1. 1 CAP GUIDELINES AND THE SCHEDULES or making sure the projects comply … or making sure the projects comply …

2. 2 PURPOSE of CAP FUNDING CAP funding is regarded as additional funding. This is crucial in applying the Guidelines. Paragraphs 109, 118 and 119 of the Quadrennial Administrative Guidelines 2005 to 2008 refer.

3. 3 ADDITIONAL FUNDING We need information in the project description that clearly demonstrates that the expenditure is to meet the additional needs associated with rurality and isolation. It is of specific concern with PD and with purchases of equipment.

4. 4 HINTS and TIPS Use plain English. Avoid educational jargon. Identify what CAP is paying for rather than just what the project is doing. Avoid acronyms that are used in the school or are specific to the State/Territory.

5. 5 HINTS and TIPS Provide sufficient explanation to ensure that what is being done is clear to an outside audience without specific local knowledge. Provide outcomes that demonstrate what impact the projects are expected to have on students.

6. 6 CURRICULUM ENHANCEMENT Paragraph 120 of the Guidelines What is acceptable? Projects that demonstrate that the CAP funds are being used to meet costs that are greater because of geographic isolation. Say “entire excursion will cost $ … of which CAP will contribute $ …”.

7. 7 CURRICULUM ENHANCEMENT Ok for travel costs to, but not for costs of, performances unless the entry charges are higher than for the same activity for an urban audience. CAP could then pay the difference. Performance costs ok if a minimum audience is required without which there would be no performance.

8. 8 CURRICULUM ENHANCEMENT Short term specialist programs i.e. visiting artist or writer, gymnastics are ok provided –There is an element of training for existing teaching staff. –Parents pay for student lessons as necessary –There is a strong local commitment to retain specialist programs after initial “burst”. –They’re short term, not recurrent - e.g. 1 day/week for 10 weeks or 2 hours/week for 4 terms. –CAP can pay for the travel/ accommodation for specialist if required. –CAP can pay salary when there is no similar experience already existing in the community.

9. 9 CURRICULUM ENHANCEMENT EXAMPLE of Project Description: Field Trips and Incursions – Excursions to larger towns and visits from travelling groups – eg Festival of the Wind, Bully Busters, Musica Viva This needs to demonstrate that the CAP funds are being used to meet costs which are greater because of geographic isolation. What is being done is not clear to an “outsider”. Understanding requires specific knowledge.

10. 10 CURRICULUM ENHANCEMENT EXAMPLE of Project Description: Music Enrichment - Transport subsidy to allow students to participate in an Eisteddfod in … – over 300 kms away. OK – suggests that CAP is a contribution to the additional transport costs that face rural students.

11. 11 CURRICULUM ENHANCEMENT EXAMPLE of Project Description Country Week Sport - Subsidise student travel and accommodation costs for District High School Country Week Sports carnival. OK – costs are additional to those that would be required of urban based students.

12. 12 CURRICULUM ENHANCEMENT EXAMPLE of Project Description: School camp year 4-7 – Subsidised travel for distance education students from the … Secondary School to meet with LOTE teacher and sample Indonesian culture. OK – suggests that the funds are assisting to overcome geographic isolation by providing an opportunity for enhanced exposure to LOTE.

13. 13 CURRICULUM ENHANCEMENT EXAMPLE of Project Description: Provide assistance for students to meet the accommodation and travel costs associated with undertaking a work experience placement in another town. OK - suggests that the funds are assisting to overcome geographic isolation by exposing students to a wider range of potential careers.

14. 14 ICT Paragraph 120 of the Guidelines What is acceptable? Coordinator’s role is pivotal because different systems have different “rules” Primarily to ensure that the CAP funds are used to meet additional costs and enhance system responsibilities not replace them

15. 15 ICT Staff training as required to support the integration of technology providing it is not a system requirement e.g. can train in web page development or network maintenance but can not be used to implement the programs. Can be used to purchase peripheral items under Tangible Items section e.g. cameras, smart whiteboards to assist with provision of distance education. –Note - cabling is a system responsibility

16. 16 ICT EXAMPLE of Project Description: Movie making hardware and software OK – if not supplied by the education authority both a city and rural school would need to buy or hire such equipment. A rural school is less likely to be able to hire such equipment with ease so better to purchase. Enhances the education experiences of the kids.

17. 17 ICT EXAMPLE of Project Description: Internet access will be provided to all students. Is internet access the responsibility of the education authority? If so, not acceptable. Internet access is ok where it allows students to access material on the WWW without the need to leave the area is acceptable.

18. 18 PROFESSIONAL DEVELOPMENT Paragraph 120 of the Guidelines What is acceptable? Meeting travel costs of staff to attend PD (provided it is not mandated by the education authority) or to bring an expert to the area. Generally not acceptable to pay for costs of courses. This is a cost that is the same irrespective of location.  But course costs ok for PD that addresses the particular development needs of teachers in geographically isolated areas – not for subject specific PD.

19. 19 PROFESSIONAL DEVELOPMENT EXAMPLE of Project Description: Contribution to travel costs for 2 staff members to attend … Convention in …. This demonstrates that the CAP funds are being used to meet costs which are additional to those that would apply to teachers in the centre where the convention/seminar is being staged.

20. 20 PROFESSIONAL DEVELOPMENT Example of Project Description: Development of Middle School. The school will use the funds to assist in travel and accommodation for staff to undertake professional development in middle years philosophy, pedagogy and implementation. This demonstrates that the CAP funds are being used to meet acceptable costs – ie the additional costs Would be improved with mention of locations or types of PD

21. 21 PROFESSIONAL DEVELOPMENT Example of Project Description: Professional development and travel for staff. Often staff need financial support when travelling to … for professional development (PD) in the form of travel or accommodation. This assists geographically isolated staff to remain abreast of current trends and developments. OK - This demonstrates that the CAP funds are being used to meet acceptable costs – ie the additional costs.

22. 22 PROMOTION OF CAP Paragraph 120 of the Guidelines What do we mean? Activities that promote CAP Acknowledgement through such activities as: –Permission forms for activities, –School newsletters, –Media releases, –School reports, –Articles in local newspapers –Web sites

23. 23 SCHOOL SUPPORT Paragraph 120 of the Guidelines What is acceptable? Travel and accommodation costs where authority staff visit schools and communities to discuss CAP and provide assistance when developing projects Costs associated with providing up-to-date advice about the Guidelines and what is meant by them

24. 24 SCHOOL SUPPORT Example of Project Description: CAP schools support – travel and accommodation costs to cover visits by education authority staff to assist teachers with implementation of the CAP program. OK – providing support to ensure effective implementation of CAP.

25. 25 SCHOOL SUPPORT Example of Project Description: CAP newsletter – The CAP coordinator produces a quarterly newsletter for distribution electronically to all CAP schools to assist with understanding CAP requirements and effective implementation OK – providing assistance to schools to ensure effective implementation.

26. 26 PURCHASE of TANGIBLE ITEMS Paragraph 120 of the Guidelines What is acceptable? Purchase of items that are not the responsibility of the education authority to supply. Purchase of items that are readily available for short term hire in an urban setting but more difficult to access in a remote school.

27. 27 PURCHASE of TANGIBLE ITEMS EXAMPLE of Project Description: Film Analysis: Purchase of DVDs. The school currently has to travel to a cinema in another town for this, at considerable expense and time out of class for students. OK – not supplied by the education authority and provides an enhanced educational experience. City kids would have relatively easy access to a cinema so this purchase assists to overcome disadvantage and provide enhanced educational experiences.

28. 28 PURCHASE of TANGIBLE ITEMS EXAMPLE of Project Description: Purchase of books for the library No – it is the responsibility of all schools to spend funds on books. It is not unique to a rural school. OK – to use CAP funds for the costs associated with delivery costs where these exceed those for urban schools.