1. 1

2. What is Fax Forwarding? What is Fax Forwarding? Why use it? Why use it?  It will save paper and toner.  It can be distributed electronically. How do I set it up? How do I set it up?  Use the MFP’s embedded web server to set the following fields:  Fax Forwarding = Forward  Forward to = E-mail  Forward to Shortcut = (e-mail shortcut of designated inbound fax administrator) First, you must have e-mail shortcut setup prior to Fax Forwarding configuration.  In the next few slides you will learn how to configure an e- mail shortcut.  Then you will learn the steps to configure Fax Forwarding. 2 Fax Forwarding is a feature on the Lexmark MFP to forward inbound faxes to a pre-defined e-mail address as a PDF attachment.

3. Fax Forwarding Configuration Pre-requisites  Analog Fax line connected to Lexmark MFP  E-mail shortcut must be created for intended fax administrator  Fax Conference created in site’s CAB Conference 3

4. Fax Forwarding Configuration 1. Open embedded web server by typing TCP/IP address into a web browser. 4

5. Managing Email Shortcuts 2.Click ‘Manage Shortcuts.’ ’ 3.Click ‘E-mail Shortcut Setup.’ Click the “Configuration” from the list of menu options. 5

6. Managing Email Shortcuts 4. Change settings below as indicated: 5. Click ‘Add.’ Enter a descriptive name. Enter the CAB e-mail address. Enter the default E-mail file attachment parameters. Enter the desired shortcut for this entry. TIP: Find a unique ID consistent for each person. 6

7. Scan To E-mail Configuration Click the “Configuration” from the list of menu options. 6.Click E-mail/FTP Settings.’ 7. Click ‘E-mail Server Setup.’ 7

8. Scan To E-mail Configuration 8. Change settings below as indicated: 9. Click ‘Submit.’ Enter the SMTP Gateway. REQUIRED!! Enter the MFP ‘Reply Address’ in this format. Enter the default E-mail ‘Subject’ and ‘Message’. Enter the ‘Limit destinations’ as indicated. This setting restricts e-mails being sent outside of school district from MFP. 8

9. Fax Forwarding Configuration 10. Click ‘Configuration.’ 9

10. Fax Forwarding Configuration 11. Click ‘Fax Settings.’ 12. Click ‘Analog Fax Setup.’ 10

11. Fax Forwarding Configuration 13.Scroll to Fax Receive Settings section. 14. Note, because the MFP is Duplex capable, you can enforce this option. 11

12. Fax Forwarding Configuration 15. Change settings below as indicated: Sets the MFP to forward inbound faxes to a different destination Sets the forwarding destination to E-mail Enter the E-mail shortcut number that was created for the inbound fax administrator 16. Click ‘Submit.’ 12

13. Monitoring the Fax CAB Conference Open the CAB email application and logon. Open the CAB email application and logon. Click on the “Desktop “ menu item and scroll to find the CAB fax conference, e.g. ETS_Faxes. Click on the “Desktop “ menu item and scroll to find the CAB fax conference, e.g. ETS_Faxes. 13

14. Distributing Faxes Double-click the conference to view the faxes. Review the faxes to determine the intended recipient. Forward to the appropriate recipient. 14

15. NEW - PODCASTS “How to” Topics Available: Confidential Printing Duplex Printing Emailing, Faxing, and Copying MarkVision – various topics such as Discovery, Creating Custom Tables, Creating & Deploying Policies, etc. On-Line course MarkVision Output Organization. 15 Where? http://web/ets/ni/training/index.htm