1. e-PPAP User_Manual
Arnaud Mangin
Managing Partner
Evalidate Inc.
Phone: (USA)
Fax: (USA)
Gross Cost reduction pressure  How to reduce ASQ staffing  How to avoid duplication of tasks  How to automatize reporting  How to delegate tasks to suppliers  How to reduce travel costs
Kill Silos How to share APQP information with other functions
Right First time
 How to train ASQ
 How to train suppliers
 How to secure consistent & stable APQP BOP process
Marc Gugumus / JRobineau
updated & J R S
Property of Faurecia - duplication prohibited

2. Introduction
e-PPAP = a supplier portal for the APQP interaction « Supplier <-> Faurecia », documents and tracking
How it works?
Information to Suppliers
Reporting with the system
How to start in a new Program
Slides for Suppliers are identified as S on bottom right
Standardization of the documentation by providing templates (which can be division specific) & tutorials (Faurecia Group)
Improvements of quality of the documentation submitted by the suppliers.
Suppliers know their current status and what Faurecia expects from them.
Simplifying ASQ (and Program buyer) tasks: less time in making reports, storing/reviewing/searching files.
Inputs/ Outputs : Excel templates to automatically import a list of parts + existing export of Excel files for reports
Fully web-enabled; nothing to install or download on computer; intuitive interface (confirmed by Suppliers).
Quick access.
Simple payment options by Suppliers direct to e-validate (on line by card, transfer, check, each semester) before issuing login/password . Back up solution (when non payment or for COP) => ASQ entry or Excel addition in export format
Fully customized for Faurecia
Support : Fast reaction/implementation to any improvement idea. S

3. S Overview Web based Interaction on documents and requirements
Facilitates reporting
User friendly
Need Supplier Agreement to use it/ pay 3rd Party fee (send this file at RFQ and check agreement at SNC (Sourcing Nomination Committee))
Steps to get Supplier agreement
Send with the RFQ to the Supplier the pdf file Information and Agreement of e-PPAP tool for APQP…
With the offer, Faurecia’s Buyer to require to fill-out and sign-off the 2nd-half portion of this note
After Nomination, Supplier Quality to send signed document to e-Validate
Upon receipt, an e-Validate Inc. representative will be in contact with Supplier to invoice S

4. S Portal Entrance http://supplier.eppap.com User account is the email
Enter “Log In” data for access. Data sent per to user after he’s account creation on user list. Click “Forgot password” if data lost. A “demo” log in is possible with “demo” password and DEMO parts and suppliers; ensure you don’t upload confidential issues; It shows only Supplier side S

5. Folder Tabs (Faurecia view)
More efficient is to ‘Switch to advanced view’ on the right side 1 2 3 4 5 6
Presentation hereafter per these items

6. Folder Tabs (Supplier view)
1°) all Parts & Program
2°) 1 part
3°) each APQP ‘element’ for 1 part
The Supplier has access to 3 levels
The PART associated to a Program
The relevant APQP ELEMENT LIST for a given PART
Detail within an ELEMENT , this is where are templates and tutorials
The SUPPLIER USER MANUAL is visible by going to Element 11 and making ‘view details’ S

7. 1 – Home (Faurecia view)
PARTs List / Program / Supplier for access to Element List page
Program selection
May have also to select the BG/region on upper left
It is recommended to use the ‘Switch to advanced view’ option as shown in next slides
Click “View” to open elements list per part

8. 2 – Element List (1 per ‘part’)
‘Element list’ = ‘per part’ information display and access to Elements Status Management
This is also the overview of the PART REPORT
Note that SOME ELEMENTS are NOT VISIBLE by the Supplier (ex #6, 9, 10) refer to template section)
Click “View Details” to open Element Status Management S

9. 2 - Element Status Management (Supplier view)
3-Select document type
1-Access to Faurecia tutorials
The tutorial list is defined on Faurecia GROUP level, it is not specific to a BG/region
Under element 11 is the USER MANUAL
5-Attach selected document Visualize status ; possible also to ‘view history’
4-Select document to be uploaded & browse
2- Template (Division specific) S

10. 2 - Element Status Management (Faurecia)
Overview
Select Part and element (may use « switch to Advanced view » mode )
Then either :
- Give status on Uploaded doc by Supplier ; by selecting ‘Update) or
- Upload Document
ASQ job is to :
Give status to document ; ex Approve
Give status to the APQP element ; if the ASQ wants to turn it GREEN , some not documented+approved items may be either ‘removed’ or put ‘on hold’
2 ways to enter this feature ; 1°) advanced (right at home page) 2°) conventional
2 ways to enter this feature

11. 2 - Element Status Management
Document uploading
Status turns green if uploaded by ASQ.
Status turn yellow (“pending”) if uploaded by Supplier  then ASQ must “edit” to give status

12. 2 - Element Status Management (ASQ)
If you are an ASQ you view the number of documents uploaded by a Supplier and requiring your review
Click on the Nb , then the below window opens
The related program is shown with this sign
To approve

13. 2 - Element Status Management
Element status setting (ASQ role )
1-Click “Edit” to change element status
2-Select status & add remarks

14. 2 - Element Status Management
Element status set “On Hold” without document uploading; this allows to turn on the APQP element to the desired “status/color” without having all document uploads ;  can then be turned back to “required”
1-Select document
3-Click Attach document
2-Mark field
4-Status turns “On Hold”

15. 2 - Element Status Management
Status colours in Element List
Document uploaded by supplier sets yellow status, ASQ to turn it green by approving

16. 2 - Element Status Management (alternative method for ASQ)
1°) Select Division and Program
Status colors in Element List
2°) Swith to Advanced view
3°) Select element
Document uploaded by supplier sets yellow status, ASQ to turn it green by approving

17. 2 - Element Status Management (alternative method for ASQ)
Status colors in Element List
1°) upload or add only comments 2°) give status

18. 3 – Open Issue
From Elements per Part
To upload lists of open issues

19. 4 – Reports Management Activity Report of the Supplier(s) to the ASQ
Shows list of documents submitted by supplier and waiting for review by ASQ or list of documents already reviewed and waiting for summary notification to be sent to the supplier.

20. 4 – Reports Management ASQ Report
Shows data about ASQ Engineer activity for suppliers documents validation
Monitoring Tool for SQ managers

21. 4 – Reports Management Executive Report
This is a different manner of presenting the APQP report
PLEASE use 1st the PART report
Shows missing documents for selected program and supplier

22. 4 – Reports Management Fulfillment Chart Is the APQP status report
The RED curve is the SHOULD be progress based on due dates entered in different manners :
The date of the PMS phase
The date calculated by the ‘retroplanning’ (refer after)
The date entered manually at the PART entry or BOM upload (refer after)
Thus it is important to set dates in a realistic way to have a representative curve

23. 4 – Reports Management Fulfillment Chart = the APQP status report
1°)Possible zoom on various phases

24. 4 – Reports Management Fulfillment Chart
2°) Possibility to export data on an Excel sheet containing all detailed info APQP & PPAP
Fulfillment Chart
The export to excel is the most important feature

25. 5 – Supplier Multi Doc Download Features to be used in a 2nd priority
Shows all submitted documents for :
a selected program and a selected required document

26. 6 – Administration > HOW TO START CHECK LIST
Who should do what to start with e-PPAP on a Program
How to start a Program is key

27. 6 – Administration
Create a Program (screen available only to Administrator profile)
PMS date to be entered here
ASQ to contact an administrator
Can assign 2 ASQ on the program
To set program data
selection of TEMPLATE : Refer hereafter for details

28. 6 – Administration Program List PMS date to be entered here
To set and show program dates & data
The set of TEMPLATE is shown Refer hereafter for details

29. 6 – Administration / Program list
Click “Select” to manage/edit Program Details
ASQ can edit the dates
Important ; those dates are (sometimes) giving the APQP ‘should’ curve (refer above)
To set and show program dates & data

30. 6 – Administration / Part List 1° conventional
Part List/View Part List
2 ways to enter the BOM
To set Parts data:
1°) part per part
2°) BoM transfer via an Excel sheet

31. 6 – Administration / Part List 1° conventional
Part List/View Part List
Click “Edit” to manage part data
Tip :
Make one part per family in this manner
Then export on excel
Then enter the other (the 2nd manner) by copy / paste in excel
Then use excel entry (refer below)

32. 6 – Administration / Part List 1° conventional
Part List/View Part List
Select applicable APQP elements
Tip :
Make one part per family in this manner
Then export on excel
Then enter the other (the 2nd manner) by copy / paste in excel
Then use excel entry (refer below)

33. 6 – Administration / Part List 1° conventional
Part List/View Part List > also define who from Program team should have access
Give access to Program buyer as a minimum
And for later phases to PQL
Click “Pro. Team” to manage program team names

34. 6 – Administration / Part List 1° conventional
Part List/View Part List
Click “Element & Date” to manage APQP elements & dates

35. 6 – Administration / Part List 1° conventional
Part List/View Part List
Click “Add a new part” to create new part
Due date to be entered here
As proposed from Program milestones
Calculated by retroplanning
Modified manually

36. 6 – Administration / Part List 1° conventional
Part List/Create new part (same as starting from View Part List page)
To create new part

37. 6 – Administration / Part List 1° conventional
Copy Existing Part into New Part
To create a new part starting from an existing one

38. 6 – Administration / Part List 2° upload BoM
To create BoM on Excel sheet being placed under ePPAP by eValidate (in case of new and long BoM).
Upload BoM

39. 6 – Administration / Part List possible to adjust the list of requested items by removing element in PPAP list for ex.
Make a check in advanced view
Fine tune by removing (or adding) elements including in PPAP list

40. 6 – Administration / Supplier list
1 st step is to look in who is registered and using

41. 6 – Administration / Supplier list
Click “Edit” to update supplier data
Click “View Users” to show company users
STEPS to SELECT a SUPPLIER
Check that in Supplier list if existing and registered (Green = OK and paying the fee; Yellow = should pay but not done yet; Blank = no action done yet)
If Supplier to be created, next slide select the name to be exactly same as in GPS / Generic
To create new supplier from supplier list page
To show and manage supplier list.

42. 6 – Administration / Supplier list
Supplier List/Add New Supplier (same as starting from Supplier List page); use GPS name
For new entry, select the name to be exactly same as in GPS / Generic
To create new supplier

43. 6 – Administration / User List
To show and manage user list.
Click “Edit” to update user data
Define USERS
at Supplier
internally
Click “Inactivate” to inactivate user

44. 6 – Administration / User list
To export data on Excel sheet
To create new user from user list page

45. 6 – Administration / User list
User List/Add New User(same as starting from User List page)
To create new user. After creation, with password is sent automatically to new created user.

46. For Administrators only:
6 – Administration >
For Administrators only:
Tutorials
Templates

47. 6 – Administration / Tutorials
Tutorial Management (Faurecia Group common)
For Administrators only
The users manual is under ‘Program review Kick off’ S
Management of tutorial documents for APQP elements

48. 6 – Administration / Templates
Template Management (tuned by each PG/ division)
A Key step in the preparation of e-PPAP use:
define required documents
provide templates to Suppliers (in addition to what is in Tutorials)
Can be done by copy of existing template set
For Administrators only

49. 6 – Administration / Templates
Template Management (tuned by each PG/ division)
Indicate a template available
‘False’  supplier does not see
Name of required document (mandatory if not put “on-hold”

50. 6 – Administration / Templates
Template Management (tuned by each BG/ division)
Refer to list above
Possible to select a set of template from another BG/Division
Possible modify
For Administrators only

51. Train yourself as Faurecia
Using this program DEMO under FIS NEO,
trial possible on 1st parts in the list
Examples on last parts in list (you may copy when creating new part)
Intend is to create 1 line of example per each typical part of FAU
Don’t put confidential files in these « parts » as the supplier also may have access

52. Train yourself as a Supplier
If you have already an account or not :
ACCESS DEMO supplier
Login: demo
Password: demo
Don’t put confidential files in these « parts » as the supplier also may have access S

53. Conclusion
Conclusion
Q& A