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Gaelic Show ‘n Tell Workshop held at the National Library, Pretoria 09 September 2010 Maria Shibanda University of Limpopo Millennium Statistics
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Millennium Statistics - Overview What is Millennium Statistics? Types of Statistical Reports Finding and fixing bad codes
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Millennium Statistics A tool for creating a wide range of statistical reports about your millennium database. Database queries can be saved, can be calculated again at any time and may be scheduled to be run at a specific date and time Reports that you can generate are: -How many records were catalogued in a specific time period -Counts of record in each call number range - How many records are for titles in foreign languages Millennium Statistics offers two main modes of operation: -Saved queries: this option is used to create a new query, to run a saved query,to schedule a saved query or to edit a saved query -Results files: this option is used to view the statistical results of the query and to create reports based on these results.
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Millennium Statistics examines and reports on a particular record type when gathering statistics Record types Bibliographic records Order records Item records Checkin records Patron records Course records Authority records Resource records License records
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Types of Statistical Reports Field statistics report Periodic report Cross tabulation report
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Field Statistics Report Reports are based on fixed-length field and call number Track totals of all records in the database Gathers statistics on all fixed-length field in a specified record type
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Field statistical report
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Creating Field Statistics Report
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Field statistics report
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Periodic Report Reports are based on date field contain in the record.eg CATDATE,Created date,Update Date,LCHKIN,ODUE DATE etc Allows limiting the query to only those records in which a selected date field matches a specified range of years, quarters, months or days
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Periodic report on bibliographic records
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Periodic Report on Patron Records
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Cross Tabulation Reports Reports based on crossing two specific fixed fields.eg PTYPE on the vertical lines and Home library on the horizontal lines
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Cross Tabulation Report on Total Checkout
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Finding and Fixing bad codes Bad codes are entries that appear in statistical reports under a heading labelled “Bad code” or “No code” Annually, run a field statistics report for the entire range of records in the database to seek out, clean bad codes and Scat range not in the table.
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Finding and fixing bad codes
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Gap and Call No not in Scat table
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References http://yourIP address/manual/gmstat_main_page.html http://csdirect.iii.com/documentation/milstats.shtml http://csdirect.iii.com/documentation/badcode.shtml http://csdirect.iii.com/documentation/booltroubleshooter.shtml http://csdirect.iii.com/documentation/startmilstats.shtml http://csdirect.iii.com/documentation/scat.shtml
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Thank you marias@ul.ac.za
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