1. Safety Group Orientation for New & Returning Members

2. © Copyright 2006 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law. 2 What is Safety Group? Initiative by WSIB Began in 2000 3 year trial Goal is to eliminate workplace injuries/illnesses Firms volunteer to work collectively Benefit from program rewards

3. © Copyright 2006 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law. 3 Safety Groups Program Pooling of resources, mentoring and sharing of best practices Collective approach to health & safety Rewards demonstrated achievement in health & safety Potential rebate incentive with no surcharge

4. © Copyright 2006 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law. 4 Benefits of SG Program SG organizations had fewer LTI & severity rates Employers gained access to H&S resources Safer workplaces/enhanced safety culture 1 Year deferral on Workwell

5. © Copyright 2006 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law. 5 Firm Commitment To participate: Personal commitment of senior manager/owner Complete application form annually Schedule 1 paying premiums to WSIB Participate for 1 full year Register for 1 safety group

6. © Copyright 2006 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law. 6 Firm Commitment To participate (cont’d): Complete all SG requirements - attend at least 3 meetings - complete Workplace assessment - Complete Action Plan and year-end reports - implement 5 steps for 5 elements - ask for help when needed

7. © Copyright 2006 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law. 7 Firm Commitment To participate (cont’d): Complete all SG requirements - if selected participate in spot check - document activities - implement the elements to all branches/locations - participate in sharing of group rebate Sponsor has right to take action if firm is not meeting program commitments.

8. © Copyright 2006 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law. 8 OSACH Suggestions Work with JHSC or committee Ensure the same person attends at least 3 meetings Choose elements that can reduce workload, e.g. Align with High risk initiative, reduction of WSIB costs, legislated H&S gaps Have a plan to complete all elements Network with other member organizations Utilize OSACH consultants and/or web site at www.osach.on.ca www.osach.on.ca Call Hillarie or Janet for help

9. © Copyright 2006 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law. 9 5 Steps to Managing Health & Safety 1 Written Standard 2 Communication 3 Training 4 Evaluate or Evaluation plan 5 Acknowledge Success & Make Improvements Achieving Element Continuous Improvement

10. © Copyright 2006 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law. 10 Step 1 - Set Standards Written statements outlining expectations (policies, procedures/standards) Use minimum legal standards as a starting point policy statements - management’s expectations and policies about health & safety procedures - step by step instructions for particular tasks or processes safe work procedures - written directions that include health & safety in the work processes workplace rules - when a workplace sets its own standards i.e. daily cleanup procedures

11. © Copyright 2006 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law. 11 What is a standard? A standard is a written document to guide and direct performance in relation to a specific circumstance or combination of circumstances. Company health and safety standards include:  Policies  Procedures (including SOP’s, terms of reference, job/task, duties, specifications)  Rules  Responsibilities  Standards are NOT: Guidelines or Options

12. © Copyright 2006 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law. 12 What influences the standard? External influences: Legal Requirements: i.e. OHSA & Regs, WSIA Accreditation, Ministry standards Internal Influences: Risk present Resources available Goals, vision, leadership of the organization Standards needs to reflect you own organizations’ “best practice”

13. © Copyright 2006 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law. 13 Why Do You Need Standards? To ensure consistent and correct performance To ensure compliance to legal requirements To provide a process for staff to follow & be held accountable To protect the organization’s liability

14. © Copyright 2006 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law. 14 What should a standard look like? Statement of goal/purpose Why is it necessary? What is the intent/goal/objectives? Statement of scope Who does it apply to? Statement of responsibilities/accountabilities Who does what by when? Series of statements or flow chart Procedure for activity/task/process Who/what initiates the activity. What tasks need to be completed Reporting how (documentation) and to whom. Follow up.

15. © Copyright 2006 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law. 15 What should a standard look like? Communication Who needs to know that standard exists? How will it be communicated Training Who will be trained? Who conducts training and how will it be completed Evaluation Statement that the standard will be evaluated with timeframe and by who?

16. © Copyright 2006 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law. 16 What should a standard look like? Forms Lists forms, checklists, supporting documents identified in procedure. References Legislation, guides, manuals and/or addition forms. Training provider

17. © Copyright 2006 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law. 17 Step 2 - Communicate Ensure that appropriate know and understands what is expected of them and what to expect of others Can take place by different means including: training &/or guest speakers print or electronic notices i.e. memos, e-mails, newsletters, communication books, telephone, pay cheques, intra net, etc. staff meetings maintain copies and attendance records keep copies in your SG binder

18. © Copyright 2006 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law. 18 Step 3 - Train Managers, supervisors and workers receive training appropriate to their workplace and job Training can take place in many different ways: orientation training planned training sessions for specific staff demonstrations/observations Team meetings, conference calls, computer Maintain records of all training & certificates Keep copies in the SG binder

19. © Copyright 2006 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law. 19 Step 4 - Evaluate Compare actual h&s activities to the standards and expectations Is the element actually implemented and working Keep track and document these evaluations Different ways to evaluate: sample surveys statistical reviews review by JHSC, managers, quality improvement review of reports, JHSC minutes, goals, observations

20. © Copyright 2006 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law. 20 Step 5 - Acknowledge Success & Make Improvements Recognize everyone who contributed by meeting and/or surpassing the element goals Make changes and improvements Can be completed by: letter/memo from president, health & safety awards, public recognition i.e. coffee & donuts for JHSC and/or employees, staff meeting, newsletter article, bulletin board display

21. © Copyright 2006 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law. 21 Choosing your elements Start of Year Workplace Assessment 4 categories i) Leadership (must choose 1 element) ii) Organization (must choose at least 1 element from ii &/or iii) iii) Recognition & assessment iv) Controls Self-assessment Identifies strengths & weaknesses of your h&s programs Record of the elements you work on in 5 years Keep this record in your binder for completion and FU each year The entire SG membership votes on common element

22. © Copyright 2006 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law. 22 Year-End Complete/update workplace assessment Complete year-end achievement report have documentation available 10% of Safety Group receive spot-checks starting March of the following year Year 2 – complete maintenance of previous year’s elements

23. © Copyright 2006 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law. 23 PROGRAM TIMELINE Dec /Jan Feb Mar Apr May Jun July Aug Sep Oct Nov Dec Safety Group Meetings (Min. 3) Implement Action Plan using “5-Steps System” Document Year-end Reports (Achieve. & Maint.) Action Plan Workplace Re-Assessment Progress Report1Progress Report 2 SGRe-Application Workplace Assessment SGApplication Rebate WSIB Spot-checks to verify Year-ends reports Next Year

24. © Copyright 2006 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law. 24 4% 6% 1% =+ Achievement Performance GROUP REBATE Lost Time Injury Frequency Lost Time Injury Severity + 1% Year-end Reports & Spot-checks *Based on Group Premiums paid

25. © Copyright 2006 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law. 25 IMPROVEMENTS TO PROGRAM DESIGN Return to Work (RTW) element requirement Members who have not selected RTW will need to complete it in 2007 Graduate Program under review Member with 5+ years may quality During transition, firms with 5+ years may continue in SGP 2008 – New RTW category 2008 – New Corporate Safety Culture elements

26. © Copyright 2006 Ontario Safety Association for Community & Healthcare. All rights reserved/tous droits réservés. Reproduction in whole or in part by any means without express written consent of Ontario Safety Association for Community & Healthcare is prohibited by law. 26 Committing to SG 2007 Difficulty meeting requirements – request extra coaching Withdraw from group - after the first meeting and before February 12, 2007 (full refund) - after that date & anytime up to the end of the year (no rebate & no refund of registration - by request of sponsor for not completing at least 3 elements, less than 60% on spot check score and not attending at least 3 meetings