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Cuyamaca College Staff Development Workshop Fall 2009
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Use proper headings and styles provided in Ms Word
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Use provided heading, Do Not skip heading levels, Do Not jump from heading 1 to heading 4 because you do not like the style. You can change the heading styles to fit your document
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Fonts should be at least 10 pts, nothing smaller Use San Serif fonts Arial Verdana Tahoma Avoid decorative fonts: Example “ Brush script ”
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Provide Alt Tags for all images Right click on image Select “Size…” Click on “Alt Text” tab Insert description Try not to clutter up a page with a lot of images Do Not use WordArt or create graphics that contain text Avoid using flashing or blinking elements Provide caption under picture
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Avoid using text and background colors that do not provide sufficient contrast. Example: do not use white color text on a light blue background Use high contrast. Example: Black text on white background Do not convey information or directions with color only, Example: important information highlighted in red or follow the green path
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Make them descriptive, Do Not use: “Click Here” “More” Etc…
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Use lots of white space, makes document easier to read Use numbered or bulleted lists File Formats .docx (Word 2007) .doc (Word 97-2003) .rtf Other format
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Open Office http://www.openofficedownload.org/
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It is best to use one of the predefined layouts so that content is accessible Start with a blank presentation using the “Outline View” than add your predefined styles and/or design
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Avoid them at all costs Difficult for assistive technology to read them Text boxes become graphics when converting to PDF or HTML formats
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Provide Alt Tags for all images Right click on image Select “Size and Position” Click on “Alt Text” tab Insert description Try not to clutter up a page with a lot of images Do not use WordArt or create graphics that contain text Avoid using flashing or blinking elements Provide caption under picture
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Make them descriptive, Do Not use: “Click Here” “More” Etc…
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If using audio in your presentation, you must provide an area at the bottom of each slide for text captions. Captions must be synchronized with the audio being used If using a movie clip, the clip must be captioned
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Use lots of white space, makes document easier to read Use numbered or bulleted lists File Formats .pptx (PowerPoint presentation 2007) .ppt (PowerPoint presentation 97-2003) .ppsx (PowerPoint show 2007) .pps (PowerPoint show 97-2003) Other format
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Because it is the right thing to do Able to reach more students Able to cross platforms (PC vs. Mac) and versions (Office 2000-2003 vs. Office 2007) Able to create other formats more easily PDF’s HTML
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Best Practices for Creating Accessible MS Office Documents by Kathy Kimbal Illinois Accessible Web Publishing Wizard for MS Office Microsoft quick reference card for creating an accessible Office document WebAim: Microsoft Word WebAim: PowerPoint Accessibility
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Thank You for coming Questions
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