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Scheduling w/Excel Admin Choice for Specials Bob Cornacchioli bcornacchioli@gmail.com www.derotechnical.com
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Participants will learn: Alternative method of scheduling Mostly elementary schools Learn scheduling language Move from a 1 day/1 period to a M –F schedule with many periods per day. Discuss Mass Enrolling students Target Audience - Admin and Secretaries www.derotechnical.com www.derotechnical.com for more resources
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Bob Cornacchioli CEO - DERO Technical Services Contractor- PowerDataSolutions - ANCGroup Trainer - Pearson Systems Evangelist/Process Assistant- Level Data Marketing- ParkBench Software Director of Technology and Media Services – Shrewsbury Public Schools (16 yrs) PowerSchool Administrator ( 6 yrs)
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Filling in the NCAA Brackets - $10 Having Kansas playing an 11 th seed to get in the Final Four- $10 Being in Junction City on the night of the NCAA Championship PRICELESS $@#@#!!!!!
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Scheduling with Excel Courses - Sections Teachers Numbers - Rooms Days-Expressions - Periods Dependent Sections EOY - Mass Enroll
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What do you have now?
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Or this?
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Convert it to this! Course Name Course Number Term Length Expression- When does it meet? HR(1-6) would place a for each day Teacher Room – Where does it meet? Grade Level – N/A Section Number- VIP!!! Plenty of ideas here!! Max Enrollment Dependent Sections- If enrolled in this class students would also get these courses
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Bell Schedule Gray means w/HR Teacher PERIODSPERIODS 7(A) 3(C) 3(E) 8(B), 7(D)
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Unique Course Number Schema 65601 First two digits = Content Area Middle digit = School ID Last two digits = Grade Level Highlands = 0 Smith = 1 Riverside = 2 Thorpe = 3 Great Oak =4 65000, 65001, 65002, 65003, 65004, 65005 65100, 65101, 65102, 65103, 65104, 65105 65200, 65201, 65202, 65203, 65204, 65205 65300, 65301, 65302, 65303, 65304, 65305 65400, 65401, 65402, 65403, 65404, 65405 Can be used for AM/PM K etc This is important for assigning standards to classes as well!
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Sections Schema Art Music Media PE Morning Meeting
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Sections Schema: Period-Cycle-HR Art Music Computers PE Homeroom 52101 1 st # = Period 5 2 nd # = Cycle Last 3 #s = HR
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Bell Schedule Gray means w/HR Teacher PERIODSPERIODS 7(A) 3(C) 3(E) 8(B), 7(D)
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D ep en de n t Morning Meeting – HR (M-F) When a new student arrives MASS ENROLL into Morning Meeting Section And Students automatically get All Dependent Sections SectionsSections
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Scheduling Spreadsheet
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Term ID Term ID = Scheduling Year 2006= 1600, 2009=1900 What if a course last less than a full year, what would the term ID be?
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Term IDs for Less than Full Year Courses! Full Year Course = 2100 T1 =2101, T2=2102, T3=2103 C1=2104, C2=2105, C3=2105, C4=2106, C5=2107, C6=2108
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If you are importing – double Full Year Course = 1900 T1 =1901, T2=1902, T3=1903 C1=1904, C2=1905, C3=1905, C4=1906, C5=1907, C6=1908 Your numbers have to match
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Importing Schedule into PowerSchool 1.Special Functions 2.Importing and Exporting 3.Quick Import 4.Table- Sections (Master Schedule) 5.Find TXT file ( converted XLS file ) 6.Match column names to those in PS
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Import into the Sections (Master Schedule) Never REMOVE
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Suggested Field Map Removes Column Headers that were used in Excel Name is not used in PS, but I use it as a visual clue. Do you know your teacher numbers?
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After Import – RED is BAD! 1.After importing PowerSchool displays a page with your results. 2.RED is an error and it clearly tells you ( HA!) what these mean. Go slow its doable 3.Typical Errors: – Bad teacher numbers – Expression is wrong – Term ID is wrong/not set
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Mass Enroll: Power of Depend_Sec 95701.1 gets 98701.1,65701.1,70701.1,92701.1,60701.1
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1. Before EOY, with lists in hand, select current grade level. 2. From the function options choose Select Students by Hand GOT LISTS!
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WITH LISTS… 1.Hold the Command Key down on a Mac 2.Select each student in Mrs. Jones Grade 1 HR for next year 3.Select Function Options at the bottom
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Mrs. Jones Grade 1 HR for 2011
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Accessing Your Stored Selections 1.Stored Selections 2.Check in your selections 3.Go Functions to Mass Enroll AFTER EOY AFTER EOY AFTER EOY
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Mass Enroll Function AFTER EOY AFTER EOY AFTER EOY 1.Course.Section this identifies your teachers/rooms and periods 2.Enrollment Date – NORMALLY first day of school. 3.This date is always the date of your action, you must change it!
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Questions and Answers
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