  They hold full text thesis database on their servers while some universities even don’t own their full-text database  Organize association which can manage full-text database by universities’ own will  Universities realize needs for digitalizing their theses, managing the full text database on their servers and sharing them with each other

4. Historical Background  Founded in April, 2003  Started with 22 members which are national university libraries  Academic libraries (University & college libraries, research libraries, special libraries, etc.) which are non-profit.  160 academic libraries as of now ( April, 2006)

5. Mission & Goals  To share access rights to full-text thesis database, not to exchange full-text files  To use full-text database on the member university’s campus  For non-profit use

6. Organization & Management  160 Academic libraries - President - Steering committee : decision making group - copyright committee : struggling group for copyright revision  Membership * regular members : which award degrees * associate members : which don’t award degrees

7. Activities  2003.12. - Develop full-text DB sharing system * upload & download MARC files * register campus IP so that members can access all member’s full-text DB on their campus - Collect MARC files from member libraries * Member libraries should convert MARC files to standard format for uploading * Many libraries can’t convert it by themselves

8. Activities  2004. 11. -Develop meta search system for the members who can’t convert MARC files to standard format  2005. 11. -Educate librarians in member libraries  Still collect MARC files while we provide meta search system

9. Service Files Uploaded MARC (Search II) 33 Univ. 198,447 Meta Search (Search I) 68 Univ. 325,101 68 univ. 325,101 Search I includes Search II

10. Sharing System Member libraries’ Librarian - convert MARC file to standard file (delete local tag & insert 856 tag which has full text link URL - upload converted MARC files to sharing system - register local IP address (register campus wide, library wide or one PC) Member libraries’ Users - use member libraries’ full text thesis on the campus - just view and print out - can’t save files Service Web URL : http://thesis.or.kr

11. Local Thesis MARC Member site Center Server Thesis MARC DB Admin Service - Authentication - Search - MARC upload - MARC download User Service -Search -View full text Download Web ServiceUpload Web ServiceWEB Link Service Upload API MARC Data Download API MARC Data Member’s Thesis MARC WAN Local MARC Member site who couldn’t MARC upload WEB Link Meta Data Member’s MARC Upload Sharing System

12. Administrator Help for admin Help for Upload Help for site link to member web Organization Activities Event Application Member list Membership fee Thesis statistics System Usage Upload statistics Sharing Association http://thesis.or.kr SearchWorkingBOARDAbout UsMEMBERS Notice Q&A Search I - General Search - Search by univ. Search II - Simple Search - Advanced Search - Search by Major Background Regulations History Site map Admin

13. Sharing Service Web Page 기관관리자 ******

14. Sharing Service Web Page (Search I) √ √ √ √ 서울

15. Sharing Service Web Page (Search I) 복지

16. Sharing Service Web Page (Search II) 서울 √ √

17. Sharing Service Web Page (Search II)

18. 기관관리자 ****** [Conversion] MARC standard format for sharing ▶ Delete local tag ▶ 090 tag $a – Name of Univ. ▶ 035tag –local control no. ▶ 856tag(URL) ▶ KORMARC, MARC21

19. Sharing Service Web Page (Member’ Administrator Menu)

20. Sharing Service Web Page (Board)

21. Copyright  Students hand in thesis to the library in a book & a file format for preservation in the library  Library asks students on a written form whether they agree that library provides their full- text thesis database to users.  If students don’t agree, library doesn’t provide full-text thesis database to users

22. Problem to be solved  Students were not asked to agree on library’s providing full-text thesis to users before library stated DL project  With this reason, there are many theses without student’s written consent on library’s full-text service => Make an effort to let copyright to be revised in a way that universities have rights to provide full text thesis service without student’s written consent

23. Younghee Lim charmy@snu.ac.kr