1. EURO EURO 1)Welcome 2)Status of negotiations and GA 3) “ of Consortium Agreement 4) “ of website, mailing lists, logo, etc 5)Management Structure 6)Bodies to be appointed

2. Status of Negotiations Status of Negotiations Documents required by EC:  Draft Annex1 to GA  GPFs Sent middle October 2007 See http://hepwww.rl.ac.uk/euro-neutrino/EUROnu-annex1.doc No comments received so far Project officer has been in contact Possible reasons:  No particular problems with EURO  Concentration on other projects  UK funding crisis

3. Status of Negotiations Status of Negotiations GA: specific mods for CNRS, CSIC Annex 1: same as proposal, but with additional info GPFs:  A’s – info provided by you  B’s – from proposal Possible areas for comment:  Funding request from EC  Deliverables  WPs

4. Status of Negotiations Status of Negotiations GA: specific mods for CNRS, CSIC Annex 1: same as proposal, but with additional info GPFs:  A’s – info provided by you  B’s – from proposal Possible areas for comment:  Funding request from EC  Deliverables  WPs Future modifications: updated Associates list

5. Status of Negotiations Status of Negotiations Next steps:  Comments from EC  Final modifications from us  Final comments from EC???  Signing of A2.5’s  Signing of GA agreement by EC and me  Funds from Brussels

6. Consortium Agreement Consortium Agreement First draft – almost ready  This week, if not already Fairly standard, with no particular difficulties Please check and make sure admins are happy

7. Website, etc Website, etc Website  http://www.euronu.org exists http://www.euronu.org  Currently points to http://hepwww.rl.ac.uk/euro-neutrino/ http://hepwww.rl.ac.uk/euro-neutrino/  Plan to copy EURISOL site  INFN agreement given  Security issues still being checked Logo!  Need one!  Volunteer?

8. Mailing Lists Mailing Lists Only private lists at the moment Proposed lists:  EURO list – everybody in DS – I’ll need contact details  GB list  WP lists – to be created by WPM Comments?

9. Management Structure Management Structure

10. Responsibilities in EURO Responsibilities in EURO Governing Board:  Ultimate authority in EURO  Oversees the operation of the DS  Make sure other boards are doing they’re jobs  1 member per partner  1 meeting/year, during annual meeting  Chair to be elected from members (see later)  Ex-officio members to be decided (see later)

11. Responsibilities in EURO Responsibilities in EURO Management Board:  Ensure contract execution  “ all obligations (deliverables, milestones) met  Meet as required  Membership: project coordinator 1 each for SB, NF and BB  Latter need to be elected (see later)

12. Responsibilities in EURO Responsibilities in EURO Coordination Board:  Monitoring of all tasks  Integration with international activities  Identification of synergies with other projects  Meet ≥ 3 times a year  Membership: MB WP coordinators and/or deputies Others ex-officio, as required

13. Responsibilities in EURO Responsibilities in EURO Coordination Board: WPCoordinatorDeputy 1Edgecock (STFC)tbc 2Zito (CEA)Densham (STFC) 3Pozimski (ICL)Meddahi (CERN) 4Wildner (CERN)tbc 5Soler (Glasgow)Cervera (Valencia) 6Hernandez (Valencia)Donini (Madrid)

14. Responsibilities in EURO Responsibilities in EURO International Advisory Panel:  Activities of WPs  Technical choices  Distribution of resources  Activity planning  1 meeting/year, during annual meeting  Membership: 3 people, not from partners to be proposed by GB (see later)

15. Objectives Objectives Basic philosophy  SB, NF and BB in the same project  Collaboration rather than competition Need to meet DS requirements  CDR(s)  Documents to be presented to appropriate EU bodies  Prepare for next step  CERN Council in our case

16. Objectives Objectives Plus dissemination Independent comparison

17. Objectives Objectives ObjectiveDelivery date Define facility comparison criteria18 Undertake interim facility performance for Project Review36 Produce reference design of each facility42 Undertake physics and cost comparison46 Write a CDR for each facility and publish outcome48

18. Planning Planning Annual meetings:  Plenary meeting for EURO  “Parallel” meetings for WPs  GB meeting, with input from IAP  (Same time as IDS meeting) Proposed dates: November 2008: CERN November 2009: USA November 2010: RAL (Project review) November 2011: Paris

19. Planning Planning MB: meet as required Dissemination Board: ditto CB: meet ≥3 times a year WPs:  meet as required (but often!)  clearly, phone meetings regularly  organised by WPM All meeting announcements, slides, minutes: website

20. Publication Policy Publication Policy All publications (internal & external) on website All external publications refereed:  journals – DB member + consortium expert  proceedings – expert Referees responsible for getting comments Making sure they’re implemented Reporting to DB DB authorisation required before publication