1. Spring General Meeting April 29, 2009

2. 1. Call to Order 2. Approval of the Agenda 3. Address to the Members: Lisa Castle, AVP Human Resources 4. Approval of the Minutes of the Spring GM 2008 5. President’s Report: Bernice Urbaniak a) Review of 2008/09 b) Current issues c) What’s ahead? 6. Disability Benefits Plan: Isabella Losinger & Kevin Jeffrey a) Restructure of IRP (Disability Benefit Plan) governance 7. Treasurer’s Report: a) Year-to-date Financial Performance b) Budget 2009/10 Overview c) Motion to Approve 2009/10 Budget (motion attached) 8. Question and Answer Session 9. Motion to Adjourn Agenda

3. Approval of the Agenda Motion to approve the agenda as circulated.

4. Focus on People An address to the members by Lisa Castle, AVP Human Resources

5. Approval of Minutes of 2008 Motion to approve the minutes of the Spring General Meeting of April 17, 2008 as posted on the AAPS website.

6. President’s Report …

7. Year in Review People  Board  Staff  Membership Committees  Advocacy  Professional Development  Communications  Compensation Committee

8. Year in Review, Cont’d By-law Change: Electronic Voting Salary Survey AAPS Office Space – Lease Renewal Pension Changes DBP Governance and Plan Changes

9. Current Issues DBP Governance & Plan Design Compensation – Market Survey Adjustments On-going Advocacy Issues Executive Director Search

10. What’s Ahead? Bargaining – ACTE expires June 2010 Market Salary Implementation Executive Director Hire

11. Disability Benefits Plan (DBP) a.k.a. Long-Term Disability (LTD) a.k.a. Income Replacement Plan (IRP) a.k.a Disability (on your paycheck) = this is listed as an “after-tax deduction” IOW 100% employee-paid

12. DBP (Cont ’ d) What does DBP do for you?  This is a mandatory benefit (you pay 1.4% of your regular earnings)  Provides a monthly income if you are unable to work due to illness or injury  Qualifying period is 6 months  See HR website for more info

13. DBP (cont’d) Plan started in 1984 University is sole trustee, but there is no written formal trust agreement Currently under “ Administrative Services Only ” contract with SunLife September 2006: University informs UBC employee groups that income earned on DBP investment is subject to tax UBC strikes a deal with CRA for back payment of taxes from January 2000 onwards (previous years are forgiven) Ongoing, tax must be paid; all back-taxes have been covered by the plan

14. DBP (Cont’d) Current Situation  University wants to remove itself from ongoing management of these funds  Since 2007, AAPS Board (in particular a sub — group consisting of Bernice, George, & Isabella) has had extensive discussions regarding different models of an DBP plan that would provide maximum flexibility for members wishing to return to work as soon as their health allows, while keeping premiums affordable

15. DBP (Cont’d) Key considerations  Members own 100% of the funds; therefore we should have full involvement in governance  Employment is central to self-value  Members ’ economic positions must be protected during times of protracted illness and/or disability  Risk and costs must be balanced to ensure long- term value and affordable, effective protection for our members

16. DBP (Cont’d) This is an exceedingly complex area Board has engaged Pointbreak Consulting Group to provide advice regarding the present and future DBP options = Kevin Jeffrey is our key consultant An RFP (Request for Proposals) has been issued by the University, in consultation with AAPS

17. DBP (Cont’d) Next Steps  receive & review RFP responses  interview potential plan suppliers  finalise recommendations to take to the membership (including plan design & governance)  conduct information sessions  membership vote

18. DBP (Cont’d) Conclusions We live in an uncertain world Plan valuation March 2007 = $34.3 mil Plan valuation Dec 2008= $32.6 mil

19. Treasurer’s Report: Edward Hung a.Year-to-date Financial Performance b.Budget 2009/10 Overview c.Motion to Approve 2009/10 Budget

20. Budget Overview 2009/10 Click here to open the Budget SpreadsheetClick here to open the Budget Spreadsheet.

21. Motion to Approve Budget Motion to approve the 2009/10 AAPS budget: “Be it resolved that the 2009-2010 AAPS budget prepared by the Board be approved as presented”.

22. AAPS Board: How to Get Involved …

23. Questions & Comments

24. Motion to Adjourn …