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2010 RR Donnelley SEC Hot Topics 2010 Proxy Season Year in Review September 14, 2010 Presenter: Thomas A. Germinario Senior Vice President D. F. King &

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Presentation on theme: "2010 RR Donnelley SEC Hot Topics 2010 Proxy Season Year in Review September 14, 2010 Presenter: Thomas A. Germinario Senior Vice President D. F. King &"— Presentation transcript:

1 2010 RR Donnelley SEC Hot Topics 2010 Proxy Season Year in Review September 14, 2010 Presenter: Thomas A. Germinario Senior Vice President D. F. King & Co., Inc.

2 2 2010 RR Donnelley SEC Hot Topics Important Changes for 2011: Dodd-Frank Wall Street Reform and Consumer Protection Act Proxy Access: Shareholders permitted to include nominees for director elections within issuers proxy solicitation materials. Deadline to submit nominations: no later than 120 and no more than 150 days prior to anniversary of previous years mail date Ownership Threshold: limited to shareholders or groups with 3% ownership for at least three years Who will use?: pension funds, labor funds, individual activists Say on Pay: Companies will be required to seek non-binding shareholder vote on compensation package of named executive officers at first meeting held on or after January 21, 2011. Companies will also be required to seek a vote on a frequency proposal of future say-on-pay votes - one, two or three years. Elimination of the Broker Discretionary Vote on Executive Compensation: Brokers will not be able to vote client shares without instructions on say-on-pay proposals or any compensation proposals. Golden Parachutes: On a merger agenda, shareholders will be permitted to vote on a separate non-binding proposal on any executive pay related to a change-in-control they have not previously approved in addition to the merger proposal itself.

3 3 2010 RR Donnelley SEC Hot Topics Proxy Plumbing Street Name Proxy Distribution: Review NYSE fee schedule and potentially eliminate it in favor of allowing market forces to determine appropriate fees. Non-Objecting Beneficial Owner (NOBO) / Objecting Beneficial Owner (OBO): Cost of anonymity may be borne by the shareholder rather than by the issuer. Stock Loan: Recall shares in time to vote on important matters. Over Voting / Under Voting / Empty Voting: Disclosure of pre or post reconciliation. Advance Notice of Meeting Agenda: Issuers should give advance notice of matters to be voted on to institutions.

4 4 2010 RR Donnelley SEC Hot Topics Proxy Plumbing Voting Audit: Require vote tabulators, securities intermediaries, and proxy service providers to provide each other with access to vote data so investors and issuers can confirm that votes have been received and tallied according to investors voting instructions. Dual Record Date: One record date for determining who is entitled to receive notice of the meeting and a later one for determining who can vote at the meeting. Holders without an economic stake in the matter should not be able influence the outcome of a vote (issue of reconciliation is used in Europe). Proxy Advisory Firms: Should proxy advisory firms register with SEC to alleviate potential conflicts of interest and lack of accuracy and transparency? Should they disclose any potential conflicts? Enhance Fund Voting Disclosure: Provide actual shares voted in N-PX filing.

5 5 2010 RR Donnelley SEC Hot Topics 2010 showed a drop in number of contentious activist situations especially in large cap proxy contests. Source: FactSet Research Systems Inc. As of August, 2010 Proxy Fight Trend Analysis

6 6 2010 RR Donnelley SEC Hot Topics # of Directors Receiving Against/Withhold Recommendations from ISS * Increased recommendations due to tax gross up policy As of August, 2010

7 7 2010 RR Donnelley SEC Hot Topics # of Directors with Less than 50% For Vote * Russell 3000 As of August, 2010

8 8 2010 RR Donnelley SEC Hot Topics Management Compensation Proposals Source: Institutional Shareholder Services (ISS) As of August, 2010

9 9 2010 RR Donnelley SEC Hot Topics Shareholder Proposal: Say-On-Pay Source: Institutional Shareholder Services (ISS) As of August, 2010

10 10 2010 RR Donnelley SEC Hot Topics Management Proposal: Say on Pay Source: Institutional Shareholder Services (ISS) As of August, 2010

11 11 2010 RR Donnelley SEC Hot Topics Shareholder Proposal: Majority Voting Source: Institutional Shareholder Services (ISS) As of August, 2010

12 12 2010 RR Donnelley SEC Hot Topics Shareholder Proposal: Declassify Board Source: Institutional Shareholder Services (ISS) As of August, 2010

13 13 2010 RR Donnelley SEC Hot Topics Shareholder Proposal: Call Special Meeting All proposals in 2010 were at the 10% threshold Issuers were granted a relief from the SEC on the shareholder proposal if there was a management proposal for 25% Source: Institutional Shareholder Services (ISS) As of August, 2010

14 14 2010 RR Donnelley SEC Hot Topics Shareholder Proposal: Act by Written Consent Source: Institutional Shareholder Services (ISS) As of August, 2010

15 15 2010 RR Donnelley SEC Hot Topics Shareholder Proposal: Independent Board Chair Source: Institutional Shareholder Services (ISS) As of August, 2010

16 16 2010 RR Donnelley SEC Hot Topics Independent Chairman of the Board (S&P 500) Source: The Corporate Library

17 17 2010 RR Donnelley SEC Hot Topics Shareholder Proposal: Eliminate Supermajority Provision Source: Institutional Shareholder Services (ISS) As of August, 2010

18 18 2010 RR Donnelley SEC Hot Topics Shareholder Profile Example


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