1. Mark D. Higdon Gina F. Merseal, PMP

2.  SiteManager Materials Management  Production April 16, 2007 (2.25 Years)  Implementation Methodology  All at once production  Flip the switch

3.  Team Hierarchy

4.  Production April 6, 2009 (8 Months 1 Week)

5.  Timeline  Preliminary Project Meeting - July 30, 2008  Project Start Date – July 30, 2008  Implementation Tasks – September 23, 2008  Training 5 Weeks – March 2, 2009 – April 3, 2009  Production Placement - April 6,2009 ▪ Two weeks early!

6.  Team Hierarchy

7.  Resources  KYTC 28 ▪ 1 Leader ▪ 1 Technical Lead ▪ 6 Key Implementation, System Administration, Action teams (includes Project Sponsor) ▪ 19 Data Identification, Testing, and Training  ITI 17 ▪ 1 Project Manager ▪ 2 ITI Liaisons ▪ 2 Key Technical Support ▪ 12 Additional

8.  Implementation Methodology  All at once production  Flip the switch

9.  Preliminary Project Meeting  Implementation Team Training  Procedure Development and Revisions  Change, Transition, and Communication Plan  Data Population  Environment Upgrades  Material Test Template Updates  Customization Development  Interface Upgrade

10.  Revised Support Plan  Testing  Training Material Development  Training Classes  Production Placement  Post Production Activities

11.  Data Population  Spreadsheets (Lab)  Synchronization, Overlap, Completeness

12.  Material Test Templates  Grid View (Attributes vs. Syntax)  Numeric Field Template Status  Customizations  Test Results Tab (View Only Sample)  Code Tables  Large impact on LIMS Workflows (understanding)

13.  Testing  Don’t park car under tree in ice storm  Trainers, Key Lab Personnel

14.  Training ▪ Just In Time Training ▪ Trained 450 people ▪ 5 weeks

15.  Implementation Methodology  Appropriate in size  Used more webinars and conference calls

16.  Production Placement  Upgrade Back Up Plan (Batch File vs. Auto Push)  KY Core & ITI Weekend Preparedness

17. Mark D. Higdon Kentucky Transportation Cabinet Division of Materials 1227 Wilkinson Boulevard Frankfort, KY 40601 Phone: (502) 564-3160 Fax: (502) 564-7034 Mark.Higdon@ky.gov http://transportation.ky.gov/materials