1. E-rate Program Changes 6 th Report and Order Fall 2010

2. 6 th Report and Order I 2010 Schools & Libraries Fall Applicant Trainings 2 6 th Report and Order Overview

3. 6 th Report and Order I 2010 Schools & Libraries Fall Applicant Trainings 3 Leased dark fiber now eligible Makes permanent community use Services to certain residential schools are eligible Indexes funding cap to inflation Pilot program for schools providing offsite wireless access Technology plans only for P2 More on competitive bidding, including gifts Disposal of equipment and SPIN changes Whats Included? Overview

4. 6 th Report and Order I 2010 Schools & Libraries Fall Applicant Trainings 4 6 th Report and Order Improving Broadband Access for All

5. 6 th Report and Order I 2010 Schools & Libraries Fall Applicant Trainings 5 Lease of fiber, lit or dark, is eligible in Telecom or Internet Access from any provider (dark fiber must be lit immediately) Providers can be telcos; state, regional or local networks; or private networks Cannot purchase excess capacity for future growth Maintenance of leased dark fiber is eligible Installation costs within the property line are eligible Modulating electronics for leased dark fiber are not eligible Dark Fiber Access to Broadband

6. 6 th Report and Order I 2010 Schools & Libraries Fall Applicant Trainings 6 Up-front construction costs: – Construction on school or library property is eligible – Construction beyond the property line is ineligible Dark Fiber Construction Access to Broadband

7. 6 th Report and Order I 2010 Schools & Libraries Fall Applicant Trainings 7 Any provider can provide telecommunications over fiber – Includes voice phone service, distance learning, etc. – Includes providers such as state and regional networks, utility companies, and private companies Who can provide fiber? Access to Broadband

8. 6 th Report and Order I 2010 Schools & Libraries Fall Applicant Trainings 8 On Form 470, post for fiber and fiber-based services in both Internet Access and Telecom Services to maximize your pool of providers On Form 471, file in Telecom Services if the provider is a telecommunications carrier or Internet Access for all other providers CIPA reminder: – CIPA compliance is required if selecting services in Telecom Services when used to obtain Internet service or access to the Internet Applying for fiber Access to Broadband

9. 6 th Report and Order I 2010 Schools & Libraries Fall Applicant Trainings 9 Applicants can access broadband through a variety of means When comparing competing bids with different solutions, you should do an apples to apples comparison Total cost for leased dark fiber involves a number of additional costs beyond the lease payments for fiber connectivity, and those costs should be factored into a total-cost comparison across bids. Selecting Broadband Access to Broadband

10. 6 th Report and Order I 2010 Schools & Libraries Fall Applicant Trainings 10 Waiver for FY 2010 is now permanent When schools are not in session, schools may open their facilities to the general public to use E-rate supported services on the schools campus. Schools decide whether or not to provide such access Service must primarily be for educational purposes Schools cannot purchase additional services to support community use – Use must be incidental and not increase E-rate costs Community Use of Schools E-rated Services Improving Broadband Access

11. 6 th Report and Order I 2010 Schools & Libraries Fall Applicant Trainings 11 Community use is limited to non-operating hours and only on campus – School personnel and students must have priority Schools may not charge for use of services or facilities purchased through E-rate though they may charge a fee to offset ineligible costs (e.g. security, additional electricity, etc.) Community Use of Schools E-rated Services Improving Broadband Access

12. 6 th Report and Order I 2010 Schools & Libraries Fall Applicant Trainings 12 Residential schools that service populations facing unique challenges can receive support for service in residential areas (dormitories) of their schools. Eligible populations include: – Schools on Tribal lands – Children with physical, cognitive and behavioral disabilities, and those with medical needs – Juvenile Justice schools, where eligible – Schools with 35% or more students eligible for NSLP Schools can be public or private Funding for Certain Residential Facilities Improving Broadband Access

13. 6 th Report and Order I 2010 Schools & Libraries Fall Applicant Trainings 13 Funding has been capped at $2.25B since 1999 Starting with FY 2010, the cap will be increased based on the Dept of Commerce Gross Domestic Product numbers. Cap will not decrease in event of deflation FCC will announce the increase annually For FY 2010, inflation is deemed 0.9% New cap for FY 2010: $2,270,250,000 This increase is in addition to any rollover funds Indexing the Funding Cap to Inflation Improving Broadband Access

14. 6 th Report and Order I 2010 Schools & Libraries Fall Applicant Trainings 14 Pilot allows up to $10M in FY 2011 to support innovative and interactive off-premise wireless device connectivity for schools and libraries. FCC will use the pilot to gather more information about issues affecting such use to determine whether such services should permanently be eligible for E-rate support. FCC will require data reporting by those selected Strong preference given to those who have implemented or in the process of implementing such programs E-rate Deployed Ubiquitously (EDU) 2011 Pilot Program Improving Broadband Access

15. 6 th Report and Order I 2010 Schools & Libraries Fall Applicant Trainings 15 Two-step application process. – FCC will publish due dates for first part of application process in a Public Notice – Applicants will then submit detailed information about their programs directly to the FCC – Applicants must then also apply for E-rate following the regular E-rate rules and timeframes. – File for additional services on separate Form 471 – Add EDU2011 to your form identifier EDU2011 – How to Apply Improving Broadband Access

16. 6 th Report and Order I 2010 Schools & Libraries Fall Applicant Trainings 16 Rules: – Competitive bidding rules for applicants who already have legally binding agreements with existing providers for these services are waived. – Other rules may be waived to the extent necessary to run the program – CIPA continues to apply EDU 2011 – How to Apply Improving Broadband Access

17. 6 th Report and Order I 2010 Schools & Libraries Fall Applicant Trainings 17 Application must contain: – Description of current program – All costs associated with the program – Technology Plans – Explanation of CIPA compliance – Internal policies and procedures for Acceptable Use – Curriculum objectives – Student performance data collected on effectiveness EDU 2011 – How to Apply Improving Broadband Access

18. 6 th Report and Order I 2010 Schools & Libraries Fall Applicant Trainings 18 FCC will select winners and will notify USAC. These applicants will not be required to cost-allocate Internet Access provided off-site Applicants must still pay non-discounted share EDU 2011 – Selection and Award Improving Broadband Access

19. 6 th Report and Order I 2010 Schools & Libraries Fall Applicant Trainings 19 6 th Report and Order Streamlining and Simplifying

20. 6 th Report and Order I 2010 Schools & Libraries Fall Applicant Trainings 20 New requirements apply for FY 2011 and beyond No longer required for: – Priority One (Telecom and Internet Access) Still required for: – Priority Two services (internal connections and Basic Maintenance of Internal Connections) Beware of potential bucket switches – P1 on-premise equipment moved to Internal Connections Technology Plans Streamlining & Simplifying

21. 6 th Report and Order I 2010 Schools & Libraries Fall Applicant Trainings 21 Who needs a written plan prior to the Form 470 posting? – Applicants citing their own Form 470: If P2 services are all included in current tech plan, and the plan covers at least part of the upcoming funding year, then a new tech plan not needed prior to posting If new P2 services requested are not in tech plan, then must have a written plan prior to posting – Applicants citing a State-filed Form 470: Not needed prior to posting of state-filed Form 470 Technology Plan Timing Streamlining & Simplifying

22. 6 th Report and Order I 2010 Schools & Libraries Fall Applicant Trainings 22 Technology Plan Approval – no change – All applicants requesting Priority 2 services, must have an approved plan that covers at least part of the upcoming funding year prior to the start of service, or the filing of the Form 486, whichever comes first. Technology Plan Timing Streamlining & Simplifying

23. 6 th Report and Order I 2010 Schools & Libraries Fall Applicant Trainings 23 Four Required Elements – Applicants no longer have to include a section on budget – This information is covered by certification on necessary resources (I certify that the entities I represent or the entities listed on this application have secured access to all of the resources to pay the discounted charges …) Technology Plan Streamlining & Simplifying

24. 6 th Report and Order I 2010 Schools & Libraries Fall Applicant Trainings 24 A lot of districts are in telecommunications regions A lot of regions have Priority 2 equipment on-premise and leased funded under Priority 1 If SLD should change designation of equipment to Priority 2 all member districts will need approved technology plans Technology planning is a good practice and is strongly recommended Districts will still need a technology plan for E2T2 What to do in Minnesota for technology planning Streamlining and Simplifying

25. 6 th Report and Order I 2010 Schools & Libraries Fall Applicant Trainings 25 Do Bridge Plan for July 1, 2011 – June 30, 2012 Start working on plan for July 1, 2012 – June 30, 2015 Toolkit for Technology Planning under development Data collection instruments under development No longer need to include budget in plan for E-rate What to do in Minnesota for technology planning Streamlining and Simplifying

26. 6 th Report and Order I 2010 Schools & Libraries Fall Applicant Trainings 26 Assessment of technology needs Staff development plans Goals and objectives for technology Evaluation process for the technology plan But dont forget about CIPA requirements (filter & policy) E-Rate Technology Planning Requirements Streamlining & Simplifying

27. 6 th Report and Order I 2010 Schools & Libraries Fall Applicant Trainings 27 Form 470 – All must continue to use the Form 470 process – New, streamlined Form 470 will be available for use for FY 2011 New form currently awaiting OMB approval Applicants that file Forms 470 prior to effective date do not need to refile Applicants that file Form 470 after the effective date MUST use the new form Competitive Bidding Process Streamlining & Simplifying

28. 6 th Report and Order I 2010 Schools & Libraries Fall Applicant Trainings 28 Disposal or resale is permitted no sooner than five years after installation date Applicants may receive payment or other consideration in return for disposal Applicants are not required to use equipment for five years, nor are they required to dispose of equipment after five years. No notification to USAC is needed, but update your asset registers This does not change the requirement to report transfers of equipment made less than three years from purchase Disposal of Equipment Streamlining & Simplifying

29. 6 th Report and Order I 2010 Schools & Libraries Fall Applicant Trainings 29 New Order codifies that competitive bidding process must be fair and open. – All potential bidders must have access to the same information and must be treated in the same manner throughout the procurement process – Additions or modifications to the Form 470/RFP must be made available at the same time and in a uniform manner to all potential bidders Fair and Open Competitive Bidding Rule Streamlining & Simplifying

30. 6 th Report and Order I 2010 Schools & Libraries Fall Applicant Trainings 30 Rule violations include (but are not limited to): – Applicant has relationship with the service provider that unfairly influences the outcome of the competition or provides them with inside information – Someone other than the applicant (or their representative) prepares, signs and submits the Form 470 – Service provider is listed as the contact on the Form 470 and the provider is allowed to bid Fair and Open Competitive Bidding Rule Streamlining & Simplifying

31. 6 th Report and Order I 2010 Schools & Libraries Fall Applicant Trainings 31 Rule violations include (but are not limited to): – Service Provider prepares applicants Form 470 or participates in the bid evaluation or vendor selection process in any way – Applicant turns over the competitive bidding process to a service provider – Applicant employee with a role in the selection process has an ownership interest in a vendor seeking to provide the services Fair and Open Competitive Bidding Rule Streamlining & Simplifying

32. 6 th Report and Order I 2010 Schools & Libraries Fall Applicant Trainings 32 Rule violations include (but are not limited to): – Applicant does not describe the desired products and services with sufficient specificity to enable interested parties to bid. – List is not exhaustive and are meant as examples Fair and Open Competitive Bidding Rule Streamlining & Simplifying

33. 6 th Report and Order I 2010 Schools & Libraries Fall Applicant Trainings 33 Gifts – Receipt of gifts by applicants from service providers and potential service providers is a competitive bidding violation. – Must follow the stricter of state/local or FCC rules – Applies per funding year – Exceptions mirror Federal Government regulations Modest refreshments not offered as part of a meal (eg coffee and donuts at a meeting) are OK Items with little or no intrinsic value such as certificates and plaques are OK Fair and Open Competitive Bidding Rule Streamlining & Simplifying

34. 6 th Report and Order I 2010 Schools & Libraries Fall Applicant Trainings 34 Gifts – Exceptions: Items worth $20 or less (meals, pencils, pens, hats, t- shirts etc) as long as those items do not exceed $50 per funding year per employee from any one source (service provider) are OK. This means all gifts from all employees, officers, representatives, agents, independent contractors, or directors of the service provider. Fair and Open Competitive Bidding Rule Streamlining & Simplifying

35. 6 th Report and Order I 2010 Schools & Libraries Fall Applicant Trainings 35 Gifts – Gift prohibitions are always applicable, not just during the competitive bidding process – Prohibition includes soliciting and receiving any gift or other thing of value from a service provider participating in or seeking to participate in the E-rate program. – Service providers may not offer or provide any gifts to applicant personnel involved in E-rate Fair and Open Competitive Bidding Rule Streamlining & Simplifying

36. 6 th Report and Order I 2010 Schools & Libraries Fall Applicant Trainings 36 Gifts – Gifts to family and friends when those gifts are made using personal funds of the donor (without reimbursement from the employer) and are not related to a business transaction or business relationship are also exempt. – Gift rules are not intended to discourage companies from making charitable contributions to schools, as long as those contributions are NOT directly or indirectly related to an E-rate related procurement. Fair and Open Competitive Bidding Rule Streamlining & Simplifying

37. 6 th Report and Order I 2010 Schools & Libraries Fall Applicant Trainings 37 Gifts OKGifts NOT OK Coffee and donuts at a presentationMeal at presentation over $20 Door Prize: Ball cap worth $20 or lessDoor Prize: $30 gift card Certificate or plaque presented at conference Gold watch given as thank you gift Travel, food or lodging at conference, even if you are speaking on behalf of the provider Pens handed out a conference worth $20 or less Conference giveaways: any item exceeding $20 in value (eg briefcase) Holiday present to sibling, not reimbursed by company, paid with own funds Customer Appreciation meal/gift exceeding $20 Gift Examples Simplifying and Streamlining

38. 6 th Report and Order I 2010 Schools & Libraries Fall Applicant Trainings 38 Gifts OKGifts NOT OK Joe Applicant get $18 lunch from Larry, the Cable Guy. No other meals or gifts during the funding year from anyone employed by, or representing, the Cable Company. No Rule Violation = Total gift below $20 and $50 threshold. Joe Applicant get $12 lunch from Larry, the Cable Guy three times during the funding year. (Total: $36 total). Larrys boss, takes Joe to lunch for $18. (Total from Cable Company: $54). Rule violation = exceeded $50 threshold Jane Applicant wins mousepad at a conference from Internet R Us. (Value = $8) Jane Applicant also receives $15 box of chocolates from Internet R Us. No Rule Violation = Both below $20 and did not exceed $50 threshold. Jane Applicant wins a wireless mouse and mousepad at a conference from Internet R Us. (Value = $24 +$8) Rule violation: One gift exceeded $20 threshold. Gift Examples Simplifying and Streamlining

39. 6 th Report and Order I 2010 Schools & Libraries Fall Applicant Trainings 39 Gifts OKGifts NOT OK Joe Applicant attends a conference and picks up a free ballpoint pen and stress ball from a company hes never heard of. No further gifts are given. No Rule Violation = Total gift below $20 and $50 threshold. Joe Applicant is invited to a customer appreciation lunch at a seminar. Meal value = $22 Rule violation = exceeded $20 threshold Jane Applicant received a bag of peaches in the summer from a provider. Value of peaches = $10 No other gifts are given by anyone from that company for the rest of the funding year. No Rule Violation = Below $20 and did not exceed $50 threshold. Jane Applicant is invited to speak at a conference regarding services she gets from a provider. The provider offers to pick up travel costs. Rule violation: Total gift exceeded $20 threshold. Gift Examples Simplifying and Streamlining

40. 6 th Report and Order I 2010 Schools & Libraries Fall Applicant Trainings 40 Pre-commitment SPIN changes – Corrective SPIN changes only (ie. data entry errors) Post-commitment SPIN changes – Operational SPIN changes Must have legitimate reason to change, such as Breach of Contract or provider unable to perform and Must select provider with next highest point value in evaluation SPIN Changes Streamlining & Simplifying

41. 6 th Report and Order I 2010 Schools & Libraries Fall Applicant Trainings 41 Order adopts the FY 2011 Eligible Services List Priority 1 – Leased dark fiber is eligible as described above – Telecommunications now two categories on ESL Telecommunications Services can only be provided by an eligible telecommunications carrier Telecommunications can be provided by a non- telecommunications carrier via fiber in whole or in part Eligible Services Eligible Services List

42. 6 th Report and Order I 2010 Schools & Libraries Fall Applicant Trainings 42 Leased Dark Fiber included as Telecommunications on the FY2011 Eligible Services List Support for the lease of fiber, whether lit or dark, as a priority one service, from any entity On the FCC Form 471, applicants should select the Telecom box if the leased fiber is provided by a telecom carrier In all other cases, the applicant should select the Internet Access box Leased Dark Fiber for FY 2011 Whats New

43. 6 th Report and Order I 2010 Schools & Libraries Fall Applicant Trainings 43 Dark fiber must be lit immediately Does NOT allow for unneeded capacity or warehouse dark fiber for future use Maintenance costs of dark fiber and installation costs to hook up the dark fiber are eligible – This includes charges for installation within the property line Modulating electronics for leased dark fiber are not eligible Leased Dark Fiber for FY 2011 Whats New

44. To edit this footer, select the View tab, then Slide Master and edit the first Master Slide. 44 Installation costs to hook up the dark fiber is eligible including charges within the property line Leased Dark Fiber Installation Diagram Whats New

45. 6 th Report and Order I 2010 Schools & Libraries Fall Applicant Trainings 45 Support for equipment and cabling on-site that transport information to classrooms or public rooms of a library Does NOT include end-user components such as computers Subject to the Two-in-Five RuleTwo-in-Five – Entities can only receive funding every two out of five years Priority Two – Internal Connections Overview

46. 6 th Report and Order I 2010 Schools & Libraries Fall Applicant Trainings 46 Web hosting – Remains eligible – Allows additional functionality of discussion boards, instant messaging and chat – Content remains ineligible, including searching of databases such as gradebooks, encyclopedias etc. – Support for applications necessary to run online classes or collaborative meetings is also ineligible Eligible Services Eligible Services List

47. 6 th Report and Order I 2010 Schools & Libraries Fall Applicant Trainings 47 Wireless Internet Access Applications – Remain ineligible – Wireless Internet Access service and data charges for a service that is solely dedicated to access an ineligible functionality is also ineligible For example, cellular data circuits used to support GPSs on busses or student attendance are fully ineligible Ineligible Services Eligible Services List

48. 6 th Report and Order I 2010 Schools & Libraries Fall Applicant Trainings 48 Enhanced Firewalls, Intrusion Detection and Prevention Devices and Anti-Virus and Anti-Spam software – All fully ineligible – Basic firewalls that are bundled with Internet access remain eligible Ineligible Services Eligible Services List

49. 6 th Report and Order I 2010 Schools & Libraries Fall Applicant Trainings 49 Unbundled Warranties – Separately priced warranties allows for broken equipment to be fixed or replaced are ineligible. – This is a type of retainer and not actual maintenance service performed. – Funding requests for routine maintenance will continue to be funded. Ineligible Services Eligible Services List

50. 6 th Report and Order I 2010 Schools & Libraries Fall Applicant Trainings 50 Unbundled Warranties – Applicants that can estimate number of maintenance hours per year for their equipment, based on current life of equipment and history of needed repairs, can seek funding for upfront costs on service contract designed to cover this estimate and upkeep. – Reimbursement will be paid on actual worked performed and hours used only. Ineligible Services Eligible Services List

51. 6 th Report and Order I 2010 Schools & Libraries Fall Applicant Trainings 51 Unbundled Warranties – For example, school determines they need 30 hours of maintenance for a router but only use 20 USAC will reimburse for 20 hours only – Manufacturers warranties of no more than three years and included in the equipment purchase are eligible. Scheduling services are ineligible Online backup solutions are ineligible Ineligible Services Eligible Services List

52. 6 th Report and Order I 2010 Schools & Libraries Fall Applicant Trainings 52 The complete list of services and products eligible for E- rate support will only be listed in the ESL from now on, and not elsewhere in the rules. USAC will submit the ESL to the Commission by March 30 of each year ESL can be released through Public Notice or Order – Stakeholders will continue to be able to provide comment on future ESLs. Administrative Changes for the ESL Eligible Services List

53. E-Rate Program Revised FCC Forms 470 and 471 Fall 2010 Applicant Trainings

54. 6 th Report and Order I 2010 Schools & Libraries Fall Applicant Trainings 54 Form timelines General format changes Changes common to both forms Form 470 – Deleted fields – Additions and changes Form 471 – Additions and changes – FCC Registration Number Revised FCC Forms 470 and 471 for FY2011 Overview

55. 6 th Report and Order I 2010 Schools & Libraries Fall Applicant Trainings 55 Individual school School district Library Consortium Statewide application for (two-letter state code) _____ – All public schools in state – All non-public schools in state – All libraries in state Eligible Entities/Type of Application (Additions in red) Changes Common to Both Forms

56. 6 th Report and Order I 2010 Schools & Libraries Fall Applicant Trainings 56 – Public – Private – Charter – Tribal – Head Start – State Agency You must check at least one option You may check multiple options Recipient(s) of Services (check all that apply) Changes Common to Both Forms

57. 6 th Report and Order I 2010 Schools & Libraries Fall Applicant Trainings 57 Applicant will now identify a consultant that is assisting the applicant with the application process Client Service Bureau can quickly assign a consultant registration number (CRN) – Each consulting firm has a CRN – If the firm has multiple employees, the individual employee who assisted with the form is also identified – In the last block, a checkbox has been added to indicate if the consultant is also the authorized person Consultant Information Changes Common to Both Forms

58. 6 th Report and Order I 2010 Schools & Libraries Fall Applicant Trainings 58 I certify that, if required by Commission rules, all of the individual schools and libraries receiving services under this form are covered by technology plans that do or will cover all 12 months of the funding year, and that have been or will be approved by a state or other authorized body, or an SLD-certified technology plan approver, prior to the commencement of service OR I certify that no technology plan is required by Commission rules. Technology plan certification Changes Common to Both Forms

59. A New Way to Safeguard the USF I 2010 Schools & Libraries Fall Applicant Trainings59 PQA and BCAP A New Way to Safeguard the USF

60. 6 th Report and Order I 2010 Schools & Libraries Fall Applicant Trainings 60 How will USAC meet its regulatory requirements? – Payment Quality Assurance (PQA) Program – Beneficiary and Contributor Audit Program (BCAP) Preserving the integrity of the USF PQA and BCAP

61. 6 th Report and Order I 2010 Schools & Libraries Fall Applicant Trainings 61 Covers all four programs Measures accuracy of payments to program applicants Evaluates eligibility of applicants who received payments High-level testing of information from program participant Scope of procedures tailored to ensure reasonable cost, while meeting IPIA requirements for sample size and precision Payment Quality Assurance Program (PQA): PQA and BCAP

62. 6 th Report and Order I 2010 Schools & Libraries Fall Applicant Trainings 62 Formal audit program designed to evaluate USF beneficiary compliance with Commission rules Covers all four programs and contributors Audit type and scope of work are tailored to program risk elements, size of disbursement, etc. – Utilizes Performance audits and Agreed Upon Procedures audits – Recognizes that one size does not fit all Beneficiary and Contributor Audit Program (BCAP) PQA and BCAP

63. 6 th Report and Order I 2010 Schools & Libraries Fall Applicant Trainings 63 Questions?

64. 6 th Report and Order I 2010 Schools & Libraries Fall Applicant Trainings 64 Thank you!