1. Project Management

2. Planning Defining the real problem Identifying the stakeholders
Setting the objectives
Preparing for trade-offs
Defining the activities

3. Define the real problem
Perceived need or purpose for what trying to do
What led people to see this as problem to be solved
Who has a stake in the outcome
How do stakeholders goals differ
What criteria will be used to determine success of project

4. Identify stakeholders
What functions or people might be affected by project’s activities or outcome
Who contributes resources – people, space, time, tools, and money – to the project
Who will use and benefit from output of project

5. Set project objectives
Specific
Measurable
Action oriented
Realistic
Time-limited

6. Aspects of project
Quality – determine how to satisfy and measure quality standards
Organization – roles, assignments, relationships, right people
Communication – information for stakeholders and how to deliver
Risk – determine and evaluate possible responses

7. Prepare for trade-offs
Time
Cost
Quality
Quality = Time + Cost

8. Define activities Use work breakdown structure Major Tasks Sub-Tasks
Time duration

9. Starting the project Assemble the team Set the schedule
Develop a budget

10. Assign People to Tasks Who is part of the team
What skills are required
Talk with each team member about their skill set
Match people to tasks and skills required

11. Plan a kick-off meeting
Discuss roles and responsibilities
How to work together
Commitment to plan
Commitment to schedule

12. Create project schedule
Know which deadlines have no flexibility
Make tasks no longer than 4-6 weeks
Use work breakdown schedule and assign deliverables
Identify bottlenecks
Establish communication system

13. Develop a critical path
Critical activities must be completed on time to meet project deadline
Tools
Critical path diagram – flow chart
Performance Evaluation and Review Technique (PERT) chart – flow chart
Gantt chart – bar chart

14. Develop a budget
Determine line items – personnel, travel, training, supplies, space, research, capital expenditures, overhead
Other possible costs – training for staff and users, maintenance costs, licensing fees, outside support such as legal or accounting, etc.

15. How to manage the project
Stay on the critical path
Decide what to delegate
Monitor project’s progress
What is important?
Timely information
Corrective action
Monitor project’s budget
Ensure quality control
Report progress to stakeholder

16. How to manage the problems
Mission creep or change in scope
Time slippage
People
Team structure
Interpersonal
Productivity

17. Ending the project Post-project evaluation Useful final report
Spirit of learning
Outside facilitators
Future status
Ongoing critical tasks
Risk assessment
Information relevant to other projects
Useful final report