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July 31, 2007 1 Disclaimer: TREx under development, minor modifications may occur pending final release. Prepared for Education Service Center TREx Training.

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Presentation on theme: "July 31, 2007 1 Disclaimer: TREx under development, minor modifications may occur pending final release. Prepared for Education Service Center TREx Training."— Presentation transcript:

1 July 31, 2007 1 Disclaimer: TREx under development, minor modifications may occur pending final release. Prepared for Education Service Center TREx Training Day, July 31, 2007 Copyright 2007 Texas Education Agency

2  About TREx The Texas Records Exchange (TREx) system is a web- based software application designed for the exchange of electronic student records as mandated by the 79th Legislature, 3rd Called Session, 2006 (House Bill 1). 2 Disclaimer: TREx under development, minor modifications may occur pending final release. Prepared for Education Service Center TREx Training Day, July 31, 2007 Copyright 2007 Texas Education Agency

3  School registrars can electronically request and receive student records for students who have attended or will be attending Texas public schools.  High school registrars can electronically create and send official student transcripts to Texas public colleges and universities using TREx to access the University of Texas (UT) SPEEDE server. 3 TREx Purpose Disclaimer: TREx under development, minor modifications may occur pending final release. Prepared for Education Service Center TREx Training Day, July 31, 2007 Copyright 2007 Texas Education Agency

4  Provide quick and cost-effective method for sending and receiving student records and transcripts  Facilitates response within 10 day required time frame  TEASE log-in and electronic encryption of data protects student information (data only transferred via TREx – it is housed at district/school site)  Minimal software and hardware requirements Objectives 4 Disclaimer: TREx under development, minor modifications may occur pending final release. Prepared for Education Service Center TREx Training Day, July 31, 2007 Copyright 2007 Texas Education Agency

5 5 Disclaimer: TREx under development, minor modifications may occur pending final release. Prepared for Education Service Center TREx Training Day, July 31, 2007 Copyright 2007 Texas Education Agency

6  Implementation ◦ Using T 3 (Train-the-Trainer) model ◦ TEA providing resources for ESCs, Districts and Schools  Phased Implementation Approach  TREx User Roles 6 Disclaimer: TREx under development, minor modifications may occur pending final release. Prepared for Education Service Center TREx Training Day, July 31, 2007 Copyright 2007 Texas Education Agency

7  District level login  State and service center login  Manual Data Entry  Email notification for aged items  Modifications to validation: State minimum and TEA recommended 7 Disclaimer: TREx under development, minor modifications may occur pending final release. Prepared for Education Service Center TREx Training Day, July 31, 2007 Copyright 2007 Texas Education Agency

8 Timeline 8 Project EventExpected Date TEA Training for ESCs (Train-the-Trainer)07/31/2007 TEASE Automated Online Registration Begins 08/01/2007 TREx Phase 1 System Available09/04/2007 TREx Phase 2 System Available10/29/2007 Vendor Deadline for Development of XML Extract for SIS 11/30/2007 (tentative) District/Campus Requirement for Use of TREx Transfer Process 05/19/2008 Disclaimer: TREx under development, minor modifications may occur pending final release. Prepared for Education Service Center TREx Training Day, July 31, 2007 Copyright 2007 Texas Education Agency

9 9 Disclaimer: TREx under development, minor modifications may occur pending final release. Prepared for Education Service Center TREx Training Day, July 31, 2007 Copyright 2007 Texas Education Agency

10  TREx Overview  Accessing TREx through TEA SE  TREx Functionality & ESC Hands-On Training  Resources available for Train-the-Trainer  Data Standards, File Naming Conventions, and Q & A  ESC Training Needs Survey & Training Evaluation 10 Disclaimer: TREx under development, minor modifications may occur pending final release. Prepared for Education Service Center TREx Training Day, July 31, 2007 Copyright 2007 Texas Education Agency

11 11 Disclaimer: TREx under development, minor modifications may occur pending final release. Prepared for Education Service Center TREx Training Day, July 31, 2007 Copyright 2007 Texas Education Agency

12 Go to live site… 12 Disclaimer: TREx under development, minor modifications may occur pending final release. Prepared for Education Service Center TREx Training Day, July 31, 2007 Copyright 2007 Texas Education Agency

13  Complete TEA SE Online Account Request  Submit Online Request August 1, 2007  Local Setup Process 13 Disclaimer: TREx under development, minor modifications may occur pending final release. Prepared for Education Service Center TREx Training Day, July 31, 2007 Copyright 2007 Texas Education Agency

14 14 Disclaimer: TREx under development, minor modifications may occur pending final release. Prepared for Education Service Center TREx Training Day, July 31, 2007 Copyright 2007 Texas Education Agency

15 How to… 1.Look up a student 2.Request a record/transcript 3.Track a transaction 4.Send a record/transcript 5.Receive a record/transcript 6.Upload and manage data files Six Primary Functions 15 Disclaimer: TREx under development, minor modifications may occur pending final release. Prepared for Education Service Center TREx Training Day, July 31, 2007 Copyright 2007 Texas Education Agency

16 TREx Demonstration Go to live site… 16 Disclaimer: TREx under development, minor modifications may occur pending final release. Prepared for Education Service Center TREx Training Day, July 31, 2007 Copyright 2007 Texas Education Agency

17 1. Login to TEA SE to access TREx 2. Search PID for student and recent enrollment 3. Select student and recent enrollment and request records from Exiting school and log out 4. Login as the Exiting registrar 5. View pending outbound requests for outstanding requests 6. Choose to fulfill, hold, or reject the request, chose submit and log out 7. Log in as the original requesting registrar, view inbound requests Hands-On Training Objectives 17 Disclaimer: TREx under development, minor modifications may occur pending final release. Prepared for Education Service Center TREx Training Day, July 31, 2007 Copyright 2007 Texas Education Agency

18 1. Fulfill 2. Reject 3. Hold 4. Send a record without validation errors 5. Send a record with validation errors 18 Five TREx scenarios: Disclaimer: TREx under development, minor modifications may occur pending final release. Prepared for Education Service Center TREx Training Day, July 31, 2007 Copyright 2007 Texas Education Agency

19 LUNCH BREAK 19 Disclaimer: TREx under development, minor modifications may occur pending final release. Prepared for Education Service Center TREx Training Day, July 31, 2007 Copyright 2007 Texas Education Agency

20 Hands-On Training Con’t… 20 Disclaimer: TREx under development, minor modifications may occur pending final release. Prepared for Education Service Center TREx Training Day, July 31, 2007 Copyright 2007 Texas Education Agency

21 1.Approval TREx enables registrars and other authorized users to send “approved” student records between K-12 institutions. TREx also allows high schools to send “official” transcripts to higher education institutions. 2.Data Validation Registrars and technical users can check the validity and conformance of their records/transcripts being uploaded with respect to the XML schema, context edits, state minimums and TEA recommended data elements. 3.Manual Data Entry Registrars can manually enter student record and transcript data directly into TREx, allowing districts without automated extracts to still have full functionality of TREx. TREx validates this data the same way of the uploaded data. Enhanced Functionality 21 Disclaimer: TREx under development, minor modifications may occur pending final release. Prepared for Education Service Center TREx Training Day, July 31, 2007 Copyright 2007 Texas Education Agency

22 TREx Approval Select the Send single student link 22 Disclaimer: TREx under development, minor modifications may occur pending final release. Prepared for Education Service Center TREx Training Day, July 31, 2007 Copyright 2007 Texas Education Agency

23 Disclaimer: TREx under development, minor modifications may occur pending final release. Prepared for Education Service Center TREx Training Day, July 31, 2007 Copyright 2007 Texas Education Agency TREx Approval Selecting the student 23

24 Disclaimer: TREx under development, minor modifications may occur pending final release. Prepared for Education Service Center TREx Training Day, July 31, 2007 Copyright 2007 Texas Education Agency TREx Approval Select Recipient(s) 24

25 TREx Approval Review delivery details 25 Disclaimer: TREx under development, minor modifications may occur pending final release. Prepared for Education Service Center TREx Training Day, July 31, 2007 Copyright 2007 Texas Education Agency

26 TREx Approval Unofficial Transcript Seal before Sending 26 Disclaimer: TREx under development, minor modifications may occur pending final release. Prepared for Education Service Center TREx Training Day, July 31, 2007 Copyright 2007 Texas Education Agency

27 TREx Approval Successful Delivery 27 Disclaimer: TREx under development, minor modifications may occur pending final release. Prepared for Education Service Center TREx Training Day, July 31, 2007 Copyright 2007 Texas Education Agency

28 TREx Approval Delivery details 28 Disclaimer: TREx under development, minor modifications may occur pending final release. Prepared for Education Service Center TREx Training Day, July 31, 2007 Copyright 2007 Texas Education Agency

29 Seal on Transcript After Receiving TREx Approval 29 Disclaimer: TREx under development, minor modifications may occur pending final release. Prepared for Education Service Center TREx Training Day, July 31, 2007 Copyright 2007 Texas Education Agency

30 Manual Data Entry Getting started… 30 Disclaimer: TREx under development, minor modifications may occur pending final release. Prepared for Education Service Center TREx Training Day, July 31, 2007 Copyright 2007 Texas Education Agency

31 Manual Data Entry Student and Parent Data 31 Disclaimer: TREx under development, minor modifications may occur pending final release. Prepared for Education Service Center TREx Training Day, July 31, 2007 Copyright 2007 Texas Education Agency

32 32 Disclaimer: TREx under development, minor modifications may occur pending final release. Prepared for Education Service Center TREx Training Day, July 31, 2007 Copyright 2007 Texas Education Agency

33 Manual Data Entry Student Demographics, School and Enrollment Data 33 Disclaimer: TREx under development, minor modifications may occur pending final release. Prepared for Education Service Center TREx Training Day, July 31, 2007 Copyright 2007 Texas Education Agency

34 Special Programs and Assessment Data Manual Data Entry 34 Disclaimer: TREx under development, minor modifications may occur pending final release. Prepared for Education Service Center TREx Training Day, July 31, 2007 Copyright 2007 Texas Education Agency

35 Attendance, Immunization, and Academic Status Manual Data Entry 35 Disclaimer: TREx under development, minor modifications may occur pending final release. Prepared for Education Service Center TREx Training Day, July 31, 2007 Copyright 2007 Texas Education Agency

36 Current Coursework Data Manual Data Entry 36 Disclaimer: TREx under development, minor modifications may occur pending final release. Prepared for Education Service Center TREx Training Day, July 31, 2007 Copyright 2007 Texas Education Agency

37 Academic Status and Academic Summary Manual Data Entry 37 Disclaimer: TREx under development, minor modifications may occur pending final release. Prepared for Education Service Center TREx Training Day, July 31, 2007 Copyright 2007 Texas Education Agency

38 In addition to the TREx manual data entry, schools can also generate a student data/transcript file extract from their local student information system (SIS) following the TEA Data Standards specification document. Extract-Import Functions 38 Disclaimer: TREx under development, minor modifications may occur pending final release. Prepared for Education Service Center TREx Training Day, July 31, 2007 Copyright 2007 Texas Education Agency

39 Each SIS may implement the electronic process for generating the record and transcript extract file. One example of this extraction process is RSCCC Extract-Import Functions Begin demonstration… 39 Disclaimer: TREx under development, minor modifications may occur pending final release. Prepared for Education Service Center TREx Training Day, July 31, 2007 Copyright 2007 Texas Education Agency

40 40 Disclaimer: TREx under development, minor modifications may occur pending final release. Prepared for Education Service Center TREx Training Day, July 31, 2007 Copyright 2007 Texas Education Agency

41  Go to TEA project website at: http://www.tea.state.tx.us/trex/ ◦ User guide ◦ Embedded online help ◦ Webinars ◦ On-line tutorials for key activities ◦ Job-aids ◦ FAQs TREx Support Resources 41 Disclaimer: TREx under development, minor modifications may occur pending final release. Prepared for Education Service Center TREx Training Day, July 31, 2007 Copyright 2007 Texas Education Agency

42 Customer Service Requests for ESCs ◦ Email trextech@tea.state.tx.ustrextech@tea.state.tx.us ◦ Voice-mail box ◦ Identify content for additional Job-aids, FAQs, and TREx input TREx Support Resources 42 Disclaimer: TREx under development, minor modifications may occur pending final release. Prepared for Education Service Center TREx Training Day, July 31, 2007 Copyright 2007 Texas Education Agency

43 43 Disclaimer: TREx under development, minor modifications may occur pending final release. Prepared for Education Service Center TREx Training Day, July 31, 2007 Copyright 2007 Texas Education Agency

44 44 Disclaimer: TREx under development, minor modifications may occur pending final release. Prepared for Education Service Center TREx Training Day, July 31, 2007 Copyright 2007 Texas Education Agency

45 45 Disclaimer: TREx under development, minor modifications may occur pending final release. Prepared for Education Service Center TREx Training Day, July 31, 2007 Copyright 2007 Texas Education Agency

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