2. Orange County E-Procurement Initiatives January 8, 2007

3. 2 E-Procurement Presentation Outline DefinitionDefinition BenefitsBenefits Orange County ImplementationOrange County Implementation ManagementManagement FutureFuture Questions/DiscussionQuestions/Discussion Special PresentationSpecial Presentation

4. 3 E-Procurement Presentation Outline DefinitionDefinition BenefitsBenefits Orange County ImplementationOrange County Implementation ManagementManagement FutureFuture Questions/DiscussionQuestions/Discussion Special PresentationSpecial Presentation

5. 4 E-Procurement Definition BUSINESS BUSINESS BUSINESS CONSUMER The facilitation of BUSINESS BUSINESS and / or BUSINESS CONSUMER purchase and sale of supplies and services electronically… TYPICALLY THROUGH THE INTERNET !

6. 5 E-Procurement at Orange County Paint Business Business Example (M/WBE Vendor Search)

7. 6 E-Procurement Definition Business Consumer Example (Process Clarification) Index of Commodities

8. 7 E-Procurement Presentation Outline DefinitionDefinition BenefitsBenefits Orange County ImplementationOrange County Implementation ManagementManagement FutureFuture Questions/DiscussionQuestions/Discussion Special PresentationSpecial Presentation

9. 8 E-Procurement Benefits It Educates ! Clarifies Procedures ! Is Timely & Up-To-Date ! Saves Trees !

10. 9 E-Procurement Benefits 39,000+ registered vendors 500+ M/WBE firms 7,000+ pages of M/WBE vendor listings printed each month Information was not up-to-date BEFORE E-PROCUREMENT… Oh boy…Ill be typing all night ! 39,000+ M/WBE LISTING

11. 10 E-Procurement Benefits Slow internal processes Bids typed and mailed Special print ads were required for each bid Vendors had to visit our offices Bulletin board postings were a major means of notification BEFORE E-PROCUREMENT Inconvenient for customers ! Difficult for staff to support ! How much LONGER ?? How will I EVER catch up ?!

12. 11 E-Procurement Presentation Outline DefinitionDefinition BenefitsBenefits Orange County ImplementationOrange County Implementation ManagementManagement FutureFuture Questions/DiscussionQuestions/Discussion Special PresentationSpecial Presentation AFTER E-PROCUREMENT…

13. 12 E-Procurement Benefits Faster internal processes Reduction in phone calls Vendors needed to visit our offices less often Less paperwork AFTER E-PROCUREMENT… Printed copies no longer required ! Online data is up to date ! Processes are more user friendly ! Red Tape reduced!

14. 13 E-Procurement Benefits Bid solicitations are emailed Print ads and bulletin boards are optional Reduced foot- traffic Fewer phone calls AFTER E-PROCUREMENT I was able to update my information within minutes and gain instant access to new bids. The system is GREAT! – Wilson Consultants Corporation (disaster recovery services)

15. 14 E-Procurement Presentation Outline DefinitionDefinition BenefitsBenefits Orange County ImplementationOrange County Implementation ManagementManagement FutureFuture Questions/DiscussionQuestions/Discussion Special PresentationSpecial Presentation

16. 15 E-Procurement at Orange County Bid Opportunities

17. 16 E-Procurement at Orange County Design Plans

18. 17 E-Procurement Definition Business Business Example (Minority Vendor Search Results) MWB/E Graduate Firms MWB/E Complete Vendor Listing

19. 18 E-Procurement at Orange County Bid Award Recommendations

20. 19 PROFESSIONAL SERVICES E-Procurement at Orange County Term Contracts

21. 20 E-Procurement at Orange County Volume of Work

22. 21 E-Procurement at Orange County Vendor Registration ORANGE PARTNERS, INC

23. 22 E-Procurement at Orange County Using Online Vendor Registration, a Vendor Can: Register as a new vendor Designate minority status Receive email bid notices Track payments Bid List: Goods & Services

24. 23 E-Procurement at Orange County Using Online Vendor Registration, a Vendor Can: Register as a new vendor Designate minority status Bid List: Goods & Services Receive email bid notices Track payments

25. 24 E-Procurement at Orange County Using Online Vendor Registration, a Vendor Can: Register as a new vendor Designate minority status Bid List: Goods & Services Receive email bid notices Track payments

26. 25 E-Procurement at Orange County Using Online Vendor Registration, a Vendor Can: Register as a new vendor Designate minority status Bid List: Goods & Services Receive email bid notices Track payments

27. 26 E-Procurement at Orange County Using Online Vendor Registration, a Vendor Can: Register as a new vendor Designate minority status Bid List: Goods & Services Receive email bid notices Track payments

28. 27 E-Procurement at Orange County Using Online Vendor Registration, a Vendor Can: Register as a new vendor Designate minority status Bid List: Goods & Service Receive email bid notices Track payments

29. 28 E-Procurement Presentation Outline DefinitionDefinition BenefitsBenefits Orange County ImplementationOrange County Implementation ManagementManagement FutureFuture Questions/DiscussionQuestions/Discussion Special PresentationSpecial Presentation

30. 29 E-Procurement Management 29 27 Cost Avoidance Purchases: $297,834,812 Bids/RFPs issued: 224 Purchases: $599,205,695 Bids/RFPs issued: 472

31. 30 E-Procurement Management Cost Avoidance Purchasing & Contracts Division Fiscal Year Number of Staff* Total Purchases Bids/RFPs Issued 1993-9427$297,834,812224 2007-0829$599,205,695472 *Increase of.005% per year.

32. 31 E-Procurement Management Controlling Costs by Developing In-House $468,000 to outsource at 60% completion $60,000 built in- house at 60% completion

33. 32 E-Procurement Presentation Outline DefinitionDefinition BenefitsBenefits Orange County ImplementationOrange County Implementation ManagementManagement FutureFuture Questions/DiscussionQuestions/Discussion Special PresentationSpecial Presentation

34. 33 Orange County Implementation $ $

35. 34 Key Issue: Funding E-Procurement Future Looking ahead… Electronic: Receipt of Bids and Proposals? Receipt of Bids and Proposals? Execution of Contracts and P.O.s? Execution of Contracts and P.O.s? $ $

36. 35 Thanks to the E-Procurement Team! To all who have contributed … Paul Banton – ISS Heather Coons – Finance Sheena Ferguson – Business Development Roberto Franceschetti – ISS Susan Hall – ISS James McNamara – ISS Al Portugal – ISS Rebecca Sanchez – ISS Bill Staffeld – ISS Donna Stolnacker – Finance Elaine Walker – Purchasing & Contracts ISS Network Team

37. 36 E-Procurement Presentation Outline DefinitionDefinition BenefitsBenefits Orange County ImplementationOrange County Implementation ManagementManagement FutureFuture Questions/DiscussionQuestions/Discussion Special PresentationSpecial Presentation

38. 37 E-Procurement Future Orange County Purchasing and Contracts Recipients 12 Consecutive Years Professionalism Innovation Leadership