2. DIVISION OF RESEARCH http://www.clarkson.edu/research research@clarkson.edu Phone: 315-268-3765/6475/4402 Fax: 315-268-6515 FACULTY/STAFF WORKSHOP Fall 2003

3. AGENDA u u Summary of Division of Research Services u u NSF FastLane System u u Proposal Development Process u u Finding A Funder u u Tech Transfer and Compliance Issues u u Summary u u Question/Answer Period

4. SUMMARY OF DIVISION OF RESEARCH SERVICES By Linda H. Albrecht Award Administrator

5. PREAWARD SERVICES Linda H. Albrecht, Award Administrator albreclh@clarkson.edu Todd Travis, Asst. Coord., Res. Funds (todd.travis@clarkson.edu Julie Ellingsen, Sr. Dept. Secretary (jellings@clarkson.edu u u Full Proposal Preparation Services u u Budget Preparation u u Maintain Funding Resources u u Research Personnel Services

6. AWARD ADMINISTRATION S.V. Babu, Vice Provost for Research babu@clarkson.edu and Rebecca J. Sutcliffe, Director sutclirj@clarkson.edu Norma J. Woods, Sr. Dept. Secretary nwoods@clarkson.edu sutclirj@clarkson.edu u u Negotiate Awards u u Intellectual Property u u Conflict Of Interest u u Institutional Review Board(s) u u Coordination of Multi-discipline proposals

7. ELECTRONIC RESEARCH ADMINISTRATION Todd C. Travis, Research todd.travis@clarkson.edu u u DOR Webmaster u u http://www.clarkson.edu/research u u Electronic File Configurations u u Electronic Proposal Submission Inquiries u u NSF Fastlane Inquiries u u Proposal Assignment/Pre-budgeting u u Funding Opportunity Distribution (Science)

8. POSTAWARD SERVICES Constance M. Ferguson, Grant/Contract Adm. cmferguson@clarkson.edu Vicki Wilson, Sr. Dept. Secretary vwilson@clarkson.edu u u Administer External Res. Funds u u Negotiate/receive Awards u u Monitor Account Activity u u Accounting Compliance Matters u u Monitor Award Terms And Conditions u u Interpret Sponsor Guidelines u u Administer Reporting Activity

9. THE DOR WEB SITE http://www.clarkson.edu/research u u Toolkit For Proposal Processing u u Direct Links To Federal/private Funding Sources u u Research Administration Resources u u Proposal Writing Techniques u u Subscription-based Funding Opportunity Database – Community of Science

10. PROPOSAL TOOLKIT u u Current Rate(s) Information u u DOR Forms For Proposal Processing u u Proposal Budget Preparation Guidance u u NSF FastLane Proposal Submission Instructions u u Agency Forms

11. OTHER RESOURCES u u Electronic Research Administration u u Regulatory Resources u u Subscription-based Resources u u Research Administration Group Links

12. THE DOR WEB SITE’S NEW DESIGN available by 10/15/03 http://www.clarkson.edu/research COMPLIANCE u General Research Policies u Proposal Policies EDUCATION AND WORKSHOPS u Faculty Development u Graduate Research u Instructional Resources Available u Training Certification u Undergraduate Research u Workshops

13. THE DOR WEB SITE’S NEW DESIGN Continued GOVERNMENT & RELATED LINKS PROPOSAL PREPARATION u Getting Started u Budget Preparation u Proposal Preparation Guides u Electronic Proposal Submission u Agency Forms

14. THE DOR WEB SITE’S NEW DESIGN Continued PUBLICATIONS AND REPORTS u Publications u Reports u Audio-visual materials available on-loan RESEARCH CENTERS RESEARCH PERSONNEL u Employee Practices u International Information u Payroll Information u Contract Information u Faculty Summer Salary u Exchange Visitor Program (International Visitors)

15. NSF FASTLANE SYSTEM By Todd C. Travis, Assistant Coordinator/Research Funds http://www.nsf.gov The National Science Foundation’s Paperless, Web-based Proposal and Awards Submission and Administrative System

16. FASTLANE OVERVIEW n Fully implemented as of 10/01/2000 n Full submission of electronic proposals n Full submission of electronic reports No paper submissions accepted No paper submissions accepted

17. RESPONSIBILITIES FACULTY n n Proposal preparation n n Report preparation n n Report submission DOR n Clarkson user database maintenance n Password maintenance n Proposal assistance n Proposal submission n Reporting assistance

18. FASTLANE REQUIREMENTS n n Forms-Capable Browser MS Internet Explorer 4.x or higher Netscape Navigator 3.x or higher n n Portable Document Files (.pdf) can be created from: MS Word Corel WordPerfect Postscript files n n Adobe Acrobat Reader for viewing.pdf files n n Adobe Acrobat Full Package for Creating.pdf files

19. The Division of Research will provide as much or as little assistance as you need. n One-on-One help in your office n Larger hands-on workshops, if desired n Scanning images n Converting files and images to.pdf n Coordination with other institutions on requirements

20. PROPOSAL DEVELOPMENT PROCESS By Linda H. Albrecht, Award Administrator

21. HOW CAN THE DOR HELP? u u Team Building and Coordination u u Proposal Planning and Development u u Budget Preparation u u Proposal Editing and Formatting u u General Questions u u Coordinating Institutional Commitments u u The DOR Website

22. PROPOSAL DEVELOPMENT PROCESS u u Getting Started u u Your Long-term Goal u u Identify A Funder u u Use The Program Description And Proposal Guidelines u u Make Contacts At Clarkson u u Speak To The Program Officer u u Create A Written Schedule Of Work Deadlines

23. REVIEWERS CRITERIA u u The Reviewer Wants to Know u u WHAT are goals & objectives u u WHAT is new & innovative u u WHAT has been done and its limitations u u HOW will it advance the field u u WHO will benefit u u WHO will do the work & his/her qualifications u u HOW MUCH it will cost

24. EFFECTIVE PROPOSALS u u Use visible organization u u Outlines, headings u u Review criteria, funder preferences u u Topic sentences u Are concise and Active u Avoid jargon or include a glossary u Avoid passive tense u Avoid subjunctive tense u Avoid unnecessary wordiness

25. PROPOSAL ORGANIZATION u u Cover Sheet u u Budget Sheet u u Abstract u u The Narrative u u Appendices u The Narrative u Problem/Need/Signifi- cance u Statement of Goals u Previous Work u Methods u Key Personnel u Evaluation u Dissemination and Future Funding

26. REVISION AND FORMATTING u u Solicit criticism from peers u u Submit a draft to DOR u u Use your reviews u u Refer back to the program description and reviewer guidelines u Watch for u long sentences u vague words u passive verbs u abbreviations u inconsistencies

27. SUBMITTING THE PROPOSAL u u Institutional Commitments Approved u u Signatures obtained u u Final copy/file to DOR? u u Copy/Mail Proposal done by DOR

28. FUNDING DECISION u u If it’s not funded this time… u u Reviewers Comments u u Revise and resubmit u u Identify other potential funders u When it’s funded… u Celebrate! u Budget negotiations u Reviewers comments u Division of Research

29. FINDING A FUNDER By Rebecca J. Sutcliffe, Director of Research sutclirj@clarkson.edu

30. FINDING A FUNDER u u Internal Resources u u External Resources u u Subscription-based Databases u u Community of Science u u Other Resources

31. COMMUNITY OF SCIENCE u u Member Login u u Username/Password u u Find Funding u u Promote Your Research u u Access Experts u u Explore Marketplace

32. uIMAGE OF COMMUNITY OF SCIENCE HOME PAGE

33. OTHER RESOURCES u u Commerce Business Daily u u Federal Register u u NCURA u u FEDIX u u MOLIS

34. TECH TRANSFER AND COMPLIANCE ISSUES By Rebecca J. Sutcliffe Director of Research

35. TECH TRANSFER u u Intellectual property (IP) policy u u Disclosures u u Market research prior to patenting u u Licensing

36. COMPLIANCE ISSUES n Compliance environment changing daily; becoming stricter n CU’s policies are currently under review and are being revised n Become thoroughly familiar with policies and procedures n Compliance is critical to continued funding

37. WORKSHOP SUMMARY u u DOR Is A One Stop Shop Office u u Match Faculty Expertise With Possible Funders u u Electronic Research Administration Experts u u Compliance Facilitators

38. QUESTION AND ANSWER PERIOD n n Preaward Services and Proposal Development Process – Rebecca, Linda, Todd, Julie n n Postaward Services - Connie, Vicki n n Electronic Research Administration and FastLane - Todd n n Tech Transfer and Compliance, Administrative Issues – Rebecca

39. THANK YOU FOR COMING Phone: x3765/6475/4402, Fax: x6515, research@clarkson.edu http://www.clarkson.edu/research S.V. Babu, Vice Provost for Research Rebecca J. Sutcliffe, Director Constance M. Ferguson, Grant/Contract Adm. Linda H. Albrecht, Award Administrator Todd C. Travis, Asst. Coord. Res. Funds Norma J. Woods, Senior Dept. Secretary-DOR Vicki Wilson, Senior Dept. Secretary-Postaward Julie Ellingsen, Senior Dept. Secretary-Preaward