1. EC Grants and Fiscal Monitoring Presentation to 2013-14 Charter Schools July 29 and October 28 NCDPI Valencia W. Davis, Consultant

2. Contents EC Grants Purpose Process BAAS Fiscal Monitoring Purpose 3-tier process Risk factors

3. Origin Every year, LEAs including traditional schools, charter schools and state operated programs, have the opportunity to submit federal grant applications for funding under IDEA Title VI, Part B. These funds provide funding for programs and services for identified students with special needs.

4. Web-Based Application Allows EC Directors to complete the grant applications totally online. The purpose of the application is to document plans for utilization of the federal grant funds. The EC Grant always has a submission deadline – usually late May or early June

5. Grant Contents Demographics Maintenance of Fiscal Effort (MOE) Assurances Public Notice Narrative Description of your LEA How you will use the funds Personnel and professional development Child Find Private School

6. The application

7. (BAAS) Budget and Amendment System Someone in your school system must trained on the Budget and Amendment System (BAAS). All budgets and amendments for the 611 grant must be in BAAS. All budgets and amendments in BAAS must match the grant application.

8. BAAS

9. Training Opportunities EC Grants Hand-on Training – August 16, 2013 from 9:30 am to noon in room 504 at DPI. Dont miss this training!! Assistance for BAAS will be available at dpi.incidents@its.nc.gov dpi.incidents@its.nc.gov Version 3.97 EC Grants Training Manual located in the Help section of the grant. EC Grants Recorded Session located on the CECAS website Other resources – EC Delivery Team

10. IDEA Fiscal Monitoring Three tier process Tier I - Review of Budget vs. Expenditures for several federal budgets Tier II - 50 school systems will be randomly selected for desk audits Tier III - 15 sites will be visited Letters for Tier 2 schools went out in July Desk Review information is due September 1 On-site visits take place between November and May

11. Tier 2 - Desk Reviews Time and Effort Written policies Semi-annual certifications Personnel Activity Reports (PAR) Reconciliation Equipment Written policies Physical inventory Procurement Disposition

12. Desk Audits continued Maintenance of Fiscal Effort Calculation form Justification, if needed Expenditure reports CEIS Student tracking Expenditure reports

13. Tier 3 - On-site Visit Time and Effort Equipment Maintenance of Fiscal Effort Contracts

14. Risk-Based Criteria Findings from the IDEA Desk Review Annual LEA Single Audit Findings LEA Special Educator Administrator turn-over SEA identified potential fiscal issues

15. Resource Valencia W. Davis valencia.davis@dpi.nc.gov valencia.davis@dpi.nc.gov 252 537-9435