1. Make the CUT April 30, 2014 Required Readings In House, AERO, Publishers, Ares Supplementary Readings ACE, JMC Transcription Services at

2. Required Readings What is a required reading? Each institution is different. Carleton University Library defines this as anything found in the syllabus under the required reading list. This can include course textbooks as well as items on reserve. How do we procure items in alternative format? At Carleton University we have a variety of ways to obtain alternative formats including: In House (KIRTAS and Flatbed Scanners), AERO, Publishers, and Ares.

3. In House We have two methods of producing alternative formats in house. KIRTAS Scanner or click here. KIRTAS Scannerhere Scans an entire book in approximately 1 hour. Automated page turning. High quality cameras capture each page. Software allows for batch processing and OCR conversion. Flatbed Scanner Student assistants help scan small books and chapters that are unable to be scanned on the KIRTAS machine. Student assistants run the OCR conversion and send the texts to the student requesting the material in alternative format.

4. AERO (Alternative Education Resources for Ontario) Uses a Purchase Model for access to material on their repository. ◦ This service is free for credited institutions but require students to purchase the text in order for us to request material from the database. AERO offers PDF, Word, Audio, Braille, and Large Print to students. Transcription Service Coordinators (and other equivalents) must be registered as advisors with e-mails from credible institutions. ◦ No Gmail, Hotmail, or Facebook e-mail addresses will be accepted Currently AERO works with select publishers to get content for students living with disabilities.

5. Publishers Some publishers are becoming a reliable source of alternative formats for students. Most publishers have an accessibility site where Transcription Service providers can make requests for alternative formats. Some publishers have DRMs on their material.

6. Ares (Course Reserve Software) Ares is the electronic course reserves software adopted by Carleton University Library. The Ares team strictly follows rules set out by the new Fair Dealing and Copyright law. ◦ When readings cannot be made electronic and fall outside of the scope of fair dealing the textbook is put on reserve for students to take on short term loan in order to read the required chapters Transcription Services use the electronic files in Ares to provide accessible copies of the text in the format required by the student.

7. Supplementary Readings What is a supplementary Reading? ◦ At Carleton University we define supplementary readings as any additional readings the student require to do course work. E.g. texts for essays, projects, etc. How does Carleton comply with AODA? ◦ As per AODA Carleton University Library is required to produce anything the library owns into an alternative format for students registered with the Paul Menton Centre and who have been referred to Transcription Services. How does Carleton procure supplementary readings? ◦ At Carleton University we have a variety of ways to obtain alternative formats for supplementary readings including: In House (KIRTAS and Flatbed Scanners), and ACE.

8. ACE (Accessible Contents E-Portal) The Accessible Content E-Portal (ACE) supports Ontario University Library users with print disabilities by making library collections accessible. The repository contains a variety of library holdings which have been digitized and made available in accessible formats. This service was made possible by the Government of Ontario EnAbling Change Program and is supported by Scholars Portal. How does ACE differ from AERO? ◦ Library-based model not a purchase model ◦ Designed to make library collections accessible ◦ Focus on scholarly research & discovery “libraries of educational and training institutions … shall provide, procure or acquire by other means an accessible or conversion ready format of print, digital or multimedia resources or materials for a person with a disability, upon request.”

9. Benefits to using ACE? Quick access (typically 5 business days) Every request helps build the repository for all institutions (using Z39.50 it searches all library catalogues). Token system allows registered students to access ALL items the library has in the repository, for one academic term (perfect for research and browsing). Institutions aren’t duplicating the workload. (Currently there are approximately 1400 items in the repository).

10. New Sun Joy Maclaren Adaptive Technology Centre (JMC) Students requesting alternate formats of journal articles and book chapters to complete assignments can visit the JMC. The JMC Student Attendants are available to scan these items using Kurzweil and give the students the electronic copies to use with screen readers. For additional information about the New Sun Joy Maclaren Adaptive Technology Centre please click here.here

11. Questions? Last Updated: April 15, 2014