1. DoIT FY09 IT Budget Review
New Mexico Department of
PUBLIC SAFETY
State Library / Yucca Room # October 23, 2007

2. Mission Critical System EXECUTIVE STAKEHOLDERS
Computer Aided Dispatch (CAD) / Records Management System (RMS) Initiation Project
Mission Critical System
EXECUTIVE STAKEHOLDERS
Secretary Gorden Eden, DPS
Chief Robert Shilling, State Police
Information Technology Division
Chief Information Officer, Ron Burton
C2 Funding in the amount of $300,000 approved for FY13

3. Computer Aided Dispatch (CAD) / Records Management System (RMS) Planning Project
The purpose of this request is to initiate DPS CAD/RMS project.
DPS is requesting $50,000 of the $300,000 allocated funds to begin the initiation phase of the project.

4. CAD
The New Mexico Department of Public Safety is planning the replacement of the existing Computer Aided Dispatch (CAD) system with an integrated CAD and Records Management System (RMS).
CAD is one of the core systems DPS provides to the State Police and other Law Enforcement Agencies (LEAs). CAD is the system used to dispatch 911 calls out to the officers, map the call location in the dispatch center, provide Automatic Vehicle Location (AVL) for officers in the field, and provide National Crime Information Center (NCIC) access within the application. CAD is essential in providing rapid response from LEAs to crime/incident scenes.
The current CAD has been in place for over 10 years, and is at end of life (vendor support will be discontinued December 2013).

5. RMS
DPS currently operates without an integrated RMS. Separate, non-enterprise record systems are utilized for different disciplines within DPS to create and store records. These disparate systems require an officer to utilize several applications to retrieve the necessary data to support their activities.
Implementation of an integrated, effective RMS will assist DPS in the maintenance of data records through the entire life-cycle. This includes classifying, storing, securing, and destruction (or in some cases, archival preservation) of records which are key to DPS’s mission. This is necessary to improve the efficiency of processing and availability of information critical to law enforcement.
An integrated RMS will provide Law Enforcement personnel one-stop access to the agency’s data records.

6. CAD/RMS
One of the primary missions of DPS is to support LEAs throughout the State of New Mexico with their mission in protecting citizens. DPS fulfills this through a variety of means, including access to federal and state criminal justice data and systems, direct technical support and providing use of the DPS CAD system to Sierra, Valencia and Luna Counties.
The mission critical nature of the CAD system, and the impending discontinuation of vendor support, increase the urgency of replacing CAD in the very near future.

7. CAD/RMS
Major Project Deliverable Budget Due Date Project and Performance Measure Phase Consultant to assist with CAD/RMS analysis $50,000 1/31/13 Initiate Current Environment (Technical and Business) Assessment 1/31/13 Peer and Best Practices Summary 1/31/13 Vendor Market and Capability Summary 1/31/13 Future CAD/RMS Business and Technical Overview 1/31/13 Alternatives Analysis 1/31/13 Identify Gaps between Current and Future Environments 1/31/13 Determine Functional and Technical Priorities 1/31/13 Total $50,000

8. Effect on DoIT Infrastructure
All purchases will meet DoIT Guidelines for hardware and
software requirements.
As this is a replacement project for existing functionality
already provided over the DPS and DoIT networks, no additional infrastructure impact is projected.