1. Enterprise Portal Training Enterprise Portal Collaboration Server Use arrows to go forward or back

2. Prior to beginning the Enterprise Portal Collaboration training, please review the 10.0 Portal Overview Presentation. The Portal Overview Presentation will introduced you to the basic components of the Portal and how users interact with them on various levels. Introduction to Collaboration Server

3. The Collaboration Server is one of the activity servers available in the Enterprise Portal. The Collaboration Server allows Project members to share information with others. These Projects are web-based workspaces that provide the tools required to effectively and efficiently share information. Collaboration also provides powerful notification and subscription services to notify members when colleagues have made contributions or changes. Introduction to Collaboration Server

4. To access the Portal open Internet Explorer browser and go to the following URL. http://www.portal.state.pa.us Introduction to Collaboration Server

5. If you are not already logged into the Portal, you will need to login Introduction to Collaboration Server

6. Once logged into the Portal, you can access all Collaboration Projects for which you have been given permissions. The following matrix describes permissions for each level of access for each functional area: All Collaboration objects have five levels of access: No Access, Read, Write, Edit, and Admin. Each access level above No Access inherits the rights from all lower access levels. Introduction to Collaboration Server

7. Read (Guests)Write (Members)EditAdmin (Leaders) ProjectsView project Save project, Modify project properties Create announcements Delete announcements Edit announcements Publish project to the portal CalendarView Calendar Notify other users about an event. Create events Attach files and discussions Modify event propertiesDelete events Configure Calendar security TasksView Tasks Notify other users about a task or task list. Create tasks Claim tasks Attach files and discussions Update task status assigned to user Modify task list and task properties Create task lists Assign owners Copy task lists Delete task lists and tasks Move task lists Configure task list security Import and export task lists FoldersView folders Notify other users about changes made to the contents of the folder. Add files to folders Upload documents Create new Microsoft Office documents Create folders Modify folder properties Rename folders Copy folders Delete folder Move folders Configure folder security DocumentsView files Notify other users about the file. Check files in and out Undo check-out WebEdit Attach task lists and discussions Modify file properties Create shortcuts Publish to Knowledge Directory Revert files to previous versions Copy files Delete files Move files Configure file security Delete previous versions of the file DiscussionsView Discussions Notify other users about the file. Post messages Reply to messages Attach task lists and files Modify discussion properties Create new discussions Export discussions Copy discussions Delete discussions and messages Move discussions Configure discussion security Edit messages Approve or reject messages ReadWriteEditFull Control Introduction to Collaboration Server

8. By Default, Collaboration Projects are sized at 2 GB when initially set up. Collaboration Project Leaders will receive a notification when a Project exceeds 85% of it’s maximum size. If this occurs, the Enterprise Portal team can increase the size to a maximum of 4 GB.

9. This concludes the introduction to the Enterprise Portal Collaboration Server and Collaboration Project Access Levels. See the additional Enterprise Portal Collaboration training documents to gain the necessary knowledge needed to work with Collaboration Projects. End Introduction to Collaboration Server