1. Enhancing Asset Lifecycle Management Through Better Routine and Complex Maintenance Practices Louay Zeaiter 1

2. Asset Lifecycle Management Document Visualization
Section Overview
Oracle in Oil & Gas
Asset Lifecycle Management
Document Visualization
Enterprise Project & Portfolio Management
Conclusion/Questions

3. Oracle Solutions Manage the Complete Lifecycle
Oracle provides a complete, integrated set of solutions to meet the complex needs of the oil & gas industry. Only Oracle enables oil companies a comprehensive, integrated view of operations that are transforming the oil and gas business.
Oracle Primavera focuses on key Upstream and Downstream areas, including capital project planning and maintenance.
Oracle Maintenance Focus

4. Asset Lifecycle Management

5. Why is Asset Lifecycle Management Important in the Oil & Gas Industry?
The principles of the asset lifecycle have become more refined as Oil & Gas business models change and the spotlight of the regulator begins to focus on asset value and performance measures.
There is now a greater dependency and need for the business to optimise the balance of risk and safety, cost and performance for all capital asset intensive projects
Best practices in asset management is now about linking business strategy and values to key business processes across the asset lifecycle – value lies in supporting asset lifecycle decision-making

6. Asset Management At-a-Glance
Asset Strategy
Planning and Execution
Breakdown & Response
Tracking & Compliance
Perform total cost analysis
Develop asset & spares strategies
Establish 3rd party relationships
Create schedule
Allocate / procure materials & services
Maintain, repair, build, or dispose
Identify unplanned maintenance / repair
Approve / schedule work request
Track and report projects & costs
Verify compliance
Manage performance
“Some Enterprise Asset Management vendors can mitigate the costs of a best-of-breed strategy by providing ready-to-use, fixed-price, productized integration; however, many buyers we talk to are looking for single-vendor solutions that provide fewer risks in relationship management and future upgrades.”
– Kristain Steenstrup, Research Vice President
Maintenance can be boiled down into two transactions: things break and you have to fix them. Therefore, Asset Maintenance is the process of identifying a problem and resolving it through planning and execution of traditional maintenance activities. Material and resource availability must be taken into account when scheduling this maintenance.
“Resource” is defined as including Labor and Equipment

7. Asset Lifecycle Management
Internal
External
Engineering
Operations
Suppliers
Contractors
Requirements
Specifications
Drawings
Schedules
Defects
Orders
Advanced
Collaboration Tools
Project Management
Asset Portfolio Mgmt
Build / Acquire
Operate / Maintain
Retire / Dispose
Plan
Commission 
Asset
Maintenance
Asset Intelligence
Financial
Management
One of the most important uses of an EAM system is to provide full asset life cycle management. the functionality to plan and execute large projects over the life of assets so that a complete picture can be built up of the asset, its full service history and costs, so that an informed decision can be made on the disposal strategy.
With this approach the equipment can be operated and maintained with a full asset history right through to disposal from the very first day it is commissioned.
Global Asset Repository 7 7

8. Oracle Asset Lifecycle Management
80% of Maintenance Cost
Determined by Design
Business
Modeling
Dispose
Capital
Plan
Decommission
eAM EPPM
Autovue
Budget
Manage
Design/
Specify
Maintain
Integrated lifecycle management means than managing maintenance work, materials and MRO Purchasing..(Shot at point vendors who define “Asset Lifecycle Management” in this way. Believe me, they will have heard this from point vendors.) Lifecycle management means MRO information is integrated with enterprise data sources—design, construction, fixed assets, purchasing et al—to insure hat all impacts are considered when managing the asset lifecycle.
Construct/
Procure
Operate
Install
60% of Quality Problems
Are Equipment Related
Knowledge Transfer Loss
10-20% of Total Investment 8

9. Out-of-the-Box Enterprise Integration Link to ALL Business Functions Across the Enterprise
Receiving
PRIMAVERA
AUTOVUE
Subcontracting
Time &
Attendance
Procurement
Manufacturing
Inventory
Projects
Teleservice
Time Entry
WO Materials, Reqs Linked to WO & Workflow
Transactions
Costs
Updates
Service Request Linked to Work Order
Project / Task, WO Costs
Production
& Maint WO
iSupplier
Portal
Customers
Suppliers
WO Updates, Catalogs
KPIs, Charts, Comparisons
Intelligence
Employees
& Skills
Balanced
Scorecard
Human
Resources
Posting Integration
Leases &
Contracts
Chart of Accounts WO
Billing
Asset
Capitalization
Asset
Location
Property
Manager
Accounts
Payable
General
Ledger
Accounts
Receivable
Fixed
Assets
Asset
Tracking
Requisition & PO Changes, AP-to-PO Matching & Reconciliation, AP-to-FA Mass Additions

11. Document Visualization

12. What makes up Oracle’s Visual ALM Solution?
AutoVue Enterprise Visualization + Oracle Asset Lifecycle Management Solutions
Differentiate your Oracle ALM and Asset Management solutions by adding document visualization and collaboration capabilities to your business processes
Add unique value to asset management processes

13. Specialized information is left out of the enterprise network
Document Collaboration Challenge The Asset Information Management Challenge
Enormous volume of varied information
Too many islands of information
Engineering data locked in engineering
Rapidly changing environment
Multiple versions of the truth
Increasingly complex compliance requirements
Specialized information is left out of the enterprise network

14. AutoVue Enterprise Visualization Collaborate Securely on Any Document
Contracts, RFIs,…
Floor Plans, 2D Specs…
3D models, assemblies…
View, access and share any document type
Add digital annotations and comments
Collaborate in real-time via the Web
Access document online and offline
Integrate into back office, content management, front end solutions
Maintain data security and integrity
Print & batch print documents 14

15. Oracle’s AutoVue Annotations speed up reviews and approvals
Annotations/Red lines as separate layers
Graphical and textual components
Multiple levels of annotations
Original document not affected 15

16. eAM Primavera Projects AutoVue
AutoVue Visual Applications Capitalize on Asset Information to Drive Process Innovation
80% of Maintenance Cost
Determined by Design
Connect islands of info
Visual context within business processes
PPM – validate tasks feasibility
ALM – improve workforce productivity
Enrich visual context throughout asset lifecycle
Visually document changes of configuration
Capture repair best practices
Install
Design/ Specify
Business Modeling
Capital Plan
Operate
Maintain
Construct/ Procure
Manage
Budget
Dispose
Decommission
eAM Primavera Projects AutoVue
Note: Make sure to explain that we are talking about the Asset Information Management challenge, as well as the Product Information Management challenge.
60% of Quality Problems
Are Equipment Related
Knowledge Transfer Loss
10-20% of Total Investment

17. Attachments

18. Attachments

21. Enterprise Project & Portfolio Management (EPPM)

22. Oracle Enterprise Project Portfolio Management Single Corporate System of Record
Project Financial Management
Portfolio Management & Optimization
Program & Project Management
Resource Management
Risk Management
Enterprise Resource Management
Human Capital Management
Financial Management
Financial Operations
Governance Risk & Compliance
Strategic HCM Processes
Workforce Service Delivery
Workforce Admin. & Management
Supply Chain Management
Enterprise Performance Management
Product Lifecycle Management
Procurement/ Value Chain Planning
Transportation & Logistics
Strategy Management
Business Planning
Profitability Management
Only comprehensive Enterprise PPM solution from a single vendor
Coherent and complete solution for Enterprise PPM with ERP, database, middleware, and analytics)
Bringing together complex scheduling and industry-specific PPM processes with project financial management, skills and inventory management, and other enterprise solutions
End-to-end visibility and control for improved decision making, coordination, and collaboration
Consolidated view of enterprise and project portfolio for an accurate, up-to-date view of project, people and financial performance
OLTP & ODS
Systems
Desktop
Excel
XML
Business
Process
Collaboration Processes

23. Enterprise & Plant Challenges: Integration to Drive the Optimization of Capital, Assets and People
Capital Investment
Strategically managing portfolios
Assessing, modeling and mitigating risk
Enhancing visibility of EPC partners
Managing complex programs & projects
Asset Efficiency
Managing scope changes quickly
Access to real-time data
Collaboration throughout the company
Metrics/measurement to drive KPIs
Talent Shortage
Assigning the right people to the right projects
Leveling resources and resource optimization
Poor resource utilization
As outlined on the previous slide, fragmented and siloed information and data makes the 3 key challenges of the enterprise and plants even worse. Lack of real time information from numerous sources in order to make the correct business and project management decisions is impacted.
With business information in multiple silos that do not communicate, with time lags between information updates, and what has happened at HQ, the plant and the field, we end up managing projects through the review mirror.
A good example is the accounting system. Historical information, typically two to three weeks old. But it does not allow for proactive project management.
Proactive project management is needed to address the above challenges; with robust PPM solutions, interoperability and access to real-time information many of the challenges can be addressed.

24. Optimizing Existing Assets: Operational Excellence Drives Success in a Down Economy
Plan
Can we prioritize the maintenance backlog?
Do we have the right – or enough – resources and capacity for success?
Have we considered major risk factors including suppliers/service providers, weather, etc?
Can we leverage best practices to reduce planning time and mistakes?
Can we effectively communicate status/progress internally and externally?
Execute
Can I collaborate/coordinate with service providers through the project lifecycle?
How do I balance resources across daily work, turnarounds and capital projects?
Can I level resources to avoid over-allocation?
Are we preventing scope creep?
How can I continuously assess schedule & cost risk effectively?
Measure
Can I improve unplanned downtime through better resource management?
Will I minimize safety issues if I have the right people on the right projects?
Can I increase wrench time and craft productivity with a diminishing pool of resources?
Will I be able to measure service providers/contractors performance?
How can I improve ROA and asset efficiency for stakeholders?

25. Optimizing Existing Assets Reducing Daily & Shutdown/Turnaround Maintenance Costs
Challenge
Scheduling and leveling resources – both labor & equipment – from EAM applications to avoid over-allocation
Adopting best practices and leveraging past experiences
Assessing costs and schedule risks
Solution
Optimal resource use by getting the right people on the right projects at the right time
Capturing standardized processes for re-use (e.g., project templates)
Enabling risk simulation (e.g., Monte Carlo) and analysis of projects
Results
Kuwait National Petroleum Company reduced shutdown duration by 7% and saved over US$21M year
Marathon Oil avoided costly mistakes and delays by integrating processes with contractors
Total is reducing costs by adopting project risk management practices
Simply put, maintenance is an expense so any reduction in the expense falls to the bottomline. The labor component of maintenance presents a challenge most notably because the costs associated with labor provide the greatest area for savings. Because making sure resources are available, qualified and deployed quickly to a project reduces costs. In addition, failure to get the right people on the right jobs has implications beyond cost, including safety and regulatory issues.
Another example centers on the integration of Primavera and EAM (Enterprise Asset Management) solutions. Work Packages (generated via the EAM) contain numerous work orders which – without Primavera integration – necessitate opening each work order to see the specific resources allocated to the work order. With Primavera it’s one click and the total resource allocation for the Work Package is depicted graphically without the onerous and time wasting task of manually opening each work order in each Work Package.

26. Doing More with Less: Get the Right People On the Right Projects at the Right Time
Plan
How do I forecast my resource requirements 5, 10, 15 years into the future?
How do I ensure I have the right resources for the project?
Are we over/under allocating resources?
Do our partners or service providers have the necessary skill sets?
Execute
How can I quickly adjust for illness and other risk factors?
If my other projects are delayed how does this affect my resource plan?
Can I continuously monitor projects for issues and resource bottlenecks?
How do we ensure adequate communication between the resources and project controls?
Measure
Has craft productivity increased?
Are we capturing best practices for the next generation?
Did we reduce errors by assigning the right skill to the right task?
Are resource constraints delaying the delivery of the project?

27. Optimizing Existing Assets Reducing Daily & Shutdown/Turnaround Maintenance Costs
Solution 1: Optimal Resource Use
View available resources
Avoid over allocation of resources
Solution 2: Capturing Standardized Processes
Develop best practices

28. Optimizing Existing Assets Reducing Daily & Shutdown/Turnaround Maintenance Costs
Solution 2: Enabling Risk Simulation
Map risks to activities
View results for the entire project or selected WBS
Show probability of success and contingency needed
See the impact of risk on project, activity dates and cost

29. Solution Benefits Maintenance Capital Projects Operation
Enhance routine maintenance and refinery turnarounds
Improve field service operations with greater asset visibility
Capture “As-Maintained” plant configuration changes
Improve communication & collaboration by breaking down information silos
Improve multi-team collaboration for expedited capital project expansion and construction
Prevent and protect against claims
Improve field and back office access to and collaboration around critical documents and design files
Enable fully integrated document review, collaboration, control and audit capability 29

30. 1 2 3 4 5 6 7 8 9 ALM + EPPM + Document Visualization Enables You To…
Replace Standalone Maintenance Mgmt Systems 2
Manage the Full Asset Lifecycle 3
Drive Maintenance Best Practices 4
Drive transparency into project decision makers and business decisions 5
Balance and manage internal and external project resources 6
Improve means to control project/program costs and delivery time 7
Expedite project delivery with improved collaboration on visual data 8
Improve interoperability and break down information silos 9
Maximize plant reliability by assessing and addressing risks early

31. Q & A 31