1. SW388R7 Data Analysis & Computers II Slide 1 Copying SPSS Output Into Microsoft Word Copying syntax commands from SPSS output to Word Copying a statistics table from SPSS output to Word Copying a graphic from SPSS output to Word

2. SW388R7 Data Analysis & Computers II Slide 2 Copying SPSS Output Into Microsoft Word Copying syntax commands from SPSS output to Word

3. SW388R7 Data Analysis & Computers II Slide 3 Open the notes icon Copying SPSS Output to Word SPSS writes the syntax for the commands you select from the menus into the "Notes" section of the output. Double click on the 'Closed Book' notes icon to make the notes visible. Double clicking on an icon toggles it to be visible or hidden.

4. SW388R7 Data Analysis & Computers II Slide 4 Select the "Notes" text box Copying SPSS Output to Word The Notes text box containing the syntax is now visible in the output viewer. To copy the output to Word, we first select the text box by clicking on it. When an SPSS output item is selected, a red arrow points to it.

5. SW388R7 Data Analysis & Computers II Slide 5 Copy the selected text box to the clipboard Copying SPSS Output to Word To copy the selected text to the clipboard, select the Copy objects command from the Edit menu.

6. SW388R7 Data Analysis & Computers II Slide 6 Paste the contents of the clipboard into Word Copying SPSS Output to Word Open or activate the Word application and select the Paste command from the Edit menu.

7. SW388R7 Data Analysis & Computers II Slide 7 The SPSS output pasted into Word Copying SPSS Output to Word The SPSS output is now pasted into Word as a picture.

8. SW388R7 Data Analysis & Computers II Slide 8 What happens if you use "Copy" instead of "Copy Objects" in SPSS Copying SPSS Output to Word If you use the Copy command in SPSS instead of the Copy Objects command, the SPSS output will be copied as a text table and look like the following. To correct the problem, delete this output and copy the objects from SPSS again. If you use the Copy command in SPSS instead of the Copy Objects command, the SPSS output will be copied as a text table and look like the following. To correct the problem, delete this output and copy the objects from SPSS again.

9. SW388R7 Data Analysis & Computers II Slide 9 Copying a statistics table from SPSS output to Word Copying SPSS Output to Word Copying SPSS Output Into Microsoft Word

10. SW388R7 Data Analysis & Computers II Slide 10 Click on the statistics table to select it Copying SPSS Output to Word To copy the output to Word, we first select the it by clicking on it. When an SPSS output item is selected, a red arrow points to it.

11. SW388R7 Data Analysis & Computers II Slide 11 Copy the selected table to the clipboard Copying SPSS Output to Word To copy the selected table to the clipboard, select the Copy objects command from the Edit menu.

12. SW388R7 Data Analysis & Computers II Slide 12 Paste the contents of the clipboard into Word Copying SPSS Output to Word Open or activate the Word application and select the Paste command from the Edit menu.

13. SW388R7 Data Analysis & Computers II Slide 13 The SPSS output pasted into Word Copying SPSS Output to Word The SPSS output is now pasted into Word as a picture.

14. SW388R7 Data Analysis & Computers II Slide 14 Copying a graphic from SPSS output to Word Copying SPSS Output to Word Copying SPSS Output Into Microsoft Word

15. SW388R7 Data Analysis & Computers II Slide 15 Click on the graphic to select it Copying SPSS Output to Word To copy the output to Word, we first select the it by clicking on it. When an SPSS output item is selected, a red arrow points to it.

16. SW388R7 Data Analysis & Computers II Slide 16 Copy the selected graphic to the clipboard Copying SPSS Output to Word To copy the selected graphic to the clipboard, select the Copy objects command from the Edit menu.

17. SW388R7 Data Analysis & Computers II Slide 17 Paste the contents of the clipboard into Word Copying SPSS Output to Word Open or activate the Word application and select the Paste command from the Edit menu.

18. SW388R7 Data Analysis & Computers II Slide 18 The SPSS graphic pasted into Word Copying SPSS Output to Word The SPSS output is now pasted into Word as a picture. The picture is reduced in size. We can change the size of the picture with the Word "Format picture" command.

19. SW388R7 Data Analysis & Computers II Slide 19 Changing the size of the picture Copying SPSS Output to Word Right click on the graphic and select Format Picture from the popup context menu. The pasted graphic picture may be too large to view in the Word document. If so, we can shrink the size of the picture.

20. SW388R7 Data Analysis & Computers II Slide 20 Select the Size tab in the dialog box Copying SPSS Output to Word In the Format Picture dialog box, click on the Size tab to change the picture’s size.

21. SW388R7 Data Analysis & Computers II Slide 21 Specifying the desired size of the picture Copying SPSS Output to Word Click on the down arrow on the Height spinner to decrease the size of the picture. If you leave the Lock aspect ratio checkbox marked, the Width spinner be changed at the same time. When you have selected the size you want, click on the OK button to close the dialog.

22. SW388R7 Data Analysis & Computers II Slide 22 The re-sized graphic in Word Copying SPSS Output to Word The picture of the graphic in Word is now smaller.