1. End of Session for Undergraduate Students 2011/12 Katie Hoare and Vicki Phillips May 2011

2. Session Outline  Check module marks and recommendations  Useful marks BOXI reports  ARTs: progress decisions /degree classifications  Dealing with End of Session errors  Useful end of session BOXI reports

3. Check module marks and recommendations  Before processing students for end of session, check that all modules have marks and recommendations  ME05 Calculate Marks and Recommendations page marks and recommendations for individual modules  ES04 Module Registrations page (via M button) marks and recommendations for all modules for individual students

4. Useful marks BOXI reports  Reports located in BIRMS Students/Modules and Component Marks  Missing Marks reports to identify where students have marks missing  Module marks grid reports to check the marks that are in BIRMS and identify students with marks missing

7. Results Grid (No ARTs)

8. Assessment Periods Period of the Academic year in which  modules are assessed  marks are recorded  an Exam Board recommendation is made Two assessment periods applicable for UG:  Main  Supplementary

9. Assessment Periods Main  Standard UG – main examination period May/June  First assessment opportunity  Second sit opportunity for Resit, Repeat and First Sit modules carried from the previous year

10. Assessment Periods Supplementary  Reassessment period, usually August/September  Second (usually final) assessment opportunity  First sit opportunity for students with mitigation

11. ARTs: progress decisions and degree classifications ART: Academic Review Type = exam board recommendation/decision  Progress decisions  calculated in BIRMS for most students  dependent on module recommendations  Degree classifications  calculated in BIRMS for most students who have successfully completed  dependent on marks

12. Progress decisions (non-final years) Demonstration of progress decision ARTs:  ART A – Proceed  ART D – Proceed with Outstanding Requirements  ART C – Review  ART K – Repeat Year (or part of year) internally  ART J – External Resit/Sit  ART E – Proceed and Transfer Programme

13. Specify data in ES01 (1) Specify the data to be processed in ES01 Progression and Award Processing page  Select:  Academic Year (academic session)  Assessment Period, one of  Main  Supplementary

14. Specify data in ES01 (2)  Then specify one of:  Programme and Programme Year  Cohort  Speciality  To process students individually (optional):  specify a Student ID number,  or search for a student by last name

15. Specify data in ES01 (3)  Other options:  Excluding students who already have an ART  Processing anonymously  Student statuses can be excluded from processing if selected from the Status to exclude drop-down list (optional).  Finally, press [Enter Decisions].

16. Progress decisions ART A - Proceed  All modules:  must have marks and recommendations  must have module recommendations of P  ART A will calculate in BIRMS  Upon release it will release marks and progress the student into the next academic year and onto the next programme year

17. Progress decisions ART D – Proceed with Outstanding Requirements (1)  All modules:  must have marks and recommendations  100 or 110 credits worth of modules = P  10 or 20 credits worth of failed modules = SE, SU, ME, M, RP or RS  ART D will calculate in BIRMS

18. Progress decisions ART D – Proceed with Outstanding Requirements (2)  Upon release it will release marks and progress the student into the next academic year and onto the next programme year  Supplementary registrations will be created for the failed modules if the module recommendation was SE, SU, ME or M

19. Progress decisions ART D – Proceed with Outstanding Requirements (3)  If the module recommendation was RP or RS the student will be automatically registered for the module in the next academic year with the correct module status  If the module recommendation was M and the student is sitting it in the following academic session you will need to manually register the student for the module as a Sit and ignore their End of Session entry in the Supplementary period

20. Progress decisions ART D – Proceed with Outstanding Requirements (4)  If Year Abroad mark is unavailable  Enter a mark of 0 M  Select ART D

21. Progress decisions ART C - Review  All modules:  must have marks and recommendations  Less than 100 credits = (P) Pass  Failed modules = SE, SU, ME or M  ART C will calculate in BIRMS  Upon release it will release marks but will not progress the student into the next academic year or onto the next programme year  Supplementary registrations will be created for the failed modules

22. Progress decisions ART K – Repeat Year (or part of year) internally  If the Exam Board decision is for the student to repeat the year internally rather than re-take the assessments in the supplementary period  Manually select an ART K (module recommendations = RP or M)  Upon release module registrations will be generated for the following year

23. Progress decisions ART J – External Resit/Sit  If the decision is for the student to repeat the year externally rather than re-take the assessments in the supplementary period  Manually select an ART J (module recommendations RS or M)  Upon release module registrations will be generated for the following year

24. Progress decisions ART E – Proceed and Transfer Programme  ART E will calculate for Year 2 students on BEng/MEng or BSc/MSci programmes:  Who have enough credits to proceed (100 credits)  Students may have resits to take, either in the Supplementary Examination period or during the next academic year  Check transfer programme auto-selected, and manually reselect if necessary  Will auto-select M.Eng or M.Sci if student has a stage 2 weighted mean mark of at least 55%

25. ARTs for final year students Demonstration of final year ARTs:  ART B – Award Qualification (Successful Completion  ART G – Award Alternative Qualification

26. Degree classifications ART B – Award Qualification (1) (Successful Completion)  ART B will calculate for all students who have satisfied the requirements of their programme  ART B auto-calculation in BIRMS will take into account  Borderline  Adjusted Regulations

27. Degree classifications ART B – Award Qualification (2) (Successful Completion)  Detailed information about Distribution of Module Classes (profiling) is available in the Code of Practice on Taught Programme and Module Assessment  Detailed information about Adjusted Regulations is available in  Code of Practice on Adjusted Regulations for Bachelors Degrees  Code of Practice on Adjusted Regulations for Undergraduate Masters Degrees

28. Degree classifications ART B – Award Qualification (3) (Successful Completion)  Additional Undergraduate programmes for which ART B can now be auto-calculated from this year  Intercalated BMedSc  LLB for Graduates  MBChB  And Direct Entry students

29. Degree classifications ART B – Award Qualification (4) (Successfully Completion)  For UG Affiliated students:  Enter marks for all modules  If it has been agreed that the student will not be taking the assessment for a module, enter o mark of N o module recommendation of N (No Mark Required)  ART B should be selected, even if students have not passed all their modules

30. Degree classifications ART B – Award Qualification (5) (Successfully Completion)  If the Exam Board makes a recommendation notwithstanding regulations where mitigation is not involved, this will need to go to the Progress and Awards Board for approval.  The result is provisional until ratified by PAB.  Leave the ART field and Degree Classification blank until approval is confirmed. Otherwise, the result will be released with the other ARTs and viewable by the student on the portal.  Do not use an ART Z.

31. Degree classifications ART B – Award Qualification (6) (Successfully Completion)  ART B will not calculate for students who have not achieved sufficient credits to satisfy the requirements of their programme  BIRMS will display a message to say ‘Student has not achieved sufficient credits’.

32. Degree Classifications ART G – Award Alternative Qualification  For students who have not satisfied the requirements of their programme  manually apply ART G (Award Alternative (Lower) Qualification)  select Alternative Qualification programme from drop-down list

33. Dealing with errors Examples of common errors:  Missing mark  Missing recommendation  Student has a Hold  Student has too many credits

34. Using End of Session BOXI reports  Demonstration  Locating reports  Instructions  Running reports  Scheduling reports  Downloading reports  Manipulating downloaded report data