1. 1 HUMAN RESOURCES ACTION PROCESSOR (HRAP) FOUNDATION LEVEL TRAINING

2. 2HR Actions Processes Roadmap To Success Drive Your Own Learning Travelers on today’s journey will discover New Business Processes, how SAP roles are changing and arrive at the rest stop where they can make decisions about continuing their journey on their Road To Success Procurement Place Procurement Place HR Highway Budget Boulevard Budget Boulevard ESS Expressway MSS Mall MSS Mall Payroll Parkway Payroll Parkway e-Learning Academy e-Learning Academy Rest Stop

3. 3HR Actions Processes Agenda  Human Resource Action Processor Responsibilities/Task  Logging on to HRAP  How to Navigate in HRAP  Access Employee data  Adobe Interactive Forms & HR Actions  Key Improvements  Next Steps  Question & Answer  Course Evaluation and Appraisal

4. 4HR Actions Processes Role Responsibilities/Tasks  Create, execute and delimit HR activities/processes –Replaces current ZPAF process  Utilize the HR Administrative Services (HRAS) function to create, execute and delimit HR activities/processes  Complete Position Request Forms  Generate Reports  Create, View, and Manage employee’s data –roles (i.e. inservice facilitator, benefit coordinator, etc.) and objects on loan  Manage worklist box  Process Recruitment Activities

5. 5HR Actions Processes Key Terms Adobe Interactive Form An electronic form within SAP/ECC used to create/change employee master data. Becomes part of employee’s record. (Adobe Reader). Manager Self Service Workplace for administrators to approve personnel actions created/changed by HR processor. PortalA point of access to information from a web site. Users will access the SAP system from the BRITE portal. Business Intelligence (BI) Repository of SAP information for the purpose of reporting.

6. 6HR Actions Processes ACCESS TO SAP BRITE WEB SITE www.broward.k12.fl.us/erp Click to Access SAP

7. 7HR Actions Processes PORTAL SIGN-ON Select “Get Support” to Request a new password

8. 8HR Actions Processes END-USER LOG-IN TO SAP Will add screen shot later HR Action Processor Tabs Dependent Upon Your Role(s)

9. 9HR Actions Processes HRAP Work Overview Or completed task Sort by any column HR Action Processor

10. 10HR Actions Processes HRAP PORTAL – 1 st half of screen Personnel # or name search HR Action Processor

11. 11HR Actions Processes HRAP PORTAL – 2nd half of screen Will show all org assignments held

12. 12HR Actions Processes Detailed Navigation Window HR Action Processor HR Action Processes Supplements Additional positions One-time payments Change in pay Demotion Reassignment Return to work Separation of Employment Transfer Working while on Leave Delimit Certain Actions HR Action Processes Supplements Additional positions One-time payments Change in pay Demotion Reassignment Return to work Separation of Employment Transfer Working while on Leave Delimit Certain Actions

13. 13HR Actions Processes HR Process using an Interactive Form Road Map

14. 14HR Actions Processes Interactive Form Attachment

15. 15HR Actions Processes HR Processes Locations will Create, Execute, and Delimit, if needed: Supplements Additional positions* One-time payments Actions will immediately be executed upon approval by administrator Locations will Create and Submit to administrator for approval: Additional Position for Community School Teacher & Interim Substitute* Change in pay Demotion Reassignment Return from Leave Transfer Working while on Leave Actions will be executed by other departments Resignations will be initiated by employee HRAP will execute Administrator will receive notification

16. 16HR Actions Processes REPORTS

17. 17HR Actions Processes Current StateFuture State Access SAP GuiAccess via the internet Difficult to navigateEasy to read screens, Guided procedures with a “road map” Electronic ZPAFHR Administrative Services using interactive Forms Information stored in separate databases not related to any actions Capture information in SAP –Objects on Loan –Corporate Functions –Duty Assignment Relate to HR Actions (i.e. Resignation process will indicate the objects on loan the employee must return.) Manual Process  Highly Qualified manual process  Duty Assignment stored in TERMS Automation of Processes  Highly Qualified Status (2008-09) will be auto calculated using TERMS & SAP data  Duty Assignment Available in SAP Key Improvements: HRAS

18. 18HR Actions Processes Current StateFuture State Manual Process  Out-of-field determined by location Automation of Processes  Out-of-field (2008-09) will be auto calculated using TERMS & SAP data HRIS executes actions submitted by locations. Payments are delayed Locations execute these actions directly into the system. –Supplements –Additional Positions –One-time payments Expedite Payments & Reduce Retro Payments  Employee submits hardcopy resignation  Location creates stop payment, contacts Payroll, creates ZPAF  Manager Approves  Staffing Department approves ZPAF once paperwork received  HRIS executes ZPAF once paperwork received.  Employee initiates resignation via ESS  Manager receives notification  HRAP executes termination action Reduce Overpayments Key Improvements: HRAS

19. 19HR Actions Processes Next Steps 1.Principal/Supervisor decides who will be performing (and backing up) the HR Action Processor –HRAP (former PAF processor). (2 people per role) 2.Principal/Supervisor will register you for your role in the on-line database by 8/15/07 3.E mployees being assigned an SAP role, must complete their elearning course prior to the instructor led course. Registration begins after 9/1/07. 4.HR Training will occur December – January Specific dates will be sent to you. Key Dates Time Entry begins the last two weeks of January 2008. Blackout periods will occur. Details in future.

20. 20HR Actions Processes Future Trips Drive Your Own Role-Based Training Instructor Lead Training Instructor Lead Training Blackboard LearningCommunitiesLearningCommunities Atomic Learning Atomic Learning Elluminate

21. 21HR Actions Processes HELP DESK 754-321-8120 BRITE Website: web/erp- or - http://www.broward.k12.fl.us/erp/ e-Learning Context Sensitive Help CAB Conference BRITE LITES (By Role) User Support Options

22. 22HR Actions Processes Questions?

23. 23HR Actions Processes As part of your Foundation Level Training follow-up activities, you are required to complete: Business Event Appraisal in ESS @ http://web/hrms/ess.htm Course Evaluation in QUIA @ http://www.quia.com/sv/120637.html Your input will provide valuable feedback, ensure that your attendance in today’s course is on your inservice record and that your points are awarded. Thank you. COURSE EVALUATION