1. PPS Web Enhancement Rehires & Changes UC Santa Barbara Campus Rollout June 2011

2. 2 Introducing Phase 2!  Rehires and Changes  A more user-friendly method of entering changes on existing PPS data  An alternative—but not a replacement—to the existing rehire and appointment change bundles in ‘regular’ PPS  Available for immediate use at: https://prod.ucop.edu/pp8

3. 3 PPS Web Enhancement Project Recap  Multi-campus effort to create a web interface for PPS  No changes to the underlying PPS structure  Project phases 1.New Hires (rolled out August 2010) 2.Rehires and Changes (June 2011) 3.Leaves and Separations (stay tuned!)

4. 4 Basic Objectives Recap  Interface is consistent with and supports policies and controls  Labels in “English”, not code  Intuitive design  Better navigation  Better help functions

5. 5 And the frosting on the cake…  Ability to suspend transaction in the middle and then return at another time  Templates for repeating data  Campus Address  Appointment & Distribution  “Smart” processing  For a review, see “Web New Hire Powerpoint” http://hr.ucsb.edu/hris/pps.php http://hr.ucsb.edu/hris/pps.php

6. 6 Web PPS Main Menu – Rehire & Change https://prod.ucop.edu.pp8

7. 7 Select an Employee

8. 8

9. 9

10. 10 1. Employee Identification Possible Actions  Name change  Correct name, social security or date of birth Notify Jo Ann Stark (x2219)!

11. 11 2. Personal Information Possible Actions Change/Correct:  Ethnic data  Disability status  Veteran status

12. 12 3. Address & Disclosures – Home Address Possible Actions Change/Correct:  Home address  Disclosures Employee can also make these changes on At Your Service Online (AYSO)

13. 13 3. Address & Disclosures – Campus Address Possible Actions Change/Correct: Campus address Movement to another department, such as:  Rehire  Transfer  Promotion

14. 14 4. Citizenship & Taxes Possible Actions Change/Correct:  Citizenship status Ex: Change from non- resident to resident alien  Tax allowances

15. 15 5. Employment Information Rehire important items:  Most Recent Hire Date  BELI  Employee Relations Code  Student Status  Special Training Req’d  Next Salary Review section (Career)

16. 16 5. Employment Information Change important items:  BELI (appt type change)  Employee Relations Code (title change)  Special Training Req’d (title change)  Student Status (no longer a student)

17. 17 6. Appointments & Distributions – New Appt Possible Actions for a New Appointment  Rehire  Reclassification  Promotion  Transfer  Change in appt type

18. 18 6. Appointments & Distributions – New Dist Possible Actions for a New Distribution  Funding change  Equity  Add stipend, shift differential, etc.

19. 19 6. Appointments & Distributions – Action Codes

20. 20 7. Education Possible Actions Change/Correct:  Education level  License/Certificate

21. 21 8. Pay Distribution Possible Actions None!! (Only one choice)

22. 22 9. Summary – New Data Tab New Data

23. 23 9. Summary – Old Data Tab Old Data

24. 24 10. Review Messages & Update

25. 25 11. Post Authorization Notification (PAN)

26. 26 12. Confirmation

27. 27 13. IDOC

28. 28 Things to remember…  Explorer 7 or higher, Firefox or Safari  Access is automatic with regular PPS access  Web entry now available for:  New hire  Rehire  Changes  Transaction may be suspended for one day  Templates  Stay tuned for the next phase, Leaves of Absence and Separations!

29. 29 Resources  PPS Information Web Site http://hr.ucsb.edu/hris/pps.php http://hr.ucsb.edu/hris/pps.php  Coni Edick  coni.edick@hr.ucsb.edu, x3197 coni.edick@hr.ucsb.edu  Lou Browdy  lou.browdy@accounting.ucsb.edu, x2326 lou.browdy@accounting.ucsb.edu  Jo Ann Stark  joann.stark@accounting.ucsb.edu, x2219 joann.stark@accounting.ucsb.edu