1. Sakai Deployment University of Michigan John Leasia jleasia@umich.edu SEPP Baltimore Conference June 8-10, 2005

2. June 8, 2005 2 UM Sakai deployment History – ‘classic’ to Chef to CTools Usage Fall rollout of 2.0 Config files

3. June 8, 2005 3 Collaboration @ UM 19981991 - 19971999200020012002200320042005 SPARC Science of Collaboratories Sakai Worktools (Notes Based)WTNG Coursetools (Notes Based) CTNGCHEF 1CHEF 2 NMI Grid Portal NEESGrid

4. June 8, 2005 4 Fall 1999 University of Michigan releases first homegrown CMS, UM Coursetools, built in Lotus Notes Fall 2000 UM releases first project management system, UM WorkTools, built in Lotus Notes Historical Background

5. June 8, 2005 5 CHEF-Based NEESGrid Software

6. June 8, 2005 6 Bringing the lab to the classroom Bringing the lab to the classroom

7. June 8, 2005 7 Historical Background Growth in usage  Issues with development 2001 - Chef project initiated Fall 2002 (Chef beta)  275 users, 8 class sites Winter 2003 (Chef 1.0)  500 users, 20 class sites

8. June 8, 2005 8 Historical Background Fall 2003  Coursetools Next Generation  Pilot comprised of 212 course sites  Approximately 8,000 users  Run concurrently with legacy system hosting 1,423 course sites

9. June 8, 2005 9 Historical Background Winter 2004  Pilot expanded to 260 sites  Approximately 10,800 users  Heaviest usage in Engineering, Medicine, LSA  More complex usage as evidenced in faculty trying to do new and different things with the functionality  Increasing number of project sites set up

10. June 8, 2005 10 Historical Background Fall 2004  Sakai 1.0 released in full production (UM version - CTools)  1,645 course sites with approximately 23,818 users  2,055 project sites (number users unknown)  Heaviest usage in LSA, Business, Engineering

11. June 8, 2005 11 Sakai Users @ Michigan Fall 2005 (Sakai 1.0 / CTools 2.0)  15,000 users Winter 2005 (Sakai 1.5 / CTools 2.1)  25,000 users  1591 course sites  2810 project sites  Average student logs in 1.77 times a day for an average of 43 minutes per session  5,000 users per day Friday and Saturday  15,000 users per day Monday and Tuesday

12. June 8, 2005 12 Unique Visitors by Day

13. June 8, 2005 13 Fall 2004 Max Users & Site Setup

14. June 8, 2005 14 Usage Stat during Fall 2004 um.Coursetools (legacy)  891 course sites serving 1,412 sections  67% candidate users have um.Coursetools course component  Users per day: 17,100 during peak usage CTools (Sakai)  1,645 course sites serving 2,356 sections  59% candidate users have CTools course component  Users per day: 12,000

15. June 8, 2005 15 Winter 2005 Max Users & Site Setup

16. June 8, 2005 16 Winter 2005 Session Counts

17. June 8, 2005 17 Summer 2005 Max Users & Site Setup

18. June 8, 2005 18 CTools Winter 05 CTools 2.2 based on Sakai 2.0  Roll to production June 29 Med School requirement  Point (bug fix) releases as needed up to start of Fall term Sept 6 QA’d critical fixes only Legacy system turned off

19. June 8, 2005 19 CTools Support Structure  User support structured in 2 Tiers Tier 1- Part-time graduate students cover front line requests Tier 2- Full time employees oversee Tier 1 and coordinate support issues/resources Resources  Full time support staff - 2.75  Part time support staff- (90 hours temp per week)  Documentation-.75  Training/Consultation.75

20. June 8, 2005 20 CTools Support Coverage  USE Lab staffed M-F, 9 a.m. - 5 p.m with spot coverage in evening  Sat. & Sun. 9-5 coverage provided by Tier 1 staff Primary Support Methods  Email  Phone  Online feedback forms  Walk-in consultation  Training/Consulting  Documentation, tutorials, and best practice guides  Academic Technology Commons Group

21. June 8, 2005 21 CTools Support Footprints

22. June 8, 2005 22 CTools Support More info on CTools Support  Breakout session 3 – User Support Thursday 13:30 – 14:30 Stephanie Teasley Sean Demonner Hannah Reeves

23. June 8, 2005 23 UM – current environment

24. June 8, 2005 24 UM – current environment 9693 total worksites  GradTools related93  Project worksites3876  Class worksites5111

25. June 8, 2005 25 UM – current environment

26. June 8, 2005 26 UM – current environment Hardware config

27. June 8, 2005 27 UM CTools – Sakai configurations UMIAC Library reserves, GradTools User, worksite types Tools we’ve exposed Property overrides – sakai.properties

28. June 8, 2005 28 UM CTools External provider – Registrar roster data Behind Cosign single sign-on authentication Ctools UMIAC Registrar 1 per day As needed

29. June 8, 2005 29 UM CTools Library Reserves tool  Specially configured News tool GradTools  Dissertation process tracking – workflow UM specific configurations

30. June 8, 2005 30 Library Reserves Demo Thursday 17:00 – 18:30

31. June 8, 2005 31 GradTools http://gradtools.umich.eduhttp://gradtools.umich.edu for info Demo Thursday 17:00 – 18:30

32. June 8, 2005 32 UM CTools configurations Site types  project, course  gradToolsRackham, gradToolDept, gradToolStudent User types  guest (friend), uniqname, colleague Roles  Course – Owner, Instructor, Assistant, Affiliate, Student, Observer  Project – Owner, Organizer, Member, Observer  GradToolsRackham – Dean, Staff  GradToolsDepartment – Dean, Staff  GradToolsStudent – Committee_member, Student

33. June 8, 2005 33 UM CTools configurations Tools exposed in worksites (1.5) Course Home Schedule Announcements Resources Discussion Assignments Dropbox Chat Room Email Archive Library Reserves News WebContent Site Info Help Project Home Schedule Announcements Resources Discussion Assignments Dropbox Chat Room Email Archive News WebContent Site Info Help Add for 2.0 (CTools 2.2) Syllabus Gradebook Melete Pilot Test/Quizzes Configured in each tool’s registry file

34. June 8, 2005 34 UM CTools configurations My Workspace tools in 1.5 (edit the !user. sites) Adding for CTools 2.2  Webmail  My AFS (WebContent tools pointing to UMich webmail and AFS space)

35. June 8, 2005 35 UM CTools configurations Unit skins Affiliates Support email address ….  toolOrder.xml toolOrder.xml  sakai.properties 1.5 sakai.properties  sakai.properties 2.0 sakai.properties

36. June 8, 2005 36 UM CTools configurations Skins

37. June 8, 2005 37 UM CTools configurations Skins

38. June 8, 2005 38 UM CTools configurations A look at CTools  Provider id  User, site types

39. Sakai Deployment University of Michigan John Leasia jleasia@umich.edu SEPP Baltimore Conference June 8-10, 2005