1. European Forest Institute 1 Network for a European Forest Information Service (NEFIS) WP 2: Metadata entry Solsona, 22.03.04 Tim Green European Forest Institute

2. 2 The Dataset At what level of detail should the data be described? database or individual items of data. Up to the data provider Precise enough to allow all types of users (from the general public to policy makers to researchers) to identify datasets. And also allow flexibility in the future Not too precise that it becomes a burden for data providers to enter metadata

3. European Forest Institute3 Preparing to enter metadata Time consuming Prepare all information beforehand It is tempting to think “I will finish that element off later when I have found the right information”, but the chances are that you will forget all about it and go and do something else. So find the information before opening the EFIS metadata entry system. You can come back and edit the metadata if necessary, but it is better to finish a complete record in one session. Check to see if a record has already been entered for the resource

4. European Forest Institute4 Entering metadata To enter metadata you must have EFIS Node Administrator or EFIS Administrator rights. Each element is described together with its qualifiers. Currently only one copy of each metadata Element can be defined. In future versions multiple elements will be supported. ??

5. European Forest Institute5 Metadata entry guidelines At the moment the guidelines are taken from the EFIS metadata entry guidelines So that the information is entered in a uniform way, these guidelines should be developed E.g. When the creator is a person, how should the information be input. Tim Green Green T Green, T. Green, Tim Green, T.J.

6. European Forest Institute6 EFIS Metadata elements So that the information is entered in a uniform way, we need to come up with more detailed guidelines for data providers. 1. Title. (Alternative title) 2. Creator: Name: Type of organisation: Address: (street address, city, Postcode, Country, Telephone, Fax, Email, Webpage). 3. Subject: 4. Description: 5. Publisher: 6. Contributor: 7. Date: Created: Available: Issued: Modified: 8. Type: DCMI Type vocabulary (DCT1): http://dublincore.org/documents/dcmi-type-vocabulary/ http://dublincore.org/documents/dcmi-type-vocabulary/ Detailed type: Statistical; raster/vector; maps; metadata

7. European Forest Institute7 EFIS Metadata elements cont. 9. Format: (choose from drop down list) 10. Identifier: 11. Source: Collection methods: Data processing: Standards: 12. Language: 13. Relation: 14. Coverage: Temporal: Spatial 15. Rights: (choose from drop down list) 16. Quality:

8. European Forest Institute8 Title Mandatory Definition: A name given to the resource. Comment:Typically, Title will be a name by which the resource is formally known. Alternative title (e.g. title in alternative language)?? Subtitles given as part of title??

9. European Forest Institute9 Creator Mandatory Definition: An entity primarily responsible for making the content of the resource Comment: Examples of Creator include a person, an organization, or a service. Typically, the name of a Creator should be used to indicate the entity. Organizations – For national organizations give name in the original language e.g. Inventaire Forestier National. Person (give surname first followed by comma and a space, and then full forename if given, or the initial letter).

10. European Forest Institute10 Subject Mandatory Definition: A topic of the content of the resource. Comment: Typically, Subject will be expressed as keywords, key phrases or classification codes that describe a topic of the resource. Recommended best practice is to select a value from a controlled vocabulary (input from WP2) or formal classification scheme (e.g. Global Forestry Decimal Classification).

11. European Forest Institute11 Description Mandatory Definition: An account of the content of the resource. Comment: Examples of Description include, but is not limited to: an abstract, table of contents, reference to a graphical representation of content or a free-text account of the content.

12. European Forest Institute12 Publisher Mandatory Definition: An entity responsible for making the resource available Comment: Examples of Publisher include a person, an organization, or a service. Typically, the name of a Publisher should be used to indicate the entity. At the moment EFIS also allows you to input a date type Created, Valid, Available, Issued, Modified

13. European Forest Institute13 Contributor Optional Definition: An entity responsible for making contributions to the content of the resource. Comment: Examples of Contributor include a person, an organization, or a service. Typically, the name of a Contributor should be used to indicate the entity.

14. European Forest Institute14 Date Mandatory Definition: A date of an event in the lifecycle of the resource. Comment: Typically, Date will be associated with the creation or availability of the resource. Recommended best practice for encoding the date value is defined in a profile of ISO 8601 [W3CDTF] and includes (among others) dates of the form YYYY- MM-DD.W3CDTF

15. European Forest Institute15 Type Mandatory Definition: The nature or genre of the content of the resource. Comment: Type includes terms describing general categories, functions, genres, or aggregation levels for content. Recommended best practice is to select a value from a controlled vocabulary (for example, the DCMI Type Vocabulary [DCT1]). To describe the physical or digital manifestation of the resource, use the FORMAT element.DCT1 The following types are defined in EFIS: Collection, dataset, image, interactive resource, service, software, sound, document, EFIS user Detailed type: Statistical; raster/vector; maps; metadata GFIS: text, image, physical object, sound, software, data, interactive, node, project, collection

16. European Forest Institute16 Type … cont. Collection: A collection is an aggregation of items. The term collection means that the resource is described as a group; its parts may be separately described and navigated. Dataset: A dataset is information encoded in a defined structure (for example, lists, tables, and databases), intended to be useful for direct machine processing. Event: Metadata for an event provides descriptive information that is the basis for discovery of the purpose, location, duration, responsible agents, and links to related events and resources. Image: An image is a primarily symbolic visual representation other than text. For example - images and photographs of physical objects, paintings, prints, drawings, other images and graphics, animations and moving pictures, film, diagrams, maps, musical notation. Note that image may include both electronic and physical representations. Interactive resource: An interactive resource is a resource which requires interaction from the user to be understood, executed, or experienced. For example - forms on web pages, applets, multimedia learning objects, chat services, virtual reality. Service: A service is a system that provides one or more functions of value to the end-user. Examples include: a photocopying service, a banking service, an authentication service, interlibrary loans, a Z39.50 or Web server. Software: Software is a computer program in source or compiled form which may be available for installation non-transiently on another machine. For software which exists only to create an interactive environment, use interactive instead. Sound: A sound is a resource whose content is primarily intended to be rendered as audio. For example - a music playback file format, an audio compact disc, and recorded speech or sounds. Document: EFIS User:

17. European Forest Institute17 Format Mandatory Definition: The physical or digital manifestation of the resource. Comment: Typically, Format may include the media-type or dimensions of the resource. Format may be used to identify the software, hardware, or other equipment needed to display or operate the resource. Examples of dimensions include size and duration. Recommended best practice is to select a value from a controlled vocabulary (for example, the list of Internet Media Types [MIME] defining computer media formats).MIME Choose from drop down list – N/A, [not applicable] – [Document]postscript [ai;eps;ps], [Document]MSWord[doc], [Document]HTML [html;htm], [Document]paper [],[Document]Adobe [pdf], [Document]rich text format [rtf], [Document]plain text [txt], – [Database]file based [dbf], [Database]file based [mdb], [Database]Datasource [odbc], [Database]Datasource [jdbc], – [Spatial]raster [],[Spatial]vector [], [Spatial]raster [ERDAS Imagine], [Spatial]raster [ERDAS Lan], [Spatial]raster [BIL], [Spatial]raster [BIP], [Spatial]raster [BSQ], [Spatial]raster [ESRI Grid], [Spatial]raster [GeoTiFF], [Spatial]vector [ESRI shape], [Spatial]vector [ESRI coverage], [Spatial]vector [ESRI Geodatabase], [Spatial]vector [Mapinfo MIF], [Spatial]vector [GML]

18. European Forest Institute18 Identifier Optional Definition: An unambiguous reference to the resource within a given context. Comment: Recommended best practice is to identify the resource by means of a string or number conforming to a formal identification system. Formal identification systems include but are not limited to the Uniform Resource Identifier (URI) (including the Uniform Resource Locator (URL)), the Digital Object Identifier (DOI) and the International Standard Book Number (ISBN).

19. European Forest Institute19 Source Optional Definition: A Reference to a resource from which the present resource is derived. Comment: The present resource may be derived from the Source resource in whole or in part. Recommended best practice is to identify the referenced resource by means of a string or number conforming to a formal identification system.

20. European Forest Institute20 Language Mandatory Definition: A language of the intellectual content of the resource. Comment: Recommended best practice is to use RFC 3066 [RFC3066] which, in conjunction with ISO639 [ISO639]), defines two- and three-letter primary language tags with optional subtags. Examples include "en" or "eng" for English, "akk" for Akkadian", and "en-GB" for English used in the United Kingdom.RFC3066ISO639 At the moment EFIS gives you the option to choose from 10 European languages. Danish, Dutch, English, Finnish, French, German, Italian, Portuguese, Spanish, Swedish

21. European Forest Institute21 Relation Optional Definition: A reference to a related resource. Comment: Recommended best practice is to identify the referenced resource by means of a string or number conforming to a formal identification system.

22. European Forest Institute22 Coverage Optional Definition: The extent or scope of the content of the resource. Comment: Typically, Coverage will include spatial location (a place name or geographic coordinates), temporal period (a period label, date, or date range) or jurisdiction (such as a named administrative entity). Recommended best practice is to select a value from a controlled vocabulary (for example, the Thesaurus of Geographic Names [TGN]) and to use, where appropriate, named places or time periods in preference to numeric identifiers such as sets of coordinates or date ranges. Spatial coverage: EFIS allows you: – to choose from a drop down list of the world’s countries, plus EUROPEAN UNION and GLOBAL – to enter point coordinates – to enter limits for a box Temporal coverage: Enter date or date range (just years at the moment??). Enter in format 1990 OR 1991-1992 OR 12/02/2002-12/11/2002??

23. European Forest Institute23 Rights Mandatory Definition: Information about rights held in and over the resource. Comment: Typically, Rights will contain a rights management statement for the resource, or reference a service providing such information. Rights information often encompasses Intellectual Property Rights (IPR), Copyright, and various Property Rights. If the Rights element is absent, no assumptions may be made about any rights held in or over the resource. In EFIS choose from drop down list: N/A [not applicable], [Access] Public, [Access] Limited, [Access] Restricted - need to purchase, [Access] Restricted - need to be a member, [Access] Restricted - need to register as a user.

24. European Forest Institute24 Quality Optional Definition: EFIS metadata element defined as a statement on the quality of the information resource. Comment: Quality is a notoriously difficult attribute to define and is one that can be expressed in a variety of different ways. In the demonstration version of EFIS, quality was expressed in two ways. The user may choose which is the most appropriate for the resource in question. – percentage scale – simple qualitative scale. There has been some discussion about whether this is a useful way to describe quality. The question is whether it is better to express quality in this way or leave users to determine quality using the other elements (e.g. creator, publisher, source, description).

25. European Forest Institute 25 Network for a European Forest Information Service (NEFIS) The EFI datasets Solsona, 22.03.04 Tim Green European Forest Institute

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30. European Forest Institute30 Creator European Forest Institute Address StreetAddress : Torikatu 34 City : Joensuu PostCode : FIN-80100 Country : Finland Telephone : +358 13 252 020 Fax : +358 13 124 393 Email : efisec@efi.fi WebPage : http://www.efi.fi CreatorType : NGO Subject forest products, pulp and paper industry, wood, databases Description Imports and exports of forest products aggregates sawnwood, panels, wood pulp, paper and paper board. Individual trade flows between more than 200 countries are available. Database is in the process of expansion (product breakdown) and is continuously updated. Title EFI-WFSE forest products trade flow database

31. European Forest Institute31 Publisher European Forest Institute ; World Forests, Society and Environment Programme (Finnish Forest Research Institute) Address Contributor Michie, B.; Wardle, P.; Varis, S.; Zudin, S. et al. Address Date 01/09/2004 (modified) 01/03/2000 (created) Type dataset Format [Document]HTML [html;htm] Identifier http://www.efi.fi/efidas/efis/dynamic/trade/ http://www.efi.fi/efidas/efis/dynamic/trade/ Title EFI-WFSE forest products trade flow database

32. European Forest Institute32 Source COMTRADE database of the United Nations Statistics Division (UNSD) CollectionMethod Raw data purchased from COMTRADE database of the United Nations Statistics Division (UNSD) DataProcessing UN COMTRADE data: products classification and aggregation; standardisation of quantity units; quantity data preparation; estimation of missing trade flows; adjustment of data to changes of national and regional boundaries. FAO classification and definitions of forest products (SITC1, SITC2, SITC3, HS88, HS96) is used Language English Relation FAOSTAT Forestry Data (http://www.fao.org/forestry/FO/DATABASE/dbase-e.stm) Coverage GLOBAL TemporalCoverage 1962-2001 Rights [Access] Restricted - need to register as a user Title EFI-WFSE forest products trade flow database

33. European Forest Institute33 Creator European Forest Institute Address StreetAddress : Torikatu 34 City : Joensuu PostCode : FIN-80100 Country : Finland Telephone : +358 13 252 020 Fax : +358 13 124 393 Email : efisec@efi.fi WebPage : http://www.efi.fi CreatorType : NGO Subject forest resources, land cover, forest ownership, forest inventory Description Data available for land classification, forest, other wooded land, ownership, growing stock, volume, increment, fellings, removals, tree species, reforestation, biomass, holdings. The database includes 7 forest resources assessments implemented by FAO and UN-ECE/FAO in the time frame 1948-2000. The availability of data and the level of detail varies considerably between the different assessments both for countries and variables. Title Long-term European forest resources assessment database

34. European Forest Institute34 Publisher European Forest Institute Address  StreetAddress : Torikatu 34  City : Joensuu  PostCode : FIN-80100  Country : Finland  Telephone : +358 13 252 020  Fax : +358 13 124 393  Email : efisec@efi.fi  WebPage : http://www.efi.fi Contributor European Forest Institute Date 31/5/2000 Type dataset Format [Document]HTML [html;htm] Identifier http://www.efi.fi/efidas/efis/dynamic/ltfra/ http://www.efi.fi/efidas/efis/dynamic/ltfra/ Title Long-term European forest resources assessment database

35. European Forest Institute35 Source Publications: FAO, 1948. Forest Resources of the World. Unasylva, Vol.2 Iss.4. FAO, Rome. p. 161-182; FAO, 1955. World Forest Resources - Results of the Inventory undertaken in 1953 by the Forestry Division of FAO. FAO, Rome. 120p.; FAO, 1960. World Forest Inventory 1958. FAO, Rome.136p.; FAO, 1963. World Forest Inventory 1963. FAO, Rome. 113p.; FAO, 1976. European Timber Trends and Prospects 1950 to 2000. FAO, Rome. 308p.; UN-ECE/FAO, 1985. The forest resources of the ECE region (Europe, the USSR, North America) United Nations Economic Commission for Europe and Food and Agriculture Organization, Geneva, Switzerland. 223p.; UN-ECE/FAO, 1992. The Forest Resources of the Temperate Zones, the UN-ECE/FAO 1990 Forest Resource Assessment, General Forest Information, Vol.1. United Nations Economic Commission for Europe and Food and Agriculture Organization, Geneva, Switzerland. 347p. CollectionMethod utilisation of international forest resources information officially published by FAO and UN- ECE/FAO DataProcessing transcribed from printed information to electronic format and establishment of an interactive Internet database. Definitions as applied in the FAO/UN-ECE-FAO publications Title Long-term European forest resources assessment database

36. European Forest Institute36 Language English Relation Coverage EUROPE Temporal Coverage 1948-2000 Rights [Access] Restricted - need to register as a user Title Long-term European forest resources assessment database

37. European Forest Institute37 Creator European Forest Institute Address StreetAddress : Torikatu 34 City : Joensuu PostCode : FIN-80100 Country : Finland Telephone : +358 13 252 020 Fax : +358 13 124 393 Email : efisec@efi.fi WebPage : http://www.efi.fi CreatorType : NGO Subject forest resources, socio-economics Description The database contains data on population, employment, age structure, GDP, forest, other wooded land, removals. The data is available for EU countries. The database is updated on the availability of new data. Title Regional forest resource and socio-economic statistics in European Union countries

38. European Forest Institute38 Publisher European Forest Institute Address  StreetAddress : Torikatu 34  City : Joensuu  PostCode : FIN-80100  Country : Finland  Telephone : +358 13 252 020  Fax : +358 13 124 393  Email : efisec@efi.fi  WebPage : http://www.efi.fi Contributor European Forest Institute Date 13/5/2000 Type dataset Format [Document]HTML [html;htm] Identifier http://www.efi.fi/efidas/efis/dynamic/socio-economic/ http://www.efi.fi/efidas/efis/dynamic/socio-economic/ Title Regional forest resource and socio-economic statistics in European Union countries

39. European Forest Institute39 Source Key on Europe (Eurovain), 1999; CD-Rom; TilastokeskusStatistics Finland ISSN 1237- 203X. CollectionMethod purchase of CD-Rom DataProcessing Extraction of datasets relevant for EFI socio-economics database based on original sources of information Language English Relation Based on various sources of information which are defined within the CD Rom and the accompanying user manual Coverage EUROPEAN UNION TemporalCoverage 1999 Rights [Access] Restricted - need to register as a user Title Regional forest resource and socio-economic statistics in European Union countries

40. European Forest Institute40 Creator European Forest Institute Address StreetAddress : Torikatu 34 City : Joensuu PostCode : FIN-80100 Country : Finland Telephone : +358 13 252 020 Fax : +358 13 124 393 Email : efisec@efi.fi WebPage : http://www.efi.fi CreatorType : NGO Subject forest resources Description The database provides basic information (contact information and an overview of the main fields of research) on research units involved in forestry research. Title Database on forest research capacities in 18 European countries

41. European Forest Institute41 Publisher European Forest Institute Address  StreetAddress : Torikatu 34  City : Joensuu  PostCode : FIN-80100  Country : Finland  Telephone : +358 13 252 020  Fax : +358 13 124 393  Email : efisec@efi.fi  WebPage : http://www.efi.fi Contributor European Forest Institute Date 1/3/1999 Type dataset Format [Document]HTML [html;htm] Identifier http://www.efi.fi/projects/forc/ http://www.efi.fi/projects/forc/ Title Database on forest research capacities in 18 European countries

42. European Forest Institute42 Source TREE CD Abstract Service (1987-1998) by CAB International; Questionnaire responses 1998-1999; National Representatives of COST CollectionMethod TREE CD Abstract Service (1987-1998) by CAB International; Questionnaire responses 1998-1999; National Representatives of COST DataProcessing information collected was organised along international standards and prepared as an interactive Internet database. IUFRO Forest Decimal Classification (IUFRO, 1990) Title Database on forest research capacities in 18 European countries

43. European Forest Institute43 Language English Relation Forestry Programme Links Database (http://www.fao.org/forestry/FO/LINKS/links-e.asp; European Forest Ecosystem Research Network (http://ifff.boku.ac.at/efern/); European Tropical Forest Research Network (www.etfrn.org/etfrn/); Finnish Forest Research Institute - WWW Virtual Library (http://www.metla.fi/info/vlib/index.htm) Coverage Iceland Norway Switzerland EUROPEAN UNION TemporalCoverage 1999 Rights [User] Normal Title Database on forest research capacities in 18 European countries